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leon:duties [2017/05/16 12:16]
rafal [Assigning Crew to Flights]
leon:duties [2020/03/30 08:00] (current)
rafal [Roster for Ground OPS]
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-====== Duties ======+====== Crew Duties ======
  
-Plannig **duty roster** for crew is one of the most essential elements in managing flights. Leon allows you to plan crew duties according to **your own created duty-types**. The Crew Duties screen will give you clear insight as to proportion of who has been scheduled too many or too few duties. 
  
  
-===== Duty Roster ===== 
  
 [{{ :leon:crew-duties:crew duty roster.png?200|Crew roster - planned duties along with flights, positionings and office works}}] [{{ :leon:crew-duties:crew duty roster.png?200|Crew roster - planned duties along with flights, positionings and office works}}]
  
-To schedule **crew duties** for any period of time go to Crew > Crew Duties screen. Once the [[leon:duties-setup| Duty definition]] has been set, you can start assigning duties. +To schedule **crew duties** for any period of time go to Crew > Crew Duties screen. Once the [[leon:duties-setup| Duty definition]] has been set, you can start assigning duties. Duties can be added **only to crew with homebase** added in crew profile. 
  
 In the filter you can choose on which aircraft you want to add duties to - you may select all or a particular aircraft. There is also an option of filtering the duties by function type. You can view it by: cockpit only, cabin only or both functions at the same time. By ticking a box **Hide non-acft duties** you can hide displaying of duties specified as: off or training.. Box **Disp. full duty inf.** will bring up information about the aircraft registration number and the function in the assigned duty field, i.e. D-LEON, CPT. In the filter you can choose on which aircraft you want to add duties to - you may select all or a particular aircraft. There is also an option of filtering the duties by function type. You can view it by: cockpit only, cabin only or both functions at the same time. By ticking a box **Hide non-acft duties** you can hide displaying of duties specified as: off or training.. Box **Disp. full duty inf.** will bring up information about the aircraft registration number and the function in the assigned duty field, i.e. D-LEON, CPT.
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 There are also other **available options** to be turned on in the filter: There are also other **available options** to be turned on in the filter:
  
-  * **Hide non-acft duties** - all duties defined in 'CDR Definition' not as 'On acft' will be hidden (i.e. V-vacation or OFF-day off).+  * **Hide non-acft duties** - all duties defined in a section Settings > Duties Setup not as 'On acft' will be hidden (i.e. V-vacation or OFF-day off).
  
 {{:leon:crew-duties:hidden non-acft.png|}} {{:leon:crew-duties:hidden non-acft.png|}}
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 {{:leon:crew-duties:full duty info.png|}} {{:leon:crew-duties:full duty info.png|}}
  
-  * **Show computer icon** - the icon appears on all duties defined in Settings > Duties Setup as: Office, Training or Standby. 
  
-{{:leon:crew-duties:comp icon.png|}}+<box>**Crew roster is a calendar plan of duties. By adding a duty D (on the aircraft) it does not mean that a flight will appear in the flights list. And vice-versa - scheduling a flight does not add a duty D into the roster.**</box> 
 + 
 +---- 
 + 
 +==== Duties in OPS ==== 
 + 
 +Right below the list of your defined duties you can find an option to assign duties to appear in a section OPS: **Positioning** and **Simulator**. 
 + 
 + 
 +In the roster, these duties appear as icons on white background (see screenshot below: positioning and simulator respectively). 
 + 
 +{{:leon:crew-duties:Duty in schedule2.png?nolink|}} 
 + 
 +It is possible to add more than 1 live duty on the same day. If it's the same duty - click an icon {{:leon:icons:fleet-doc.png|}} after selecting duty. If it's a different live duty on the same day (i.e.Positioning and Simulator) simply click on the same day and select another duty - Leon will show both duty icons:  {{:leon:crew-duties:Sim Pos Icon.png?|}} 
 + 
 +In OPS > Table view all above duties appear as below. 
 + 
 +{{:leon:crew-duties:Duty in schedule1.png?nolink|}}
  
-<box>**Crew roster is a calendar plan of duties. By adding a duty D (on the aircraft) it does not mean that a flight will appear in the flights list. And vice-versa - scheduling a flight does not add a duty D into the roster. Only the duty 'Positioning' added into the roster exports it to the section SCHEDULE.**</box>+All of these 3 live duties are included in FTL calculations and appear in FTL Sheet report.
  
