Leon allows adding multi-crew endorsements as a means of risk mitigation. Their use enables pilots to continue flying and air traffic control staff to continue duty despite the presence of medically-significant conditions which would otherwise pose an unacceptable risk to the safety of air navigation.
Tracking crew Endorsements in Leon is a very helpful function. You can store scanned documents: licences, medicals, visas, etc. You can also specify which documents are required to be valid for dispatch (if invalid, Leon will show a warning when saving a new flight).
You can designate a person/persons responsible for managing endorsements - they will be notified about upcoming endorsements expiration. Your crew can be notified about it as well.
Email notifications can be defined for different types of endorsements, for different aircraft types or crew and with different intervals.
In this section you can create an endorsements list - add name, type, decide what aircraft type it should apply to and more.
First step is adding a new endorsement. Click on 'New endorsement' icon in the top-left corner to get a new window that needs to be filled-in.
'Endorsements for' and 'Aircraft type' can be set up for all cockpit crew members and all the airplanes, such as: licence, medical or security, or for a single crew member only. Very wide range of possible settings and system's flexibility will allow you to manage endorsements quickly and easily.
If you want a pilot's licence number to be displayed on the 'Flight Order' (see below), simply make sure that it is set in 'Endorsements List' screen, when edited, as type 'License'.
REVALIDATION RULES - this function is for suggesting next expiry date based on the endorsement's issue date. If you leave both 'validity time' and 'revalidation' window set to 0, function is disabled.
When defining crew endorsements, it is possible to assign them to a particular AOC. When AOC is selected on the trip, Leon will show a warning only for endorsements previously assigned to that AOC.
When adding a new endorsement, or editing an existing one, you can assign it to one of the pre-defined AOCs (all pre-defined AOCs can be checked in Settings > FTL Settings).
When assigning crew to a trip which has a particular AOC selected in a tab FLIGHT, Leon will show a warning only for the expired endorsements assigned to this AOC.
If crew has been assigned with such expired endorsements (despite the warning), Leon will highlight crew code in red (as long as 'Crew endorsement expired' checkbox is marked in 3-dot filter) and if you hover the mouse over the code, Leon will show a pop-up window with expired endorsements information.
It is possible to set up crew endorsements per a tail.
When defining a new endorsement (section Settings > Crew Endorsements), click 'Aircraft selection type' to choose between: per a type or per a tail.
By selecting 'per a tail' Leon will show all active tails.
Once a new endorsement's details are added, mark appropriate tail/tails and save changes. On the main list of crew endorsements Leon will show marked tails.
Leon will show endorsements defined per a tail only for flights assigned on tails to which such endorsements have been linked.
Example below shows a flight with the aircraft H-ELMT, which was not assigned to the endorsement OPC - Leon does not show it on the list of the required endorsements.
If you need to add endorsements for your GROUND staff (office, maintenance, sales, etc…) you can do that by adding an aircraft GROUND to your fleet (one ground aircraft is free of charge). In order to do that, follow below steps:
Leon sends email notifications about endorsements' expiry date to selected people (Managers or OPS) as well as to endorsements owner (a particular crew member) according to defined time intervals.
In this section, you can define rules for receiving notifications from Leon about the expiration of the crew endorsements.
You can set as many rules as you need. You can add different recipients (i.e. people who manage endorsements or particular groups of endorsements).
It is also possible to make Leon send notifications to the endorsement's owner (crew member). In this case, you can set different intervals and a notification email will be sent to the owner regarding all his endorsements.
To define rules for sending email notifications regarding the expiration of endorsements you need to follow these steps:
Once all is set & defined, Leon will be sending notifications emails to your inbox with the header Notification of expiring endorsements. Inside the email, you will find information about the expiry date of endorsements.
Visa Documents will send the notification about expiry of the Visas that are connected to the User Passport in a User profile.
Separately you can define Leon sending email notifications about the expiry of Practical Trainings & Online Trainings by marking those 2 checkboxes and inserting intervals.