In this section, you input all the necessary details (amounts, currency, mode) so that the panel works properly and the wages match performed flights by your crew members.
In Per Diems module you can see 3 tabs:
Default - if the day rate is the same for all countries and airports, it should remain set as 'Default'. That means, all flights away from the home base will be calculated at the same rate. If there are exceptions, you should add the country or the airport rate.
Countries - fill in, if there is a defined rate per country
Airports - fill in, if there is a defined rate per airport
IMPORTANT!
If country or airport rate is specified, the rate per airport will overwrite the country one and the country one will overwrite the default one.
To generate a report of Per Diems calculated for a particular crew member select his name and date period in the filter, then click either PDF link or Details.
Leon calculates Per Diems in the way:
If time spent by crew outside homebase is < 1h - no per diem is calculated.
If time spent by crew outside homebase is > 1h and < 6h - 1/4 of per diem is calculated.
If time spent by crew outside homebase is > 6h and < 12h - 1/2 of per diem is calculated.
If time spent by crew outside homebase is > 12h - 1 per diem is calculated.
IMPORTANT!
The column 'Currency/… rate' should be set as '1' if airport currency should be counted vs default currency on a one-for-one basis. However, if you have defined a different currency for some airports and you want the system to convert it to default currency - the column 'Currency/… rate' should be set as '0'
Example:
The default currency is set as EUR. There are 2 airports for which per diems should be calculated in a different currency: STN - currency GBP, SSH - currency USD. When the column 'Currency/EUR rate' for these 2 airports is set as '0' - both currencies will be converted to EUR , which will be displayed in the Per Diems report.
All rates are converted according to National Bank of Poland exchange rates updated every 24 hours - go to section Sales > Currency Exchange Rates to view the rates
The below settings are only available within the customisation:
1. Element type
Element type controls the type of diem element used for diems calculation. Only one element type can be selected.
This setting allows 3 values described below:
Flights (default) – diems are calculated from flights or positionings in which selected crew member is flying on any position. This setting allows for the additional configuration described below
Exclude PAD (set to 'OFF' by default) – excludes flights in which crew member is on PAD position from diem calculation
Use reporting times (set to 'ON' by default) – when turned off start and end times will be taken from flight’s active revision. Reporting times will be used otherwise
Activity types (flights and positionings by default) – list of activity types included in the calculation. Two values can be included in this list, positioning and flight
Duties – diems are calculated from selected crew member’s roster duties. This setting allows for the additional configuration described below.
FTL – diems are calculated using selected crew member’s FTL duties. This setting allows for the additional configuration described below
2. Element grouping
Element grouping determines the way elements will be grouped.
This setting allows 3 values described below:
HB to HB (default) – elements are grouped so that first element in the group starts in HB and the last element ends in HB
Consider the following elements (flights in this case)
In this case, all of these flights will be grouped in one group with a total length of 6 hours (assuming include data elements setting is on)
NHB to NHB - elements are grouped so that first element in the group starts in NHB and the last element ends in NHB
Consider the following elements (flights in this case)
In this case, FLT1 will not be in any group and FLT2 and FLT3 will be grouped in one group with total length of 3 hours (assuming include data elements setting is on)
None – elements are effectively not grouped resulting in every element, regardless of start and end location, being considered separately
3. Include data elements (set to 'ON' by default)
When switched on, all elements, as well as periods between those elements, will be included in diem calculation. When switched off only periods between those elements will be included
Consider following elements (flights in this case)
FLT1 12:00 HB-NHB 13:00
FLT2 15:00 NHB-HB 16:00
With this option switched on diems will be calculated for 4 hours (12:00 – 16:00)
With this option switched off diems will be calculated for 2 hours (13:00 – 15:00, both elements are excluded)
4. Selected period handling
This setting determines what happens if an element group does not entirely fit in the selected period.
This setting allows 3 values described below:
Divide (default) – element group that does not fit will be divided and only a part included in selected period will be displayed
Current – element group that does not fit will be included in a period in which it starts
Next – element group that does not fit will be included in a period in which it ends
5. Diem calculation method
This setting configures the way in which diem length influences diem fraction. Any relatively simple mapping of length to fraction can be implemented.
The default mapping is described below:
Length between 0 and 1 hour → 0
Length greater than 1 hour and less than 6 hours → ¼
Length greater than 6 hour and less than 12 hours → ½
Length greater than 12 hours → 1
6. Use only first home base (set to 'OFF' by default)
When switched on, only the first home base will be treated as home base for diem calculation.
7. Include HB to HB (set to 'ON' by default)
When switched on, elements both starting and ending in HB will be included in diem calculation.
8. Exclude first and last element (set to 'OFF' by default)
When switched on, first and last elements will be stripped from diem calculation. They will still influence grouping.