 ---- ----
 +
 ==== Assigning Crew to Flights ==== ==== Assigning Crew to Flights ====
  
 [{{ :leon:crew-duties:acft duty change.jpg?200|Change of an aircraft registration for assigned crew}}] [{{ :leon:crew-duties:acft duty change.jpg?200|Change of an aircraft registration for assigned crew}}]
  
-Assigning Crew automatically to flights is possible by scheduling them in Crew Duties. If a duty, by definition, should be included in planning and assigned to an aircraft (by type or registration), a crew will automatically be scheduled on a flight, as per duty.+Assigning Crew automatically to flights is possible by scheduling them in Crew Duties. If a duty, by definition, should be included in planning and assigned to an aircraft registration, a crew will automatically be scheduled on a flight, as per duty.
  
 There are **2** following scenarios if changes are made to the Duty Roster: There are **2** following scenarios if changes are made to the Duty Roster:
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 If there are **no duties** scheduled and the crew are already assigned to a flight, changing aircraft type will remove the crew from this flight. Changing the type of an aircraft back to the previously assigned one, will re-assign the same crew. If there are **no duties** scheduled and the crew are already assigned to a flight, changing aircraft type will remove the crew from this flight. Changing the type of an aircraft back to the previously assigned one, will re-assign the same crew.
  
-<box>**Changing an aircraft registration or type in a section Schedule does not result in changing duties (their types and colours) in a section Crew > Duties**</box>+<box>**Changing an aircraft registration or type in a section OPS does not result in changing duties (their types and colours) in a section Crew > Duties**</box>
  
 ------------- -------------
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 If you don't add days off to your crew in 'Crew Duties' roster, Leon will display a red bar {{:leon:icons:days off.png|}} 8,14(d) or 28(w) - this means that consecutive days off need to be filled out according to OM7 regulation. If you don't add days off to your crew in 'Crew Duties' roster, Leon will display a red bar {{:leon:icons:days off.png|}} 8,14(d) or 28(w) - this means that consecutive days off need to be filled out according to OM7 regulation.
  
-[{{ :leon:crew-duties:days on off.png?200|Cumulative number of duties}}]+[{{ :leon:crew-duties:days on off.png?200|Checking number of Days on/Days off within selected period of time}}]
  
 There are **3 rules** that can be implemented for the purpose of **days-off calculation**: There are **3 rules** that can be implemented for the purpose of **days-off calculation**:
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 In the roster there are also 2 columns: **Days Off** and **Days On**.  In the roster there are also 2 columns: **Days Off** and **Days On**. 
  
-Columns '**Days off**' and '**Days on**' can be a helpful feature in a proportional planning of crew, assigning fair amount of OFF/Duty accross all crew members. 'Days off' column displays all duties where type of duty has been specified as 'Off' in CDR Definition, i.e. 'Day off' or 'Leave', or days where no duty has been selected. Column 'Days on' shows all other duties.+Columns '**Days off**' and '**Days on**' can be a helpful feature in a proportional planning of crew. 'Days off' column displays all duties where type of duty has been specified as 'Off' in a section Settings > Duties Setup, i.e. 'Day off' or 'Leave', or days where no duty has been selected. Column 'Days on' shows all duties assigned in the roster as well as other activities such as: flights, positionings and office duties (added either in OPS section or in the roster - defined at the bottom of the duties list).
  
