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leon:crew-calendar [2021/04/08 17:16]
rafal [Grouping crew by aircraft]
leon:crew-calendar [2024/03/07 15:38] (current)
rafal [3-dot filter]
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 ====Overview==== ====Overview====
 +
 +<box tutorial>[[videos:webinars:enhanced-crew-planning-with-leon-crew|Enhanced Crew Planning with Leon Crew]]</box>
 [{{ :leon:crew-duties:Calendar_General View.png?200|Crew Calendar - general view}}] [{{ :leon:crew-duties:Calendar_General View.png?200|Crew Calendar - general view}}]
  
 New crew duties page called **CREW CALENDAR** has been released. Certain sections are still being developed but the majority of functions are already in place ready to be tested. New crew duties page called **CREW CALENDAR** has been released. Certain sections are still being developed but the majority of functions are already in place ready to be tested.
  
-In this calendar-like section of CREW, you can schedule crew duties for a selected period of time, for the most part, exactly like in the old Crew Duties page; however, the interface has been changed to correspond more with Crew Panel Timeline page. Right-clicking on a given day opens up a pop-up window with a menu allowing to select an action to do. It is possible to see Activity Details - information on duties performed on a particular day, you can Add Simulator, Positioning or Duty. You can also see Changes History or Delete duty. Unlike in the old Crew Duties panel, here **you can add a duty crossing midnight**.+In this calendar-like section of CREW, you can schedule crew duties for a selected period, for the most part, exactly like in the old Crew Duties page; however, the interface has been changed to correspond more with the Crew Timeline page. Right-clicking on a given day opens up a pop-up window with a menu allowing to select an action to do. It is possible to see Activity Details - information on duties performed on a particular day, you can Add Simulator, Positioning or Duty. You can also see Changes History or Delete duty. Unlike in the old Crew Duties panel, here **you can add a duty crossing midnight**.
  
 **Groups of crew** (Cockpit CPT, Cockpit FO, Cabin, Maintenance, etc...) are rolled up by default - click the group and it will expand. Leon remembers which groups have been rolled down or rolled up. **Groups of crew** (Cockpit CPT, Cockpit FO, Cabin, Maintenance, etc...) are rolled up by default - click the group and it will expand. Leon remembers which groups have been rolled down or rolled up.
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 {{:leon:crew-calendar:zwijanie.png|}} {{:leon:crew-calendar:zwijanie.png|}}
  
-[{{ :leon:crew-calendar:CC filter.png?150|Crew Calendar filter}}]+[{{ :leon:crew-calendar:cc_main_filter_upd.png?150|Crew Calendar filter}}]
  
-The **FILTER** is located in the top bar section of the interface, similarly to Crew Panel Timeline view. +The **FILTER** is located in the top bar section of the interface, similar to Crew Timeline view. 
  
 It allows filtering crew by: It allows filtering crew by:
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   * **Crew members** - filtering by Crew Names   * **Crew members** - filtering by Crew Names
   * **Crew labels** - filtering by labels assigned to Crew   * **Crew labels** - filtering by labels assigned to Crew
-  * **AOC** - AOC assigned to the Crew in the Ratings tab of full user profile+  * **Excluded crew members** - option to exclude crew members from the view 
 +  * **Excluded crew labels** - option to exclude crew labels from the view 
 +  * **Crew AOC** - AOC assigned to the Crew in the Ratings tab of the full user profile 
 +  * **Positions** - filtering by the positions on aircraft. It is possible to select multiple positions in which case, the filtering is based on **or** method
   * **Position types** - filtering by position types on the aircraft   * **Position types** - filtering by position types on the aircraft
   * **Aircraft types** - filtering by crew ratings   * **Aircraft types** - filtering by crew ratings
   * **Aircraft registration** - filtering by crew assigned to specific aircraft registration in 'Settings' > 'Fleet' > tab 'CREW' in aircraft details   * **Aircraft registration** - filtering by crew assigned to specific aircraft registration in 'Settings' > 'Fleet' > tab 'CREW' in aircraft details
   * **Aircraft labels** - filtering by crew assigned to the aircraft with a specific label   * **Aircraft labels** - filtering by crew assigned to the aircraft with a specific label
 +  * **Aircraft AOC** - filtering by the AOC assigned to the aircraft in the 'FTL Settings' section
 +  * **Crew homebase** - filtering by the homebase to which the crew are assigned
 +  * **Aircraft homebase Leon** - filtering by Leon aircraft homebase. Crew assigned to the specific aircraft will display
 +  * **Aircraft homebase ICAO** - filtering by ICAO homebase assigned to the aircraft
  
  
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 Both filtering options are located under the {{:leon:crew-panel:Filter icon.png?nolink|}} option at the top of the screen. Both filtering options are located under the {{:leon:crew-panel:Filter icon.png?nolink|}} option at the top of the screen.
 [{{ :leon:crew-calendar:Filtering by Aircraft Labels.png?200|Filter by Aircraft tail & label}}] [{{ :leon:crew-calendar:Filtering by Aircraft Labels.png?200|Filter by Aircraft tail & label}}]
-In order for these options to work, go to 'Settings' > 'Fleet' section,  edit aircraft profile and assign labels in the tab 'Basic'+For these options to work, go to 'Settings' > 'Fleet' section,  edit the aircraft profile and assign labels in the tab 'Basic'
  
 In the tab 'Crew', assign specific crew members who have ratings on this particular type.  In the tab 'Crew', assign specific crew members who have ratings on this particular type. 
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 **Aircraft Registration** allows filtering by crew assigned to specific aircraft registration in 'Settings' > 'Fleet' > tab 'CREW' in aircraft details. **Aircraft Registration** allows filtering by crew assigned to specific aircraft registration in 'Settings' > 'Fleet' > tab 'CREW' in aircraft details.
  
