Click on CALENDAR icon to get your flights, maintenance or reservations displayed as calendar duties. By using left-hand side filter you can define the view by modifying options in 3 tabs: Schedule, Aircraft & More.

Calendar - the general view

Flight details when hovering the mouse over STD

Crew details tooltip - contact details, currency, endorsements data

Each flight appears as a belt: flight confirmed (green) or an option (striped) with the information such as:

• Schedule times
• ADEP/ADES airports codes
• FERRY/PAX number
• OPS/Sales checklist status
• Crew

If you hover the mouse over STD, STA, ADEP or ADES - Leon also shows a tooltip with Flight number & Trip number (apart from other details such as changes' history or airport details). You can check an aircraft phone number by hovering the mouse over aircraft registration (phone number needs to be inserted in the aircraft profile page, section Fleet).

In this section you can add a flight in 2 ways:

1. By using button located at the bottom of the page
2. By right-clicking the mouse on the square which will bring button.

If you hover the mouse over CREW, the assigned crew will show up information such as:

• Crew name/surname and the aircraft position.
• Contact details (if inserted into crew profile).
• Warnings about expired currency, endorsements, airport discontinuity or FTL violations - click 'Crew & Endorsements' to expand the list of details.

Each rectangle has a background which indicates a stage of realisation of a particular flight or operation. Colour codes are described below:

• - Flight is confirmed
• - Flight is not confirmed (option)
• - Ferry flight confirmed
• - Ferry option
• - Opportunity (more information here)
• - Flight is completed (Journey Log has been added)
• - Cancelled flight
• - Non-Commercial flights such as Crew Private, Technical flight, Training flight and Flight for owner
• - Non-Commercial flight is not confirmed (option)
• - Non-Commercial ferry flight
• - Any type of aircraft reservation
• - Reservation option
• - Maintenance
• - Maintenance option
• - Maintenance - status 'Completed'
• - Maintenance option - status 'Completed'
• - AOG maintenance

Printing documents for selected legs

It is possible to print or send documents from documents pop-up window. As you can see in the attached screenshot Leon gives you an option to send (envelope icon) or print (printer icon) marked documents either per Leg or per Trip by clicking on the icon by the main section (OPS, SALES). In this case, at least one document has to be ticked in order to make the icon by main section active. If you hover the mouse over any available document Leon will also display both icons next to the document. This will allow you to send or print a document individually.

If you are sending OPS documents Leon will automatically populate e-mail addresses of the Crew assigned to this flight. E-mails are taken from Work email in User Profile section. From email address is imported from work email of the person sending the documents.

For SALES documents, From e-mail addresses, Subject and E-mail body are imported from 'Quotation Email Templates' Settings. There, you can also upload additional files that can be sent along with standard sales documents. If you are sending all SALES documents in one email, Leon will only suggest From and To e-mails and also the Sales documents will be attached.

After sending SALES documents, Leon will display the “Last sent” date in the document menu (see the screenshot below) underneath sent document. This will only show when you hover the mouse over the document. You can click on the date and Leon will display a sent document.

It is also possible to mark number of legs of the same trip. It will allow you to print flight documents, and use additional options such as Show crew and Schedule as well as Notify Crew, for these particular selected legs.

In order to select multiple legs, you have to hold the Ctrl button and click on the flights of your choice. As you can see in the screenshot all the selected legs will display with the dotted line.

If you try to print documents for the flights assigned to 2 different aircraft, Leon will display an error message: More than 1 aircraft selected.

Adding an aircraft reservation

To add a new reservation from Calendar section click New Reservation button (at the bottom of the screen), or right-click the mouse and select 'ADD RESERVATION' link and insert details in the pop-up window, such as name, aircraft, airport, status, date & time, client, notes). Notes inserted into the Reservation will appear in a pop-up window when you hover the mouse over it.

It is also possible to select whether the reservation should be added in LT or UTC. It is only possible to switch between the timezones if no data is inserted in the Reservation pop-up window.

If a checkbox Allow overlapping flights is marked, Leon will not show any warning if a reservation overlaps any flight.

If the checkbox Change aircraft position on OPS views is ticked, the airport of the aircraft will change after the reservation.

