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leon:fleet-documents [2015/07/22 16:05]
rafal [Email notifications] |
leon:fleet-documents [2016/08/30 13:06] (current)
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| ====== Fleet documents ====== | ====== Fleet Documents ====== |
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| | [{{ :leon:admin-fleet-management:fleet docs general.png?200|Admin > Fleet Documents Settings - the main screen view}}] |
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| Each aircraft requires specific documents to be operated. Most of them are mandatory (Certificate of Registration, Certificate of Airworthiness, Air Operator Certificate), some are supplementary (Certificate of Maintenance Review, Certificate of Fitness of Flight). | Each aircraft requires specific documents to be operated. Most of them are mandatory (Certificate of Registration, Certificate of Airworthiness, Air Operator Certificate), some are supplementary (Certificate of Maintenance Review, Certificate of Fitness of Flight). |
| Leon allows you to add and manage all the documents required and also add scans of paper documents. | Leon allows you to add and manage all the documents required and also add scans of paper documents. |
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| ===== Fleet documents list ===== | ===== Documents definitions ===== |
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| [{{ :leon:admin-fleet-management:fleet-documents:customizing-fleet-docs-list.png?300|Customizing fleet documents list}}] | |
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| Before you add any aircraft document in Leon, you need to customize the list of all fleet documents you want to use. | [{{ :leon:admin-fleet-management:fleet-documents:customizing-fleet-docs-list.png?200|Customizing fleet documents list}}] |
| Go to Admin > Fleet > Fleet documents and under the icon 'Fleet Documents List' you will be able to add document name and document type. By clicking on the icon {{:leon:icons:fleet-doc.png?22|}} you can add another document. The window also allows you to change positions of documents, depending on their importance, by clicking green upward/downward arrows. Once the making of the list is finished, save changes. | |
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| Next step is adding documents to a particular aircraft, which can be done when clicking '**Documents by Aircraft**' icon. Choose the aircraft and in the window '**Edit aircraft Documents Set**' tick particular documents in column '__Use__' and '__Req__' (see screenshot below). | Before you add any aircraft document in Leon, you need to customise the list of all fleet documents you want to use. |
| To make it easier, when it comes to adding the same band of documents to all aircraft, you can copy documents from already set aircraft to the one that needs to have documents added. Go to unassigned aircraft, click 'Copy documents', choose the aircraft from which the import should be done and update. | Go to Admin > Fleet Documents Settings and under the icon **Documents definitions** you will be able to add document name and document type. By clicking on the icon {{:leon:icons:fleet-doc.png?26|}} you can add another document. The window also allows you to change positions of documents, depending on their importance, by clicking green upward/downward arrows. Once the making of the list is finished, save changes. |
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| {{:leon:admin-fleet-management:fleet-documents:docs by acft.png|}} | ===== Adding a new document to a particular tail ===== |
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| ===== Documents details ===== | [{{ :leon:admin-fleet-management:adding new docs to tail.png?300|Adding newly defined document to a particular tail}}] |
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| Now you are ready to add documents details and/or upload scans to Leon. Go to **Fleet**, edit chosen aircraft and click tab **Aircraft docs**. In the new window you will see the list of previously customized documents, to which you can add details. | Next step is adding documents to a particular aircraft, which can be done when clicking on aircraft registration. When a pop-up window **Edit aircraft Documents Set** shows up tick particular documents in column **Use** and **Req** (see screenshot on the right). |
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| [{{ :leon:admin-fleet-management:fleet-documents:adding acft docs details.png?300|Fleet documents expiry dates highlighting}}] | To make it easier, when it comes to adding the same band of documents to **all aircraft**, you can copy documents from already set up aircraft to the one that needs to have documents added. Go to unassigned aircraft, click **Copy documents**, choose the aircraft from which the import should be done and update. |
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| Especially important is the **expiry date** of documents. If a document has expired, on the page **Fleet Documents** Leon will mark it as the<html> | ---- |
| <span style="color:red;font-size:100%;">RED</span> | |
| </html> alert-belt and will place it on the top of the list. If a document is due to expire in __less__ than **30** days, Leon will mark it in <html> | |
| <span style="color:orange;font-size:100%;">ORANGE</span> | |
| </html>. Documents due to expire within __more__ than **30** days will be marked in BLACK. | |
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| <box>There are documents that do not get expired, such as for example 'Noise Certificate'. You can set the expiry date as 'Never' by inserting: XXX.</box> | ===== E-mail Notifications ===== |
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| ===== Email notifications ===== | It is a simple feature which allows you to define one or more persons who should be notified when aircraft document is going to be **expired**. |
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| [{{ :leon:admin-fleet-management:fleet-documents:email notifications.png?300|Email notifications}}] | In a field **Intervals** you can add number of days when emails should arrive (as many as necessary - after comma). |
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| To prevent unexpected grounding of the aircraft, you can set 'E-mail notifications', which will remind people in charge, that some documents should be renewed. You can choose who should receive such notifications and you can define the time intervals at which notifications should be sent before the specified document expires. | {{:leon:admin-fleet-management:email notif.png|}} |
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