Duties Setup is a panel where you can add duties definitions (duties on aircraft, standby, trainings, days off, etc…), plus you can set up which email template should be used for either Roster changes or Duty Requests.
The main Duties Setup page is divided into 6 main sections:
3 options are available to be defined here:
Here you can select between email templates for CDR notifications and Duty Request notifications - as long as these templates have been set up in a section EMAIL TEMPLATES of the Settings panel. It is also possible to set up CDR notification timezone (UTC, Base Time or Local Time).
To define a list of duties click on a New definition link. For a proper display, it should be one-letter code, for example, D for duty, T for training or V for vacation.
Right below there is a drop-down box where you need to select a Type of a duty: Duty, Off or Training. If the duty should be included in FTL calculations mark a checkbox AOC. For Operators that have more than one AOC set up in Leon, you can choose which AOC should apply to this specific duty. According to which FTL settings the specific duty should be calculated. This specific AOC will also reflect in FTL Sheet in AOC column.
Default times field allows you to define times that should be automatically chosen when you add a particular duty.
A drop-down box Aircraft can be used to assign your defined duty on a particular tail. In other words, you can select aircraft registration, so that each aircraft will have a separate duty-colour.
Option Auto roster means that the crew the duty is assigned to will be automatically added to a flight on the day - on this particular aircraft (and will show up automatically in a section OPS). The assigned crew will remain attached to flights even if you change an aircraft registration, provided it is the same aircraft type.
A field Legend is where you should add a full duty name. You can also select a colour for the new duty to appear in the duty roster.
The 'Clock In&Out enabled functionality allows deciding for which duty the Crew App push notification should be sent.
This functionality sends the reminder type of push notifications to the Crew, considering the 'Clock In&Out enabled checkbox is ticked.
This functionality is available on the 'Duty' type of duties only.
The reminder push notification is sent approximately 10 minutes before the duty begins and only once
After the notification was sent, the 'Clock In/Clock Out' section is available on the duty in the Crew App, allowing the crew to report for duty.
Some OM-A-7 regulations define different FDP and Duty period calculations when it comes to different types of Standby duties.
When you define Standby duty you need to select type 'Duty' and mark a checbox 'AOC', then select a standby type:
Here you can insert the number of annual days off limit (which shows when you hover the mouse over columns 'Days off' & 'Days on') and an additional days off which are displayed in the roster in green.
In this section you can create account definitions used for Duty Trading functionality.
In order to create a new definition, simply click on the 'NEW DEFINITION' button.
In the 'Create account definition' pop-up window it is possible to insert:
The section allows you to create Work Plans for your crew members. Work Plan constitutes a standard pattern, which can be later used in Crew Calendar, to create a crew roster for a specified time period.
While adding duties for a specified time period using the Work Plan in Crew Calendar, the period will be filled with a repeatable pattern defined in the Work Plan. Duties will be inserted in order selected in the Work Plan.
The Work Plan editing window contains the following details:
Creating a Work Plan is explained in the Adding duties based on Work Plans section.