There are 7 default types of reservations:

• Reservation
• No crew
• No charter
• Owner's approval
• Crew on request
• 36 hrs crewrest

When one of the above types is selected it appears in the Calendar/Timeline. However, it is possible to input any name of the reservation manually and it will overwrite the selected type.

Once it's added it will appear in sections CALENDAR and TIMELINE. You can always click any reservation and change its details, as well as exclude them from the Calendar or Timeline pages, by unmarking a checkbox in the left filter.

CALENDAR

TIMELINE

Reservation type 'Opportunity'

It is also possible to create the 'Opportunity' type reservation.

This type of reservation can be used by sales teams to plan potential sales of the aircraft on a particular routing.

Once the 'Opportunity' type Reservation is selected, the option to insert ADES will appear which allows inserting the routing for a timeframe longer than 24h.

This type of reservation will be sent to Avinode as a potential availability of this aircraft on this selected routing.

IMPORTANT! Avinode can verify the empty leg availability of 5 days or less, therefore one reservation has to be booked for such period and not longer.

Once the reservation is added to Leon it will display as per below:

Upon exporting it to Avinode it will appear as an empty leg availability:

If a Client/Broker searches for an empty leg on the particular routing, the empty leg from operator will appear in the search.

The filtering options in the Calendar panel are very similar to the ones in the panel Table with the details explained below.

'FILTER' in OPS Calendar

• Select preset - option to select the Filter preset
• Show on schedule - select which type of activities should get displayed: flights, maintenance, reservations.
• Flight type - select which type of flights should be displayed. Only the flight types selected as 'Used' in the Admin Panel > Flight editing will be selected by default. Flight types that are not considered as 'Used' are unselected and dimmed.
• Commercial type - option to see either 'Commercial' or 'Non-commercial' flights, or both.
• Flight status - shows confirmed and/or not confirmed flight (options).
• Show - you can narrow your view by excluding ferry, cancelled or terminated flights.
• Days - selecting flights on specific days of the week
• ICAO type - filtering by flights with selected ICAO Types
• AOC - filtering by flights with specific AOC assigned
• Flight Number - filtering by Flight Number
• Trip Number - filtering by Trip number
• Quote Number - filtering by Sales request number
• Airport - filtering by specific airport code within the itinerary.Clicking on More option allows filtering by specific flight routing
• Client - filtering by specific Client assigned in tab TRIP
• Crew - filtering by Crew Members assigned to the flights
• Tags - filtering by tags assigned to the flight/trip
• Flight log - filtering by 'Flight log' inserted in the Journey Log

Aircraft filter

Aircraft panel allows to define for which tails Leon should show flights in a section OPS. On the options-bar click (where circled-blue is the number of active tails) and Leon will show a new pop-up window, where you can mark/unmark particular tails.

Use 'Filter' or 'Sort by' options to change the order of tails in the Calendar panel. You can also change the order by drag & dropping the tail in the pop-up window.

Filtering Aircraft by label

It is also possible to filter aircraft by label.

Labels can be assigned to the aircraft in the 'Settings' > 'Fleet' in the 'Basic' section. It is possible to assign multiple labels to one aircraft.

In the 'Aircraft' filter in OPS view, additional 'Labels' option will become available. Clicking within the selection will populate the list of available labels.

It is possible to select numerous labels within the filter. Once the labels are selected, the number of aircraft within the filter will be limited to the ones with the labels assigned (at least one tag from the list).

Clicking on 'APPLY' button in the filter will display only the selected aircraft in the OPS view.

Each Leon user can define his own view of the schedule list.

To access the panel click icon in the top-right corner of the screen.