-**Aircraft labels** allows filtering by crew assigned to the aircraft with a specific label. Since this filtering option applies to the crew it means that if the crew member is assigned to another aircraft with a different label, this other aircraft will also appear in Crew Calendar. In the screenshot, Crew are filtered by **G450** label assigned to **GLF4** fleet, but since some crew are also assigned to **F900** and **A319**, these aircraft will also display.+**Aircraft labels** allow filtering by crew assigned to the aircraft with a specific label. Since this filtering option applies to the crew it means that if the crew member is assigned to another aircraft with a different label, this other aircraft will also appear in Crew Calendar. In the screenshot, Crew are filtered by **G450** label assigned to **GLF4** fleet, but since some crew are also assigned to **F900** and **A319**, these aircraft will also display.
  
 <box>**This is especially useful for operators with a larger fleet as the same label can be assigned to more than one aircraft tail hence it is not necessary to select all aircraft registrations in the filter.**</box>  <box>**This is especially useful for operators with a larger fleet as the same label can be assigned to more than one aircraft tail hence it is not necessary to select all aircraft registrations in the filter.**</box> 
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-From the same **top bar** it is possible to switch between the Crew Calendar and Crew Timeline view, select the time-frame, timezone (old Crew Duties were only available in UTC), switch on or off the draft mode as well as crew requests. **Crew Requests**, just like in the old Crew Duties and Crew Panel page, appear with the red duty letter code {{:leon:crew-duties:Calendar_Requests.png?nolink&60|}} +From the same **top bar** it is possible to switch between the Crew Calendar and Crew Timeline view, select the time frame, timezone (old Crew Duties were only available in UTC), switch on or off the draft mode as well as crew requests. **Crew Requests**, just like in the old Crew Duties and Crew Timeline page, appear with the red duty letter code {{:leon:crew-duties:Calendar_Requests.png?nolink&60|}} 
 When you right-click on the duty you can either accept or decline the request. When you right-click on the duty you can either accept or decline the request.
  
 +The **duty acknowledgement** status is indicated by the colour of the lower bar:
 +
 +  * {{:leon:crew-calendar:cc_-_ack_not_sent.png?nolink|}} - acknowledgement not sent to crew
 +  * {{:leon:crew-calendar:cc_-_awaiting_ack.png?nolink|}} - acknowledgement sent but not familiarized with
 +  * {{:leon:crew-calendar:cc_-_acknowledged.png?nolink|}} - acknowledgement familiarized with by the crew
 +
 +More information about the duty familiarization can be found [[mobile:start|here]].
  
 If the **Drafts** toggle is switched to **ON** the unpublished draft is indicated by a pink line at the bottom of the duty squares.  If the **Drafts** toggle is switched to **ON** the unpublished draft is indicated by a pink line at the bottom of the duty squares. 
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 {{:leon:crew-duties:Calendar_Draft.png?|}} {{:leon:crew-duties:Calendar_Draft.png?|}}
  
-Once the draft of the roster is ready, you can publish it by clicking the {{:updates:Calendar_Publish button.png?nolink&70|}} button. This opens up a pop-up window in which you can select the time-frame (by default it is set to 15 days ahead) and crew members for which you want the roster to get published. +Once the draft of the roster is ready, you can publish it by clicking the {{:updates:Calendar_Publish button.png?nolink&70|}} button. This opens up a pop-up window in which you can select the time frame (by default it is set to 15 days ahead) and crew members for which you want the roster to get published.  
 + 
 +<box>**To enable a button PUBLISH, in a panel 'General Settings', switch 'Crew Timeline' from 'Auto publish' to 'Manual publish'. Leon will show this button within 24h, as FTLs need to be re-calculated.**</box> 
 + 
 + 
 +If you want to get rid of draft changes for multiple crew members, click the {{:leon:crew-panel:discard.png?nolink&70|}} button. It will allow you to clear draft changes for multiple crew members within the selected period.  
 +==== Columns DAYS OFF/DAYS ON ==== 
 + 
 +It is now possible to manually select the start date of displaying values in columns **Days Off** & **Days On**. 
 + 
 +{{:leon:crew-calendar:days_off-on_columns.png?nolink|}} 
 + 
 +By default, Leon shows these values from the 1st of January of the current year. The end date is always the one selected in the main calendar (next to the refresh icon).
  
