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leon:duties [2019/04/15 12:38] bartek |
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+ | ====== Crew Duties ====== | ||
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+ | [{{ : | ||
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+ | To schedule **crew duties** for any period of time go to Crew > Crew Duties screen. Once the [[leon: | ||
+ | |||
+ | |||
+ | In the filter you can choose on which aircraft you want to add duties to - you may select all or a particular aircraft. There is also an option of filtering the duties by function type. You can view it by: cockpit only, cabin only or both functions at the same time. By ticking a box **Hide non-acft duties** you can hide displaying of duties specified as: off or training.. Box **Disp. full duty inf.** will bring up information about the aircraft registration number and the function in the assigned duty field, i.e. D-LEON, CPT. | ||
+ | |||
+ | The option **Person code** (found in the filter) is very useful. You can input 1 or more crew codes (separated by a space) and only those crew members duties appear on the screen. | ||
+ | |||
+ | You can also filter your crew by **labels**. Labels can be defined in section [[leon: | ||
+ | |||
+ | Labels colours which appear in the roster (right below the crew name) correspond with colours defined in a section Phonebook > Labels. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | |||
+ | |||
+ | If there are any **notes** added within a Duty, a **Notepad** icon is displayed to indicate this fact. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | |||
+ | **Remove from planned activities** checkbox is useful when you add a new duty that is defined as **Exclude from planning**. Usually these are the duties with type **OFF**. Clicking this checkbox (marked in the screenshot) allows you to overwite existing duty with a new one. | ||
+ | |||
+ | **For example** if a pilot has a flight on this day but is unable to perform it, adding the **Exclude from planning** type of duty, and ticking **Remove from planned activities** checkbox, will remove this pilot from the flight. | ||
+ | |||
+ | {{: | ||
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+ | If a **duty has been changed** you can hover the mouse over a duty and the tooltip will show update history. | ||
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+ | |||
+ | |||
+ | There are also other **available options** to be turned on in the filter: | ||
+ | |||
+ | * **Hide non-acft duties** - all duties defined in a section Settings > Duties Setup not as 'On acft' will be hidden (i.e. V-vacation or OFF-day off). | ||
+ | |||
+ | {{: | ||
+ | |||
+ | * **Disp. full duty inf.** - aircraft registration and flight position are also displayed in the duty-square. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | |||
+ | < | ||
+ | |||
+ | ---- | ||
+ | |||
+ | ==== Duties in OPS ==== | ||
+ | |||
+ | Right below the list of your defined duties you can find an option to assign duties to appear in a section OPS: **Positioning** and **Simulator**. | ||
+ | |||
+ | |||
+ | In the roster, these duties appear as icons on white background (see screenshot below: positioning and simulator respectively). | ||
+ | |||
+ | {{: | ||
+ | |||
+ | It is possible to add more than 1 live duty on the same day. If it's the same duty - click an icon {{: | ||
+ | |||
+ | In OPS > Table view all above duties appear as below. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | All of these 3 live duties are included in FTL calculations and appear in FTL Sheet report. | ||
+ | |||
+ | ---- | ||
+ | |||
+ | ==== Assigning Crew to Flights ==== | ||
+ | |||
+ | [{{ : | ||
+ | |||
+ | Assigning Crew automatically to flights is possible by scheduling them in Crew Duties. If a duty, by definition, should be included in planning and assigned to an aircraft registration, | ||
+ | |||
+ | There are **2** following scenarios if changes are made to the Duty Roster: | ||
+ | |||
+ | - **Change of the registration but the same aircraft type** - crew will remain assigned to the flight with the new aircraft registration (see a screenshot on the right). | ||
+ | - **Change of the aircraft type** - crew currently assigned will be removed from the flight. If different crew have relevant duties scheduled and appropriate ratings, they will be assigned to the flight. | ||
+ | |||
+ | If there are **no duties** scheduled and the crew are already assigned to a flight, changing aircraft type will remove the crew from this flight. Changing the type of an aircraft back to the previously assigned one, will re-assign the same crew. | ||
+ | |||
+ | < | ||
+ | |||
+ | ------------- | ||
+ | ==== Crew days off ==== | ||
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+ | |||
+ | In order to properly calculate duties and off-duty days by the system, the roster should be fully filled in. If a crew member has day/days off - the space in the roster should not be left empty but rather “off duty” should be added into the chart. | ||
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+ | If you don't add days off to your crew in 'Crew Duties' | ||
+ | |||
+ | [{{ : | ||
+ | |||
+ | There are **3 rules** that can be implemented for the purpose of **days-off calculation**: | ||