 To view number of all the days off & on, first you need to specify the start date in the filter field: **Count cumulative duty from**.  To view number of all the days off & on, first you need to specify the start date in the filter field: **Count cumulative duty from**. 
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 ---- ----
  
 +==== Roster for Ground OPS ====
 +
 +If you need to add duties to the roster also for your GROUND staff (office, maintenance, sales, etc...) you can do that by adding an aircraft **GROUND** to your fleet (one ground aircraft is free of charge).
 +
 +[{{ :leon:crew-duties:Ground duty.png?200|Example of Ground Duty Roster}}]
 +Follow below steps:
 +
 +  - Adding this aircraft should be done in the same way as it was done with all other tails - you just need to insert **GND** in a field 'Name' in an aircraft profile
 +  - Go to the section [[leon:aircraft-crew-positions|Aircraft Crew Positions]], select 'GND' aircraft in the filter located in the top-right corner and assign appropriate ratings in the tab **Ground**
 +  - Next step is to add [[leon:ratings|Ratings]] to OPS staff for previously chosen positions.
 +  - Crew with ratings on GND will appear in the [[leon:duties|Crew Duties]] roster, at the bottom of the screen. You can also filter by aircraft 'GND'
 +
 +If there is a need for additional duty definitions, you can create them in [[leon:duties-setup|Duties Setup]] section.
 +
 +
 +
 +
 +-----------
 ===== Draft ===== ===== Draft =====
 [{{ :leon:crew-duties:draft - show filter.png?200|Dropdown selection with Draft options}}] [{{ :leon:crew-duties:draft - show filter.png?200|Dropdown selection with Draft options}}]
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 **It is also possible to delete duties from the Draft, which have been added in actual mode** - in the same way as normally (mark duties and click on the bottom duty-type). **It is also possible to delete duties from the Draft, which have been added in actual mode** - in the same way as normally (mark duties and click on the bottom duty-type).
  
-[{{ :leon:crew-duties:draft - new publish.png?200|Publishing duties for crew in the Plan mode}}]+[{{ :leon:crew-duties:Publishin Draft with a Note.png?200|Publishing Draft for crew}}]
  
   * **3** - **Publishing or rejecting changes in crew duties table**   * **3** - **Publishing or rejecting changes in crew duties table**
  
-If you have finished planning duties you can save it by clicking the icon '**publish**'. Leon will show a pop-up window, where you can select a **date range** - a month for which the publication should take place or all months for which duties have been planned, and **crew** for whom the duties should be published.+If you have finished planning duties you can save it by clicking the icon '**Publish**'. Leon will show a pop-up window, where you can select a **date range** - a month for which the publication should take place or all months for which duties have been planned, and **crew** for whom the duties should be published
 + 
 +You can also input the note in **'Additional publish notes'** section. This note will be included in the email sent to all the Crew that the Draft is published for.
  
 If you click OK, then on top of the screen Leon will show the progress bar. The status of the publishing is being refreshed automatically. If you click OK, then on top of the screen Leon will show the progress bar. The status of the publishing is being refreshed automatically.
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 The option is **enabled** to all crew members by default. When you go to tab '**User settings** in the profile page of each Leon user, you can find a checkbox automatically ticked. By unticking it you can **disable** sending roster changes emails. The option is **enabled** to all crew members by default. When you go to tab '**User settings** in the profile page of each Leon user, you can find a checkbox automatically ticked. By unticking it you can **disable** sending roster changes emails.
 +
 +<box>Notes added to the duty are also included in the roster change email notification.</box>
  
 ==== Actual mode email notifications ==== ==== Actual mode email notifications ====
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 You can copy existing duties to the same crew member or to other members. It is also possible to add the same duty for one day to all crew members. Below you can find an explanation how this feature works. You can copy existing duties to the same crew member or to other members. It is also possible to add the same duty for one day to all crew members. Below you can find an explanation how this feature works.
  