-<box>**To enable a button PUBLISH, in a panel 'General Settings', switch 'Crew panel' from 'Auto publish' to 'Manual publish'. Leon will show this button within 24h, as FTLs need to be re-calculated.**</box>+{{:leon:crew-calendar:days_off-on_1.png?nolink|}}
  
-[{{ :leon:crew-calendar:Print window.png?200|Options in printing Crew Coster}}+To change the start date click the {{:leon:crew-calendar:days_off-on_calendar.png?nolink|}} icon and select a new date, from which Leon should show 'Days Off' & 'Days On' values
-It is also possible to **print** the crew roster.+
  
-Click on {{:leon:crew-calendar:Print icon.png?nolink|}} icon located in the top bar'Print' pop-up window will open which will allow you to **save** the roster to **Excel file** in one of the 2 versions:+The below screenshot shows a new start date changed from 01 JAN 2021 to 01 JUN 2021, hence values differ in comparison to the previous start date.
  
-  * **Black & white** can be produced for the time range up to 3 months per single export +{{:leon:crew-calendar:days_off-on_changed.png?nolink|}}
-  * **Colour** may be produced for the time range of 1 month per single export+
  
-You can save the roster and print it.+Hover the mouse over either 'Days Off' or 'Days On' value to check details:
  
 +{{:leon:crew-calendar:days_off-on_popup_1.png?nolink|}}  
 +             
 +{{:leon:crew-calendar:days_off-on_popup_2.png?nolink|}}
 ---- ----
  
-=== 3-dot filter ===+==== 3-dot filter ====
  
-Click 3 dots in top-right corner of the page and Leon will show several options:+Click 3 dots in the top-right corner of the page and Leon will show several options:
  
-  * **Group by** - Aircraft: Leon will show crew per an aircraft, based on the assignment of a particular tail (section Fleet, tab CREW > Preferred Crew); Position type: showing Cockpit CPT first, then Cockpit FO, Senior cabin, Cabin, Maintenance, Other ratings and Ground staff. +  * **Group by**: 
-  * **Sort by** - select between 'Know as', 'Surname & Name', 'Name & Surname', 'Code' and 'Highest rank'. 'Highest rank' sorting works with group by 'Aircraft' option +    * Aircraft (based on preferred crew) - Leon will show crew per aircraft, based on the assignment of a particular tail (section Fleet, tab CREW > Preferred Crew); 
-  * **Show freelancers** - crew with the 'Freelancer' checkbox marked in user's full profile. +    * Aircraft (based on ratings) - Leon will show crew per aircraft, based on the rating of the crew; 
-  * **Show days off violations** - switch to 'YES' and if there a case where FTLs have been violated, Leon will show an icon {{:leon:crew-calendar:triangle.png?nolink|}} +    * Position type: showing Cockpit CPT first, then Cockpit FO, Senior cabin, Cabin, Maintenance, Other ratings and Ground staff. 
-  * **Show options** - Leon will show also flights with the status 'Option'.+  * **Sort by** - select between 'Know as', 'Surname & Name', 'Name & Surname', 'Code''Highest rank', and 'Start of Employment'. 'Highest rank' sorting works with group by 'Aircraft' option 
 +  * **Show freelancers** - crew with the 'Freelancer' checkbox marked in the user's full profile 
 +  * **Show Non-Active Users** - displays crew with 'Not Active' status 
 +  * **Show days off violations** - switch to 'YES' and if there is a case where FTLs have been violated, Leon will show an icon {{:leon:crew-calendar:triangle.png?nolink|}} 
 +  * **Show options** - Leon will show also flights with the status 'Option' 
 +  * **Show** - allows switching the codes, located by the Crew name, between 'Crew code' and 'Crew Homebase' 
 +  * **Preferred airport code** - option to switch between IATA and ICAO codes 
 +  * **Preferred aircraft type code** - option to switch between aircraft IATA and ICAO codes
  
  
  
 ---- ----
-=== Filtering by User Base ===+==== Filtering by User Base ====
 [{{ :leon:crew-calendar:filter_by_hb2.png?300|Example of filtering by User Base-LTN}}] [{{ :leon:crew-calendar:filter_by_hb2.png?300|Example of filtering by User Base-LTN}}]
  
 It is also possible to filter by 'User Base'. It is also possible to filter by 'User Base'.
  
-This applies to the Operators that have more than one Home Base defined in the 'Settings' > 'General Settings' section. If there are a number of Bases, they will appear in the Operator code selection, next to the User name in the top-right corner of Leon.+This applies to the Operators that have more than one Home Base defined in the 'Settings' > 'General Settings' section. If there are many Bases, they will appear in the Operator code selection, next to the User name in the top-right corner of Leon.
  