+ | * **Rule 1 - default, where day off is one for which there are no flights, with appropriate number of free nights** | ||
+ | * **Rule 2 - day off is one for which there are no flights (Rule 1) and no duties defined in the roster** | ||
+ | * **Rule 3 - day off is one for which there are no flights (Rule 1) and that day is marked as off in the roster** | ||
+ | |||
+ | These options will influence the way days-off are showing on FTL Sheet and Crew Duties screen. | ||
+ | |||
+ | **In orded to choose any other rule but Rule 1, you should contact Leon Software Support.** | ||
+ | |||
+ | |||
+ | |||
+ | In the roster there are also 2 columns: **Days Off** and **Days On**. | ||
+ | |||
+ | Columns ' | ||
+ | |||
+ | To view number of all the days off & on, first you need to specify the start date in the filter field: **Count cumulative duty from**. | ||
+ | |||
+ | By hovering the mouse over the number of either 'Days off' or 'Days on', you will get the precise information as to what types of duties made the total number in these two coulmns. | ||
+ | |||
+ | ---- | ||
+ | |||
+ | ===== Draft ===== | ||
+ | [{{ : | ||
+ | |||
+ | In the section Crew > Duties, apart from assigning duties in the live mode, you can now **plan** duties for your crew before publishing it. If a ' | ||
+ | |||
+ | In the filter you can find the drop-down selection where you will see following options: | ||
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+ | * **Actual** - actual view for duties already published. | ||
+ | * **Drafts** - if any drafts have been created, they will show underneath in chronological order. | ||
+ | * **New Draft** - Creating New Daft. | ||
+ | |||
+ | To switch between **Actual**, **Draft**, or to create **New Draft** you have to choose relevant option and click **Show** button. | ||
+ | Switching between the modes **does not** mean that all duties assigned before will disappear. They will remain untouched. | ||
+ | Below you can see examples of using **Drafts** feature. | ||
+ | |||
+ | * **1** - **Creating New Draft** | ||
+ | |||
+ | To create **new planned roster** you need to choose **New Draft** option in the filter and press ' | ||
+ | |||
+ | {{: | ||
+ | |||
+ | When adding duties within the Draft on previously unassigned days, everything looks the same as if adding duties in the actual mode. The only difference is that in the top-left corner of the square there is a **green flag**. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | If it happens that you have planned a new duty on the day where there was already either flight, positioning or office duty assigned, when you hover the mouse over the square, the pop-up window will appear with the information (see examples below): | ||
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+ | {{: | ||
+ | |||
+ | * **2** - **Replacing actual duties with the new planned ones** | ||
+ | |||
+ | If you want to **replace** the actual duty with the new one within the Draft, firstly you need to **select a Draft** in the filter and click on ' | ||
+ | Then click on the existing square/ | ||
+ | |||
+ | {{: | ||
+ | |||
+ | **It is also possible to delete duties from the Draft, which have been added in actual mode** - in the same way as normally (mark duties and click on the bottom duty-type). | ||
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+ | [{{ : | ||
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+ | * **3** - **Publishing or rejecting changes in crew duties table** | ||
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+ | If you have finished planning duties you can save it by clicking the icon ' | ||
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+ | You can also input the note in **' | ||
+ | |||
+ | If you click OK, then on top of the screen Leon will show the progress bar. The status of the publishing is being refreshed automatically. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | The lenght of the **publishing process** depends on the number of new duties assigned or changes made in the roster. | ||
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+ | **When you start publishing duties, this particular Draft becomes un-editable and greyed-out in the filter. You can still switch to a different Draft as well as Actual mode and edit it**. | ||
+ | |||
+ | Once it's done, Leon will switch to the actual mode and the **message will be sent out** - the ' | ||
+ | |||
+ | If you decide to **reject** the publication of planned duties you can click **Reject** button. A pop-up window will display. This is very similar pop-up to the one when you publish duties with ' | ||
+ | |||
+ | * **4** - **Deleting Draft** | ||
+ | |||
+ | You can delete any draft. Simply choose the ' | ||
+ | |||
+ | |||
+ | |||
+ | ---- | ||
+ | |||
+ | |||
+ | |||
+ | |||
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+ | ===== Notification emails after changes in the roster ===== | ||
+ | |||
+ | [{{ : | ||
+ | |||
+ | This option can be **particularly helpful** when OPS department makes lots of changes in Crew > Duties section and it is desired that crew members are **informed about any change in their roster** by email. When this function is activated Leon sends emails to people concerned about all new and changed duties. | ||
+ | |||
+ | The option is **enabled** to all crew members by default. When you go to tab ' | ||
+ | |||
+ | < | ||
+ | |||
