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leon:fees

FEES

Panel Fees allows defining Airport Fees and Aircraft Fees. It is possible to add multiple fees for both: airport & aircraft. You can also copy Airport & Aircraft fees by clicking the icon and when a pop-up window appears name new fees and save.

Aircraft Fees

Defining aircraft fees

To define fees to a particular aircraft click New Aircraft Fees icon and in the new page you will see on the left-hand side available items which can be selected and added into the Aircraft fees list. The order of selected fees can be changed by drag & dropping them and the same order will be used in the quote's edition page, where the list of aircraft fees appear.

With regards to the item 'Discount', the value inserted is as an amount in currency and has to be less than zero, e.g. -€15 for the discount of €15.

Once items are selected you can insert Price to each one of them. Choose the currency and name the pricing (it can be i.e. aircraft registration or client).

Once Airport Fees have been defined, you will be able to switch between them in Quote edition panel by using a button Recalculate.

The explanation for some of the fees are below:

  • Flight Hour Fee - fee for an hour of flight
  • Owner Block Hour Fee - fee calculated on a total block time of the trip including both Ferry and PAX flights
  • Owner Flight Hour Fee - fee calculated on the total flight time of the trip including both Ferry and PAX flights
  • Dangerous Goods Fee - fixed amount but can be amended manually within the quotation
  • Fuel Surcharge Fee - fixed amount but with '0' as a default number of items within the quotation. Number of items within quotation has to be amended manually
  • Medical Staff Fee - fixed amount but can be amended manually within the quotation. Number of items within quotation has to be amended manually
  • Additional Fee - additional percentage fee applied to the total amount before discount
  • Urgent Fee - applied manually per units
  • Urgent Fee 24h - fee applies when requested trip begins within 24h since generating the quote
  • Trip Startup fee - unit always set to 1 as it applies to single-quoted trip
  • Flying Days Fee - fee for the number of days within the trip, e.g. if the trip is spread across 7 days, but there are only 3 days of flying, this fee applies to those 3 days
  • Navigational Block Hour Fee - fee calculated on a total block time of the trip including both Ferry and PAX flights
  • Crew Block Hour Cost Fee - fee calculated on a total block time of the trip including both Ferry and PAX flights
  • 2nd pilot fee - number of units applied manually in the quote edit
  • Expenses Block Hour Fee - fee calculated on a total block time of the trip including both Ferry and PAX flights
  • Discount Ferry Flight - discount calculated on ferry flight time (Ferry flight time x discount price = discount amount)
  • PAX Fee - fee based on the sum of PAX on all the flights within the quote, e.g. if there are 2 flights with 3 PAX on each flight, the fee is calculated based on 6 PAX. This is not a fee based on unique PAX (i.e. PAX 'A' flying on 2 legs and calculated as 1) but a fee based on the total number of PAX
  • Extra PAX fee - based on departing PAX applied over the number of PAX indicated in the 'Apply above' field
  • Day Room Fee - fee calculated on the total ground time outside ICAO Home Base of the aircraft. Apply after hh:mmh allows indicating the number of hours after which the calculations should apply
  • Eurocontrol - fee calculation per flight hour
  • Take off extras aeroportuaires - number of units inserted manually in the quote edit
  • Take off extras agent - number of units inserted manually in the quote edit
  • Take off extras pilot - number of units inserted manually in the quote edit
  • Catering - fee applies to all PAX on the flight excluding fuel stops.

Additional elements within Catering fee are:

  • Min. block time - minimum block time to apply catering
  • 'Apply after [hh:mm] h' - this option allows selecting the number of ground time hours after which the catering fee should apply. If the time between the flights is less than this value, the flights are considered as one for the Catering purposes. If it is more, the Catering fee is calculated based on the number of PAX on each flight.

Catering fee calculation

The example presented in the screenshot shows that if the 'Catering' minimum block time is set to 1h (as per above) and required ground time is more than 2h, Leon will calculate this as follows:

  • the ground time between leg 2 (WAW-AMS) and leg 3 (AMS-RKE) is less than 2h, therefore, these 2 legs are calculated as 1 for catering purposes. Additionally, block time on leg 2 and 3 are over the minimum required (1h). This is giving 3 PAX in total (€300)
  • leg 4 is calculated as a separate leg. Block time on this flight is over 1h, therefore, another 3 PAX are calculated for the catering purposes (€300) giving the total of 6 in the whole trip (€600)

If there was only 1 leg with PAX within one request, Catering would be calculated based on the number of PAX on this leg.

Adding an extra leg with 2 PAX to our example with the ground time of more than 2h would add extra 2 PAX towards Catering fee calculation. The same would happen if the timeframe between each leg in our example was more than 2h. In this case, the Catering would be calculated based on 9PAX rather than 6.

  • 'Minimum day charge fee' - set fee for each day with less than a certain amount of block hours of flying selected in the threshold
  • 'Short sector fee' - fee charged per sector shorter than the distance selected in the threshold

EXAMPLES

EXAMPLE 1

Both fees are set up as per below:

The setup means that:

  • 'Minimum day charge fee' - daily block time shorter than 1h will be charged €200 or costs €100
  • 'Short sector fee' - a sector with a distance shorter than 800NM will be charged €200 or will cost €100
Calculations - Example 1

As you can see in the example in the screenshot, the 'Minimum day charge fee' equals €0 and 'Short sector fee' equals €600

The calculations are as follow:

'Minimum day charge fee'

The trip happens over 3 days.

3 days multiplied by 1h minimum block time gives us 3h.

The actual block time over 3 days is 11:20.