 If the defined Operator Home Base is assigned to a user as a 'User Base' in the profile, selecting a Home Base in the Operator code selection (as per below - LTN) will filter the crew in the 'Crew Calendar' view. The 'Crew Calendar' view will only display the crew based in this particular Base (screen on the right). If the defined Operator Home Base is assigned to a user as a 'User Base' in the profile, selecting a Home Base in the Operator code selection (as per below - LTN) will filter the crew in the 'Crew Calendar' view. The 'Crew Calendar' view will only display the crew based in this particular Base (screen on the right).
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 ====Assigning Crew==== ====Assigning Crew====
  
-[{{ :leon:crew-duties:Calendar_Assign Flight.png?direct&200|Calendar - Assign Crew}}]+[{{ :leon:crew-calendar:add_duty_general.png?200|Calendar - Assign Crew}}]
  
-**Assigning Crew** to flights is done in a few quick steps. First of all, in **Duties Setup**, duties on aircraft need to be configured, just like in the old Crew Duties page. If this is done and the flights have been added to the schedulewhen adding duties on a particular aircraft registration, a pop - up window will appear with duty info on the left and list of available flights on the right. In this window it is possible to select **more than one** crew member to be assigned to the flights with corresponding crew positions as per crew ratings assigned in Crew Profile page. +**Assigning Crew** to flights is done in a few quick steps. First of all, in **Duties Setup**, duties on aircraft need to be configured, just like in the old Crew Duties page. If this is done and the flights have been added to the schedule when adding duties on a particular aircraft registration, a pop-up window will appear with duty info on the left and list of available flights on the right. In this windowit is possible to select **more than one** crew member to be assigned to the flights with corresponding crew positions as per crew ratings assigned in the Crew Profile page. 
  
-If a checkbox {{:leon:crew-calendar:send notifcs.png?nolink|}} is marked, Leon will automatically send **email notifications** to crew, which includes the 'Work Schedule' pdf attached. The **email template** for roster changes notifications is the same as the one for 'Crew Timeline' and can be adjusted in Settings > Email Templates panel.+If a checkbox {{:leon:crew-calendar:send notifcs.png?nolink|}} is marked, Leon will automatically send **email notifications** to the crew, which includes the 'Work Schedule' pdf attached. The **email template** for roster changes notifications is the same as the one for 'Crew Timeline' and can be adjusted in Settings > Email Templates panel.
  
  
-=== Assigning crew on positions to duties on the aircraft ===+==== Assigning crew on positions to duties on aircraft ====
  
-It is now possible to **assign crew on positions to duties on the aircraft**. When a crew member is assigned to duty on the aircraft, on a particular position, on a selected day - if a flight will be added on the same day, that crew member will be automatically assigned to the flight in a panel OPS.+It is now possible to **assign crew on positions to duties on aircraft**. When a crew member is assigned to duty on an aircraft, on a particular position, on a selected day - if a flight is added on the same day, that crew member will be automatically assigned to the flight in a panel OPS.
  
-If flights have already been added (without crew assigned), Leon will show those flights and it will be possible to assigned pilots on selected positions.+If flights have already been added (without crew assigned), Leon will show those flights and it will be possible to assign pilots on selected positions.
  
-In order to do that, first, you need to define **duties on the aircraft** in the section Settings > Duties Setup, which has been described in [[leon:duties-setup|THIS MANUAL CHAPTER]].+To do that, first, you need to define **duties on aircraft** in the section Settings > Duties Setup, which has been described in [[leon:duties-setup|THIS MANUAL CHAPTER]].
  
-Once duties on the aircraft have been set up, in Crew Calendar, right-click on a selected day/days and choose the duty on particular aircraft (usually such duties are defined as **D** - **Aircraft registration**, i.e. D-ABCDE).+Once duties on aircraft have been set up, in Crew Calendar, right-click on a selected day/days and choose the duty on particular aircraft (usually such duties are defined as **D** - **Aircraft registration**, i.e. D-ABCDE).
  
 {{:leon:crew-calendar:assigning to D duty 1.png?nolink|}} {{:leon:crew-calendar:assigning to D duty 1.png?nolink|}}
-[{{ :leon:crew-calendar:assigning to D duty main window.png?200|Assigning crew to flights}}]+[{{ :leon:crew-calendar:add_duty_notes_split.png?200|Assigning crew to flights}}]
  
-The new window which shows is divided into 2 sections (see screenshot on the right): +The new pop-up window is divided into 2 sections (see screenshot on the right):  
 + 
 +  * **The left-part** - showing details such as aircraft registration, an airport code, default 'From-To' times, date range, auto roster position (showing a drop-down list with all crew member's ratings), selected crew code & name/surname and a field for assigning more crew, assigning tags and a notes fields. 
 +  * **The right-part** - showing all flights on the selected aircraft, within the selected period, as well as 3 positions on which you can assign a crew member: CPT, FO & SP. 
 + 
 +The **airport code** assignment is automated and works as per below: 
 + 
 +  * **Duty on aircraft** - the airport code is taken from the aircraft Home Base of the aircraft to which the duty is assigned 
 +  * **Other duty types** - last known location of the crew member
  
-  * **The left-part** - showing details such as aircraft registration, an airport of the crew last duty, default 'From-To' times, date-range, auto roster position (showing a drop-down list with all crew member's ratings), selected crew code & name/surname and a field for assigning more crew and a notes field. 
-  * **The right-part** - showing all flights on the selected aircraft, within the selected period of time, as well as 3 positions on which you can assign a crew member: CPT, FO & SP. 
  