+ | ==== Actual mode email notifications ==== | ||
+ | |||
+ | * **New duty** | ||
+ | |||
+ | A brand new duty/duties assigned to a crew member appears in bold as defined in Duties Setup page, either with extra details, like: From, To, Airport (for ' | ||
+ | |||
+ | [{{: | ||
+ | <span style=" | ||
+ | </ | ||
+ | <span style=" | ||
+ | </ | ||
+ | <span style=" | ||
+ | </ | ||
+ | <span style=" | ||
+ | </ | ||
+ | [{{: | ||
+ | <span style=" | ||
+ | </ | ||
+ | |||
+ | ---- | ||
+ | |||
+ | * **Changing duty** | ||
+ | |||
+ | If you want to **replace an existing duty with a new one** in the actual mode, in the notification email that change is displayed in the format: | ||
+ | |||
+ | * Duty type ' | ||
+ | * Duty type ' | ||
+ | |||
+ | |||
+ | {{: | ||
+ | |||
+ | ---- | ||
+ | |||
+ | ==== Draft email notifications ==== | ||
+ | |||
+ | |||
+ | |||
+ | Sending roster changes emails to recipients whilst making changes within a **Draft** works in a slightly different way. **The notification email is being sent out once the plan is published**. In other words - you can make as many changes as you wish and when the publishing of the Draft is finished, then Leon sends out emails with all changes included to particular crew members (see example below). | ||
+ | |||
+ | {{: | ||
+ | |||
+ | |||
+ | ---- | ||
+ | |||
+ | ===== Published roster end date line ===== | ||
+ | |||
+ | [{{ : | ||
+ | |||
+ | When you plan crew roster in a **plan mode**, apart from selecting to whom plan should be published, you can also select start & end date. | ||
+ | |||
+ | Once it's published and you're back to **actual mode** you can define the end date of the published roster by using a link **Roster effective date** which you can find right below the month (top-left corner). | ||
+ | |||
+ | If it's not set it shows as ' | ||
+ | |||
+ | If you have any planned duties (but not published yet), Leon shows them right behind the line in the ' | ||
+ | |||
+ | You can always change that date - Leon shows the link as ' | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | ---- | ||
+ | |||
+ | ===== Copying duties ===== | ||
+ | |||
+ | You can copy existing duties to the same crew member or to other members. It is also possible to add the same duty for one day to all crew members. Below you can find an explanation how this feature works. | ||
+ | |||
+ | < | ||
+ | |||
+ | ==== Copying duties for the same crew member ==== | ||
+ | |||
+ | * mark the existing duty (for as many days as necessary) and click ' | ||
+ | |||
+ | {{: | ||
+ | |||
+ | * click number of days (squares) for which the duty should get copied and click ' | ||
+ | |||
+ | {{: | ||
+ | |||
+ | * copied duty will appear for as many days as marked | ||
+ | |||
+ | {{: | ||
+ | |||
+ | Copying i.e. 4 days of the existing duty **does not** mean you can't paste it for more than 4 days - you can mark as many days as you want and Leon will copy it accordingly. | ||
+ | |||
+ | ---- | ||
+ | ==== Copying duties for a different crew member ==== | ||
+ | |||
+ | Similar steps should be taken when it comes to copying duties from one crew to another. | ||
+ | |||
+ | * mark existing duty/duties and copy them | ||
+ | |||
+ | {{: | ||
+ | |||
+ | * select days for which copied duty should get assigned | ||
+ | |||
+ | {{: | ||
+ | |||
+ | * copied duties now appear in the roster | ||
+ | |||
+ | {{: | ||
+ | |||
+ | ---- | ||
+ | ==== Copying the same duty for all crew members ==== | ||
+ | |||
+ | |||
+ | |||
+ | * select a day, click on the {{: | ||
+ | |||
+ | {{: | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | < | ||
+ | |||
+ | ---- | ||
+ | |||
+ | ==== Copying duties within the ' | ||
+ | |||
+ | Copying duties within the ' | ||
+ | |||
+ | * In the filter switch to the ' | ||
+ | |||
+ | {{: | ||
+ | |||
+ | * Pasted duties show as planned, despite the fact some of them are already confirmed (published) for a particular crew member. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | < | ||
+ | |||
+ | **Copying duties 'On aircraft' | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | ---- | ||
+ | |||
+ | ===== Duty requests ===== | ||
+ | |||
+ | [{{ : | ||
+ | |||
+ | [{{ : | ||
+ | |||
+ | It is also possible for the crew members to add duty requests to the duty roster (if the right privileges have been defined in the section . | ||
+ | |||
+ | Duty requests are displayed in red brackets, i.e. {{: | ||
+ | |||
+ | Crew can also make requests on days where duties have already been assigned. For example, a pilot has been assigned 4 days of training, but wants to have holiday on those days - the pilot can mark days of training in the roster and make a request. In such a case already added duties codes remain black, but are in red brackets. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | Crew planner see also the above duties - when hovering the mouse over, Leon shows details of the request as well as details of the existing duty. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | Approving a request in the above example works in the same way as described at the beginning of this chapter. | ||
+ | |||
+ | Crew members can also delete requests from duty roster - either one by one, by clicking on the appropriate duty-icon below ' | ||
+ | |||
+ | As a **crew planner** you can delete crew duty requests in the same way. | ||
+ | |||
+ | |||