Because actual block time is longer than minimum block time, the Client is not being charged.

'Short sector fee'

Each of the flights within the trip is of a shorter distance than 800NM.

Since there are 6 sectors in total that meet the criteria, the Client is charged €600, as per below:

6 sectors x €100 cost = €600

EXAMPLE 2

Both fees are set up as per below:

The setup means that:

  • 'Minimum day charge fee' - daily block time shorter than 4h will be charged €200 or costs €100
  • 'Short sector fee' - a sector with a distance shorter than 600NM will be charged €200 or will cost €100
Calculations - Example 2

As you can see in the example in the screenshot, the 'Minimum day charge fee' equals €0 and 'Short sector fee' equals €600

The calculations are as follow:

'Minimum day charge fee'

The trip happens over 3 days.

3 days multiplied by 4h minimum block time gives us 12h.

The actual block time over 3 days is 11:20.

Because actual block time is shorter than the minimum block time calculated, the Client is charged €66.67 for the difference, as per below:

12:00 - 11:20 = 00:40

00:40 x €100 = €66.67

'Short sector fee'

Only 3 flights within the trip are of a shorter distance than 600NM.

Since there are 3 sectors in total that meet the criteria, the Client is charged €300, as per below:

3 sectors x €100 cost = €300


Automatic rounding of quotes prices can be set up if you click 3-dot filter (top-right corner of the page) and enter a value to which Leon should round up all quotes prices.


The Cost

It is important to see the Margin between trip-related revenues and the cost - this way the operator knows whether to increase fees, or cut cut the cost.

When creating an aircraft pricing in Leon, it is now possible to define the Cost for each fee of the aircraft.

In a section Sales > Fees, when creating aircraft fees (or editing existing fees), Leon shows a separate column Cost. Here you can insert a value of the cost. The currency of the cost is the same as the price's currency. Items with no cost added will show as

The margin of the quote in Leon sales panel

Once the cost values have been added, in the quote's edition page Leon will show a new column Margin with percenage values.

If the cost is lower than the price, Leon will show the margin value in green. If the cost is higher than the price, Leon will show it in red. Hover the mouse over the margin's value to view details. At the bottom of the page Leon will show a total margin value.


Airport Fees

Sales > Fees - the main view
Defining airport fees

Click button New Airport Fees and insert an airport ICAO code or airports group (i.e. EG* for England or EH* for Holland).

On the left-hand side choose which columns should appear for the particular airport: Airport PAX Fee, Catering Fee, Crew Hotel Fee, De-icing, Handling Basic Fee, Holiday, Night Landing, Parking/hourly, Saturday Landing, Sunday Landing, Total Landings.

Hover the mouse over the column's name to see the meaning.

You can either click on the particular item or drag & drop it inside the section 'Columns'above available items. Here you can always click X to remove the item from the airport fees list.

Once columns have been added you can define currency and fees per each column. Click + in the top-right corner to add fees for another airport.

Saved Airport pricing is displayed on the main screen - click it to amend it.

'Airport Fees' import

Option to import airport fees

It is possible to import aircraft fees from XLS/CSV file to airport fees section by following below steps:

  1. Go to Sales > Fees > Airport Fees
  2. Click on button located in the top-right corner
  3. In the 'Import airport fees' pop-up upload the file
  4. Press 'IMPORT' button
  5. Once the prices have imported, 'SAVE' the new Airport pricelist

IMPORTANT!

Columns Layout comparison

The columns names in the XLS/CSV file has to match the names of the columns in the 'Aircraft fees' section. Otherwise, the prices will not upload.

The selected airport price list will be completely overwritten with the imported data. Previously created data in this price list will not be available after the import.

'Airport Fees' export

It is also possible to export the 'Airpot Fees' to XLS/CSV file.

This option is available in the top-right corner.

Functionality is useful when a set of prices needs to be quickly updated. The export will allow updating it in XLS/CSV and re-importing the prices back to the pricelist

Airport fees calculations

Below you can find the information on calculations of some of the Airport fees:

  • Night landing fee - based on the number of landings at an airport between 2200 and 0600LT of the relevant airport
  • Catering Fee - the sum of the total number of PAX departing from each airport
  • Catering PAX fee - based on PAX departing from an airport. Calculated as the number of PAX departing multiplied by the value
  • Airport PAX Fee - fee for each PAX arriving at an airport calculated as a sum of unique PAX on arrival
  • Crew Hotel Fee - number of nights the aircraft spent outside its Home Base. A simplified calculation that assumes that the crew are based at the same home base as an aircraft
  • De-Icing - fee for De-icing. Default value is set to 0. Sales team insert the value within the quote
  • Handling Basic - based on number of landings at airports
  • Saturday - based on the number of landings on Saturday
  • Sunday - based on the number of landings on Sunday
  • Holiday - used for the number of landing during bank holidays. The default value is set to 0 as we're unable to indicate the bank holidays in different countries
  • Navigational fee - explained below
Example of 'Navigational fee' calculation

'Navigational fee' has been added to 'Airport fees.

It could be used to include the cost of Permits (overflight/landing), Slots etc.

It is calculated based on the number of departures and landings at an airport.

Example

In the screenshot on the right there is the following routing:

LTN-WAW-AMS-RKE-WAW-LTN

Considering that the 'Navigational fee' is set to €200 for each airport, the total will be calculated as per below:

  • LTN - 2 x €200
  • WAW - 4 x €200
  • AMS - 2 x €200
  • RKE - 2 x €200

leon/fees.txt · Last modified: 2021/03/12 08:32 by rafal