 Once the duties have been added, you might need to **publish** changes, unless in 'General Settings' it is defined that all added duties should be auto-published. Once the duties have been added, you might need to **publish** changes, unless in 'General Settings' it is defined that all added duties should be auto-published.
  
-All added duties 'D' will show in Crew Calendar with the aircraft icon.+All added duties 'D' will show in the Crew Calendar with the aircraft icon.
  
 {{:leon:crew-calendar:added duty D.png?nolink|}} {{:leon:crew-calendar:added duty D.png?nolink|}}
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 <box>**It is possible to create drafts and publish them. More information about the process is available [[https://wiki.leonsoftware.com/leon/crew-panel#publishing-drafts|here]].**</box> <box>**It is possible to create drafts and publish them. More information about the process is available [[https://wiki.leonsoftware.com/leon/crew-panel#publishing-drafts|here]].**</box>
 ---- ----
-=== New way of defining and assigning duty on aircraft ===+==== New way of defining and assigning duty on aircraft ====
  
 [{{ :leon:crew-calendar:NO-ACFT DUTY.png?200|Duty setup page}}] [{{ :leon:crew-calendar:NO-ACFT DUTY.png?200|Duty setup page}}]
  
-On the Duties Setup page, it is now possible to define **duty on aircraft** without assigning any particular aircraft tail to the duty.+In the Duties Setup page, it is now possible to define **duty on aircraft** without assigning any particular aircraft tail to the duty.
  
-This type of duty works similar to those defined on a particular aircraft tailhowever, it is especially useful for operators with the bigger fleet as it saves creating many duties on each aircraft tail separately. For the crew to get assigned to the flight automatically **Auto Roster** needs to be selected when defining the duty.+This type of duty works similarly to those defined on a particular aircraft tailhowever, it is especially useful for operators with bigger fleet size as it saves creating many duties on each aircraft tail separately. For crew to get assigned to the flight automatically **Auto Roster** needs to be selected when defining the duty. Auto Roster feature is available only for aircraft crew positions, which are set as default for the aircraft type used
  
  
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 In a case where **Aircraft grouping** is selected, the aircraft tail will be filled in by default based on the group from which it got selected. In a case where **Aircraft grouping** is selected, the aircraft tail will be filled in by default based on the group from which it got selected.
  
-In a case where **Position Type grouping** is selected Aircraft field will be empty and it will be possible to manually select Aircraft tail based on the crew that has been selected and his/her ratings. +In a case where **Position Type grouping** is selected Aircraft field will be empty and it will be possible to manually select the Aircraft tail based on the crew that has been selected and his/her ratings. 
  
-Once the aircraft is selected, Leon will show a list of possible flights on the given day or selected day-range period. If there are no flights in the OPS section Leon will show //There are no flights// message on the right side of the window. In the pop-up window, it is also possible to select other crew members to be added to the duty. +Once the aircraft is selected, Leon will show a list of possible flights on given day or selected day-range period. If there are no flights in the OPS module, Leon will show //There are no flights// message on the right side of the window. In the pop-up window, it is also possible to select other crew members to be added to the duty. 
  
 +When adding/modifying OFF shifts, Leon will remove the person who goes OFF and suggest a replacement. When shortening ON's duty, it will be suggested to replace the person on flights with other people with the same duty on the auto roster. 
 -------------------- --------------------
-====Duty details====+==== 'Hide people not assigned to duty on that aircraft' ====
  
-[{{ :leon:crew-duties:Calendar_Activity Details.png?200|Activity Details}}]+[{{ :leon:crew-calendar:cc_-_hide_people_not_assigned.png?300|'Hide people not assigned to duty on that aircraft' - example}}] 
 +The **'Hide people not assigned to duty on that aircraft'** functionality allows to preview of the crew assigned to the duty on the aircraft only.
  
-Once the crew is assigned to **a flight duty/option flight or simulator** aircraft icon will appear {{:updates:Calendar_acft icon.png?nolink&40|}}. In case of **option flight** in order for the {{:updates:Calendar_acft icon.png?nolink&40|}} icon to appear, **'Show options'** option has to be switched to 'YES' in the three-dot filter.+This option works only in the **'Aircraft (based on rating)'** grouping type ('Group by' in the 3-dot filter).
  
- Assigned positioning appears as bus icon {{:updates:Calendar_bus icon.png?nolink&40|}} in the calendar. Multiple activities can be assigned on one day to a crew member. To see the details of all duties on a particular day, right-click on a given day cell and select Activity Details. This opens up a pop-up window in which all activities including duties assigned, requests and flights are listed. +The 'Hide people not assigned to duty on that aircraft' option is located in the 3-dots located next to the aircraft registration:
  
 +{{:leon:crew-calendar:cc_-_hide_people_not_assigned_cutout.png?nolink|}}
  
 +Once the option is used, clicking on the same 3-dots will display the 'Show people not assigned to duty on that aircraft' option, which will allow reinstating the crew with no 'on-aircraft' type duty assigned.
  