-<box>Copying duties is possible in both: **Actual** mode and in the **Draft**. It is **not possible** to copy duties between 2 different Drafts or between Draft and Actual mode.</box>+<box>Copying duties is possible in both: **Actual** mode and in the **Draft**. It is **not possible** to copy duties between 2 different Drafts or between Draft and Actual mode. Once a duty or set of duties are pasted, Leon will automatically send a Notification email to the person with new duties.</box>
  
 ==== Copying duties for the same crew member ==== ==== Copying duties for the same crew member ====
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 ===== Duty requests ===== ===== Duty requests =====
  
-[{{ :leon:crew-duties:accepting request.jpg?120|Accepting crew duty request}}]+It is possible for the crew members to **request** duty from the **Leon mobile app**.
  
-[{{ :leon:crew-duties:rejecting request.jpg?120|Rejecting crew duty request}}]+**Adding requests in mobile app**
  
-It is also possible for the crew members to add duty requests to the duty roster (if the right privileges have been defined in the section .+[{{ :mobile:new-app:adding requests1.jpg?100|Adding new request}}] 
 +[{{ :mobile:new-app:List of requests.png?100|The list of requests}}] 
 + 
 +In order to **request** a duty, select the menu "Requests" and use the icon {{:mobile:new-app:plus.jpg?30|}}  
 + 
 +Select a start date, end date, and the duty, ie.: day off/holiday/training.  
 + 
 +The list consists of all duties defined by the operator in Settings > Duties Setup. It is also possible to enter a note, ie.: with the reason for the request. This note will be viewed along with the request by the person planning duties.  
 + 
 + 
 +In order to **delete** the request, go back to the list of requests, select the one you would like to delete and use the option "Delete" and confirm.  
 + 
 +Once the duty is requested, the person/dept responsible for planning duties will see the request in the roster - the requested duty will appear in brackets {{:leon:icons:duty-request.png|}} - if the request is approved, will be able to remove the request and assign the requested duty instead. In such case, the request will be removed from the list of requests in the Mobile App and replaced with the actual duty in the Mobile App calendar.  
 + 
 +---- 
 + 
 +**CREW PANEL** 
 + 
 +Requests of duties made by crew in Leon mobile apap are displayed in Crew Panel this way: {{:leon:crew-panel:Duty requests.png|}} 
 + 
 +Right-click with the mouse to either accept the request, to decline it, or to check history of changes. 
 + 
 +{{:leon:crew-panel:accepting requests.png|}} 
 + 
 +---- 
 + 
 +**CREW DUTIES**
  
 Duty requests are displayed in red brackets, i.e. {{:leon:icons:duty-request.png?|}} and can be accepted by crew planner (mark requested duties and click on the same one in pop-up window, in 'Add/Edit'), or rejected (click on the duty-icon in 'Delete' part of the window). Duty requests are displayed in red brackets, i.e. {{:leon:icons:duty-request.png?|}} and can be accepted by crew planner (mark requested duties and click on the same one in pop-up window, in 'Add/Edit'), or rejected (click on the duty-icon in 'Delete' part of the window).
  
-Crew can also make requests on days where duties have already been assigned. For example, a pilot has been assigned 4 days of training, but wants to have holiday on those days - the pilot can mark days of training in the roster and make a request. In such a case already added duties codes remain black, but are in red brackets. 
  
 {{:leon:crew-duties:request for existing duty.jpg|}} {{:leon:crew-duties:request for existing duty.jpg|}}
  
-Crew planner see also the above duties - when hovering the mouse over, Leon shows details of the request as well as details of the existing duty.+When hovering the mouse over the request, Leon shows details of the request as well as details of the existing duty.
  
 {{:leon:crew-duties:request pop up.jpg|}} {{:leon:crew-duties:request pop up.jpg|}}
  
-Approving a request in the above example works in the same way as described at the beginning of this chapter. 
- 
-Crew members can also delete requests from duty roster - either one by one, by clicking on the appropriate duty-icon below 'Delete' in the pop-up window, or by marking more than one duty-type and clicking on the 'Requests' icon in the same pop-up window. 
  
-As a **crew planner** you can delete crew duty requests in the same way. 
  
  
  
leon/duties.1494937013.txt.gz · Last modified: 2017/05/16 12:16 by rafal