View 3-dot filter

The following options are available:

• Show on Calendar - possibility to display selected features in the 'OPS Calendar', such as: OPS status, Payment status, PAX/Type, Change status, Sales status, Airport status, Show subcharters
• Warnings - all warnings in Leon are displayed in red. Here, you can mark particular (or all) checkboxes and if i.e.: PAX passport is expired, crew FTL violated or crew endorsement is expired - Leon will show PAX number value in red just like crew codes. Users can hover the mouse over the alerted item to see details. If any of the warnings, cautions or notices have applied, Leon will highlight aircraft registration in red, yellow or white respectively
• Cautions - here you can mark checkboxes for particular cautions, i.e.: PAX passport missing, Airport cat B or HIL restriction, which Leon shows in the Table page in yellow . Hover the mouse over the alerted item to see details
• Notices - Notices are displayed in the Table page in white and can be turned on for items like i.e.: Airport note, Flight diverted or Aircraft documents expired
• Show aircraft - the following options in the dropdown are available
  • All selected - displaying all aircraft selected in the 'AIRCRAFT“ filter
  • With any activity - only aircraft with any activity including flights, maintenance, and reservations
  • Flying only - only aircraft with flights
• Crew change mode - there are 3 available options:
  • None - crew change is not displayed
  • Duties based - OPS Calendar displays changes based on roster duty only, including draft mode duties
  • Flights based - OPS Calendar displays changes based on the crew assigned to the flights only
• Show in footer - selecting the type of information that should be displayed in the bottom-left corner of the flight rectangle:
  • None - no footer displayed
  • Tags - displaying tags assigned to a flight
  • Customer - displaying Client name assigned in TRIP tab
  • Flight Number - displaying Flight Number
• Layout - option to select between 'Vertical' (Aircraft displayed at the top) and 'Horizontal' (Aircraft displayed on the left)
• Dim ferry legs - Ferry flights will be displayed in a dimmed, lighter colour
• Show day notes - displaying 'Day Notes'
• Preferred airport code - selecting between ICAO and IATA codes

If the crew have been changed, Leon shows a blue belt on top of the rectangle - when you hover the mouse you will get information about who changed who (see below).

If the crew were changed on the aircraft duties in the draft mode in the Crew Calendar, the crew changes will display in the OPS Calendar in the pink colour. Hovering the mouse over the code will populate the tooltip as per below:

It is possible to select the crew change mode in the 3-dot filter.

The Flight Crew Change only considers the flights with assigned crew. Flights with no crew assigned, as well as duties, are ignored.

Duty on aircraft changes

Additionally, it is possible to display duties on aircraft information in the Calendar view. It is important, that the duty is assigned to aircraft registration and the crew is assigned to a specific position on this duty. There could be a number of crew pairings on one day in which case, the blue bar would display it as follow: CPT1-FO1, CPT2-FO2, etc

Yellow markers indicate the change of crew on the aircraft duty on the particular aircraft.

Editing 'Day Note' in Calendar view

It is now possible to add a Day Note per aircraft in the Calendar section.

To add a Day Note follow these steps:

1. Choose a specific day and aircraft in the Calendar view you would like to add a Day Note for.
2. Right-click the mouse within this tile to open the dropdown list.
3. Choose 'Add Day Note' option to open the edit window.
4. Insert the note and press 'SAVE'.
5. Once saved, it will display as within the particular tile, it was added to.

Hovering the mouse over the will display the text of the note in the tooltip.

You can also edit and delete the flight note. The process is similar to the one when adding a note. You simply right-click the mouse and choose 'Edit Day Note' option. Edit window will contain both EDIT and DELETE button.

When adding an 'Airport note', in a section 'Airport Directory', it is now possible to define its expiry date. The note will show in the Calendar panel, inside a window. Once the expiry date passed, the note will no longer show.

So in such situations, a 'Day Note' will show both: notes added straight from 'Calendar' when adding 'Day note' (by right-clicking the mouse) and also an 'Airport note' from 'Airport Directory'.

In order to make this work, open 'Airport Directory' panel, type an airport code and in a tab 'Notes & Files' add a note to the Note field and define its expiry date in a field 'Valid until'. If 'Valid until' is not defined, this note will show on all days in 'Calendar'.

A 'Day note' will show in 'OPS > Calendar' panel, once a Show Day Note option is marked as 'YES' in the 3-dot filter.

Day notes in Calendar

The screenshot on the right-hand side shows an example of how a 'Day note' shows for a particular airport (AMS) and that it does not show after note is expired, as well as how Leon shows both 'Day notes': the one added from Calendar (displayed in 'Day Note') and the one added in 'Airport Directory' (displayed in 'AMS' so applying to the airport where notes were added).

See also:

• TABLE
• TIMELINE