 +-------------
 +==== Crew auto-rostering by position type ====
  
----- 
  
-==== Multiple duties in one day ====+It is now possible to auto-roster crew by the **position type**. 
  
-[{{ :leon:crew-duties:Calendar_Edit SIM.png?200|Edit SIM}}]+**First step** is defining position types in a section [[leon:aircraft-crew-positions|Aircraft Crew Positions]]
  
 +In a new column 'Position type' select the appropriate position from the list:
  
 +{{:leon:crew-calendar:position_type_select.png?nolink|}}
  
-It is not possible to add several duties in one dayIf one duty has been addedright clicking on that same day will show context menu with ADD DUTY & QUICK ADD DUTY greyed out It is, howeverpossible to add two or more SIM sessions or positionings in one day+Once it's defined when adding a **duty on aircraft** (pre-defined in a section [[leon:duties-setup|Duties Setup]] of the Settings panel.) Leon will show the **Function** based on crew **ratings**. So if a pilot has a rating CPTLeon will show by default 'Captains' and if a pilot has a rating FO then by default will appear 'Officers'If a pilot has both ratings CPT & FOthen both positions 'Captains' & 'Officers' will show. The same logic applies to cabin crew.
  
-It is also possible **to edit** the simulator and positioningIf there are two SIM or positioning duties added in the same day, clicking EDIT will generate context menu allowing to chose the appropriate session.+ 
 + 
 +{{:leon:crew-calendar:type_in_cc.png?nolink|}} 
 + 
 +It is still possible to select a particular crew position, such as CPT or FO, and it will work as before.  
 + 
 +**The example** below shows how this works if **3** pilots are assigned when the position type 'Captains' is selected. 
 + 
 + 
 + 
 +{{:leon:crew-calendar:example_1.png?nolink|}} 
 + 
 +When a flight is added in the time range selected (13-19 DEC), all 3 pilots are assigned to the flight automatically. 
 + 
 +{{:leon:crew-calendar:crew_assigned.png?nolink|}} 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 +==== Assigning Crew Provisionally ==== 
 + 
 +This functionality is designed for easier planning of crew that are not flying regularly on one specific aircraft as well as servicing the freelance crew. 
 + 
 +When grouping crew by the aircraft in 3-dot filter {{:leon:crew-calendar:grouping_by_acft.png?nolink|}} it is possible to **assign crew provisionally**. 
 + 
 +Right next to aircraft registration click 3 dots and click 'Assign temporary crew'
 + 
 +{{:leon:crew-calendar:3_dots_option.png?nolink|}} 
 + 
 +In a pop-up window insert: **Start of assignment**, **End of assignment** and select **crew member/members**. 
 + 
 +{{:leon:crew-calendar:assignement_window.png?nolink|}} 
 + 
 +On the 'Crew Calendar' page, when the date range selected in the calendar covers dates of assignment (either start or end date), Leon will show the crew assigned provisionally in **//italic//**. 
 + 
 +{{:leon:crew-calendar:crew_prov_assigned_in_the_roster.png?nolink|}} 
 + 
 +Adding duties for crew assigned provisionally works in the same way as for regular crew. 
 + 
 +To **remove** provisionally assigned crewyou need to right-click with the mouse on the crew name, select the 'REMOVE TEMPORARY ASSIGNMENT' option and confirm. If a crew has more than one temporary duty assigned, it is possible to select which duty should be removed. 
 + 
 +{{:leon:crew-calendar:remove_temporary_crew_u.png?nolink|}} 
 +-------- 
 + 
 + 
 +==== Freelancers contracts ==== 
 +[{{ :leon:crew-calendar:freelancer_contract.png?300|Defining Freelancers contract dates}}] 
 + 
 +It is possible to define the default timeframes for the Freelancers contracts. 
 + 
 +The process is as follows: 
 + 
 +  - Go to 'Settings' > 'Users'  
 +  - Edit a Freelancer pilot from the list of Users 
 +  - Go to the tab 'OTHER' and make sure that the 'Freelancer' tickbox is checked 
 +  - Click on the **'NEW TEMPORARY ASSIGNMENT'** option  
 +  - Insert the aircraft details and the timeframes, as per the screenshot on the right, and save changes 
 + 
 +Once the details are defined, the freelance crew will appear in the 'Crew Calendar' view in a similar way to the provisionally assigned crew (as per below). The Calendar view has to be **grouped by 'Aircraft'** and the **'Show Freelance'** filter set to 'YES'
 + 
 +{{:leon:crew-calendar:freelancer_contract_-_cc_view.png?nolink|}} 
 +-------------------- 
 + 
 +==== Right-click options ==== 
 + 
 +There are additional options when right-clicking with the mouse over the crew name. 
 + 
 +{{:leon:crew-calendar:main_popup.png?nolink|}} 
 + 
 +  * **ADD CREW MEMBER** - click to add a new crew account to Leon (contact details, passports, visas, ID cards, ratings and more. 
 +  * **EDIT CREW** - click to edit a particular crew profile. 
 +  * **ROSTER PUBLISHING HISTORY** - click to view all roster publishing history: Leon will show all changes made along with the date & time of the change and the user's name who made the change. 
 +  * **CLEAR DRAFT CHANGES FOR CREW** - click to clear draft for selected crew. 
 + 
 + 
 +----- 
 + 
 +====Duty details==== 
 + 
 +[{{ :leon:crew-duties:Calendar_Activity Details.png?200|Activity Details}}] 
 + 
 +Once the crew is assigned to **a flight duty/option flight** aircraft icon will appear {{:updates:Calendar_acft icon.png?nolink&40|}}. In case of **option flight** for the {{:updates:Calendar_acft icon.png?nolink&40|}} icon to appear, **'Show options'** option has to be switched to 'YES' in the three-dot filter. 
 + 
 +If the flight to which the crew is assigned is **overlapping midnight** it is indicated by an arrow next to the aircraft icon: {{:leon:crew-calendar:cc_-_flight_overlapping_midnight.png?nolink|}} 
 + 
 +If crew is assigned to a **simulator** the aircraft icon will display in blue - {{:leon:crew-calendar:cc_-_simulator.png?nolink|}} 
 + 
 + Assigned positioning appears as bus icon {{:updates:Calendar_bus icon.png?nolink&40|}} in the calendar. Multiple activities can be assigned on one day to a crew member. To see the details of all duties on a particular day, right-click on a given day cell and select Activity Details. This opens up a pop-up window in which all activities including duties assigned, requests and flights are listed.  
 + 
 +If there is more than one duty assigned during one day, Leon will display the number of additional duties next to the duty label - {{:leon:crew-calendar:multiple_duties_in_one_day_indicator.png?nolink|}} 
 + 
 + 
 +<box>**Leon will not allow adding duties overlapping each other - a message 'Colliding duties detected. Save will remove them, continue?' will show. When selecting 'YES', Leon will remove duty added as the first one.**</box>
  
