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getting-started-brokers:step-4.-email-templates [2021/11/26 13:19] wziemkiewicz created |
getting-started-brokers:step-4.-email-templates [2022/01/25 15:10] (current) wziemkiewicz |
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====== EMAIL TEMPLATES ====== | ====== EMAIL TEMPLATES ====== | ||
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- | ===== MVT MESSAGES ===== | ||
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- | <box tutorial> | ||
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- | This module allows to set up **Movement Emails** for each aircraft. You can define **templates** as well as add new templates. When Flight Watch data arrives to Leon a movement email will be sent out to the recipient. | ||
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- | ==== Settings ==== | ||
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- | [{{ : | ||
- | [{{ : | ||
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- | By clicking the icon {{: | ||
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- | * **From label** - a label/name which will appear when the MVT email will arrive. | ||
- | * **Reply to email** - an email address to which a MVT email recipient should reply. | ||
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- | Once the MVT email has been sent (whether it's automatically or manually), Leon will use the above settings and will show the label. | ||
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- | {{: | ||
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- | ---- | ||
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- | ==== Templates ==== | ||
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- | [{{ : | ||
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- | There are 8 available default templates which can be modified. It is also possible to define your own templates. | ||
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- | A screenshot below shows an example of the **Take Off** template' | ||
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- | * **Template' | ||
- | * **Subject** - i.e. " | ||
- | * **Template** - the text should contain tags available in Legend. | ||
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- | {{: | ||
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- | Once the **Flight Watch** data is filled in an email for the above template would be as on the example below: | ||
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- | "Dear Sirs, | ||
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- | We wish to inform you that the aircraft B-ARTI on flight no BAR21 from WARSAW FREDERIC CHOPIN WAW to GENEVA INTERNATIONAL (GVA) has taken off at 07: | ||
- | Aircraft is scheduled to arrive to GENEVA INTERNATIONAL GVA at 09:45. | ||
- | Aircraft has 23 passengers on board." | ||
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- | ------------- | ||
- | ==== Conditional Tags ==== | ||
- | [{{ : | ||
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- | It is possible to include or exclude empty fields from the MVT Message. In order to do it you need to use **Conditional tags**. | ||
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- | To create such condition you need to use '#' | ||
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- | **{//// | ||
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- | where **{//// | ||
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- | In the above case, if the Flight Watch does not include PAX number, or PAX number is 0, this information will not be included in MVT Message. If it is 1 and more, The above sentence will be included in the message. | ||
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- | It is also important to close one condition before opening another. **Errors in the template will be highlighted orange** in the template and ' | ||
- | ---- | ||
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- | ==== Rules ==== | ||
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- | [{{ : | ||
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- | By clicking on a particular aircraft in a section **Fleet Rules** Leon opens a new screen where you can select **Scenario** (Take off, Landing, Aircraft ready, ETA update) and **Template** (select between those defined on the right-hand side). | ||
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- | You can also insert a recipient' | ||
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- | It is possible to define 'From label' & 'Reply to' per a tail. If it's not set up Leon will use these 2 details defined under {{: | ||
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- | Each Rule has 3 checkboxes: | ||
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- | * **Non-ferry flight only** - allows to include FERRY flights in MVT Messages (if checkbox is not ticked) | ||
- | * **Send for trip type** - select a trip type for which MVT emails should be sent out | ||
- | * **Client representative** - allows to include Client assigned to the trip in relevant MVT email (if there is a representative assigned to a company, the message will be sent to that representative only, if there is no representative assigned, the email will be sent to the email provided for the Client) | ||
- | * **Send to departure/ | ||
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- | A button **ADD RULE** allows to add of custom rules (i.e. a separate rule for a client). | ||
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- | It is possible to assign a single rule to multiple aircraft by selecting them in the rule settings in section **Aircraft**. | ||
- | In order to turn off the rule, use ON/OFF button next to the rule. Even if an aircraft have Rules assigned, switching it off will prevent MVT messages from being sent for the selected tails. | ||
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- | {{: | ||
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- | ---- | ||
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- | ==== ETA UPDATE for next Client ==== | ||
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- | One of the possibilities, | ||
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- | **EXAMPLE 1** - the same Client on 2nd & 3rd leg of the trip. | ||
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- | 0900 WAW GVA 1100 | ||
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- | 1200 GVA AMS 1330 | ||
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- | 1500 AMS WAW 1700 | ||
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- | In this case, when ETA is changed on the 1st leg, Leon will send MVT ETA Update email to Client A on the 2nd leg. But even if ETA changes on the 2nd leg Leon will not send another MVT email as it's the same Client. | ||
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- | **EXAMPLE 2** - different Clients on 2nd & 3rd leg of the trip. | ||
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- | 1000 WAW STN 1200 | ||
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- | 1300 STN CIA 1530 | ||
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- | 1700 CIA WAW 1900 | ||
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- | In this case, when ETA is changed on the 1st leg, Leon will send MVT ETA Update email to Client A on the 2nd leg. If ETA also changes on the 2nd leg, Leon will send a MVT ETA Update email to the Client B on the 3rd leg. | ||
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- | ---- | ||
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- | Similarly you can define a new rule for your fleet using a scenario **Aircraft ready for next Client** - Leon will automatically send a MVT email to the client assigned to the next leg (as long as it is a different Client). | ||
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- | ---- | ||
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- | ==== Legend ==== | ||
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- | The legend contains **Tags** and right next to them their description plus **Test Data** column showing examples (see below). | ||
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- | {{ADEP_ICAO}} Airport of departure (ICAO) | ||
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- | < | ||
--------------- | --------------- | ||
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- | In this panel you can set up email templates for: **Quotes documents**, **Fuel Requests**, **Schedule Changes Summary**, **Crew Panel roster change**, **Crew Duties roster change**, **Fuel Requests**, **Permits** or **Schedule sending**. | + | In this panel you can set up email templates for: **Flight Quotation**, **Contract**, **Invoice**, **Flight Brief**. |
- | You can define **multiple email templates** for the same document | + | You can define **multiple email templates** for the same document (for example depending on language), then select an appropriate template in SALES panel. |
Click on any template and fill in **3** windows with appropriate HTML data. On the right-hand side Leon shows preview of the email body. | Click on any template and fill in **3** windows with appropriate HTML data. On the right-hand side Leon shows preview of the email body. | ||
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---- | ---- | ||
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- | ==== Fuel Order ==== | ||
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- | **SUBJECT** | ||
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- | {{: | ||
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- | __Preview: | ||
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- | UUWW FUEL REQUEST | ||
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- | **BODY** | ||
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- | {{: | ||
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- | **' | ||
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- | ==== Landing Permit ==== | ||
- | [{{ : | ||
- | An example of the full **Landing Permit** appears on the screenshot, on the right. |