 ---- ----
 +
  
 ====Copying duties==== ====Copying duties====
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 ==== Cloning duties using resize feature ==== ==== Cloning duties using resize feature ====
  
-It is possible to clone duties in Crew Calendar by simply resizing the selected duty.+It is possible to clone duties in the Crew Calendar by simply resizing the selected duty.
  
-In order to do that, simply left-click on the duty until you see the 'resize' icon. Still holding the left key of the mouse, move it to the left/right and cover the calendar tiles to which the duty should be cloned. Once the mouse button is released the duty should clone to marked calendar tiles.+To do that, simply left-click on the duty until you see the 'resize' icon. Still holding the left key of the mouse, move it to the left/right and cover the calendar tiles to which the duty should be cloned. Once the mouse button is released the duty should clone to marked calendar tiles.
  
 {{:leon:crew-calendar:drag-drop duty.png?nolink|}} {{:leon:crew-calendar:drag-drop duty.png?nolink|}}
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 This feature works both in draft mode as well as in the actual mode. This feature works both in draft mode as well as in the actual mode.
 ------------------- -------------------
 +
 +==== Day off after Vacation ====
 +
 +[{{ :leon:crew-calendar:day_off_vacation.png?300|Day off after vacation duty setup}}]
 +
 +It is now possible to automatically plan a day off after vacation.
 +
 +Vacation is a duty type with the 'Vacation' checkbox ticked in the duty definition setup.
 +
 +To schedule a day off after vacation, in the duty definition, you need to make sure that the **'Vacation' checkbox** is ticked, and the **'Additional OFF'** is selected as per the screen on the right. 'Additional OFF' is a day off definition selected to follow the scheduled vacation period.
 +
 +Once the definition is created, you can then schedule the vacation period either in the Crew Calendar or a Crew Timeline, and the additional day off will automatically be added, as per the definition (example below).
 +
 +{{:leon:crew-calendar:day_off_vacation_planned.png?nolink|}}
 +
 +--------------------
 ==== Grouping crew by aircraft ==== ==== Grouping crew by aircraft ====
  
 +It is possible to group the crew by aircraft in the following ways:
  
-Grouping crew by the aircraft is possible (apart from grouping by a position type).+  * **Aircraft (based on preferred crew)** 
 +  * **Aircraft (based on ratings)**
  
-In section **Fleet**, edit an aircraft profile, go to tab **Crew** and in field **Preferred crew** choose crew members who have ratings on this particular type and can be assign to it.+=== Aircraft (based on preferred crew) === 
 + 
 +In the section **Fleet**, edit aircraft profile, go to the tab **Crew** and in the field **Preferred crew** choose crew members who have ratings on this particular type and can be assigned to it.
  
 {{:leon:crew-calendar:preferred crew in acft.png?nolink|}} {{:leon:crew-calendar:preferred crew in acft.png?nolink|}}
  
 The selected crew members will show in the 'Crew Calendar' panel if in the 3-dot filter grouping is switched to **by Aircraft**. The selected crew members will show in the 'Crew Calendar' panel if in the 3-dot filter grouping is switched to **by Aircraft**.
 +
 +Additionally to this option, you can also sort crew by 'Highest rank'.
  
 {{:leon:crew-calendar:preferred crew in CC.png?nolink|}} {{:leon:crew-calendar:preferred crew in CC.png?nolink|}}
  
-Additionally to this optionyou can also sort crew by 'Highest rank'.+ 
 + 
 +[{{ :leon:crew-calendar:masking.png?200|Masking duties on other aircraft}}] 
 + 
 +With this sort of roster grouping displayit is also possible to use the function **Mask duty on other aircraft**, which allows the crew planner to choose how the crew members, who are assigned to more than one tail in the fleet section, should be displayed in the roster on other tails when the **On Aircraft** duty is assigned to one of them.  
 + 
 +So, for example, if a crew member is On Aircraft duty on tail X in a given day, the planner can choose to show the crew on tail Y as OFF Duty on the same date.  
 + 
 +In the Crew Calendar, the actual and the masked duty will show simultaneously during the selected period on multiple aircraft tails. The actual duty will allow to display **Activity details** while the masked one will have the Activity details greyed out.  
 + 
 +The crew will see the actual duty they are assigned to in the roster 
 + 
 + 
 + 
 + 
 ----- -----
  
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-Leon will show a warning icon for any **FTL Violation** (not only Days Off violation). The warning will get displayed with the icon {{:leon:crew-calendar:ftl violation.png?nolink|}} and will appear only on the day with the duty/flight assigned.+Leon will show a warning icon for any **FTL Violation** (not only Days Off violation). The warning will be displayed with the icon {{:leon:crew-calendar:ftl violation.png?nolink|}} and will appear only on the day with the duty/flight assigned.
  
 {{:leon:crew-calendar:ftl violation on CC.png?nolink|}} {{:leon:crew-calendar:ftl violation on CC.png?nolink|}}
Line 282: Line 467:
 ==== Options ==== ==== Options ====
  
-Leon will now show in Crew Calendar flights with the status **Option**. It is possible to turn it on in 3-dot filter.+Leon will now show in Crew Calendar flights with the status **Option**. It is possible to turn it on in 3-dot filter.
  
 {{:leon:crew-calendar:show options.png?nolink|}} {{:leon:crew-calendar:show options.png?nolink|}}
  
-Displaying options in the Crew Calendar will not be any different to confirmed flights, but if you right-click with the mouse and select 'Activity details', Leon will show an indication, that the flight has a status 'Option'.+Displaying options in the Crew Calendar will not be any different from confirmed flights, but if you right-click with the mouse and select 'Activity details', Leon will show an indication, that the flight has a status 'Option'.
  
 {{:leon:crew-calendar:options in CC.png?nolink|}} {{:leon:crew-calendar:options in CC.png?nolink|}}
Line 294: Line 479:
  
 [{{ :leon:crew-calendar:excel.png?300|Excel file new layout}}] [{{ :leon:crew-calendar:excel.png?300|Excel file new layout}}]
 +[{{ :leon:crew-calendar:timestamp.png?300|Specifying the time in the past before roster printing}}]
  
-It is possible to print the roster either as a Black&white or Colour version.+It is possible to print the roster either as a Black & White or Colour version.
  
-The colour version of the excel file to which the Calendar is printed includes only selected view including all the filters that were applied in the 'Crew Calendar'+The colour version of the Excel file to which the Calendar is printed includes only the selected view including all the filters that were applied in the 'Crew Calendar'
  
 Only the duties are included in the export. Actual flights and positionings, marked with the aircraft and the bus icons, are not included in the export.  Only the duties are included in the export. Actual flights and positionings, marked with the aircraft and the bus icons, are not included in the export. 
  
 The 'Crew' part is fixed within the file and only the 'Duties' part will scroll (bottom scroll bar). The 'Crew' part is fixed within the file and only the 'Duties' part will scroll (bottom scroll bar).
 +
 +The "Colour (NEW)" version allows you to specify the time in the past, for which the state of the roster will be printed. 
 +
 +---------
 +==== Printing Crew Roster state for a specific time in the past ====
 +
 +
 +[{{ :leon:crew-calendar:timestamp.png?300|Specifying the time in the past before roster printing}}]
 +
 +When generating a **colour printout** of the roster in **Crew Calendar** it is possible to insert the date and hour, to specify the time in the past, for which the state of the roster will be printed. That date will appear as an **Effective Date** timestamp on the generated Excel document.
 +
 +Once you hit the print icon in the pop-up window you may insert the date and hour in 'hh:mm' format. It is not obligatory but once inserted, and **COLOR (NEW)** button is hit, the generated document will show the state of the roster for the specified time in the past, and that time will be shown as 'Effective Date'
 +
 +The time inserted will appear as **UTC.** 
 +
 +{{:leon:crew-calendar:effective_date_.png|}}
 +
 +
 +Please note that the Color version may be produced only for the time range of **1 month** per single export.
 +
 +
 +
 +
  
 ------------------------- -------------------------
leon/crew-calendar.1617902199.txt.gz · Last modified: 2021/04/08 17:16 by rafal