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leon:flight-notifications [2016/09/05 09:20]
ksenia
leon:flight-notifications [2022/09/22 19:15] (current)
rafal [Grouping]
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 For example: you changed STD at 12:00 UTC, then STA at 12:08, ADEP at 12:15, ADES at 12:22 (ADES change was the last one - the notification email about these changes would be sent out at approximately 12:32 (10 minutes after the last change). For example: you changed STD at 12:00 UTC, then STA at 12:08, ADEP at 12:15, ADES at 12:22 (ADES change was the last one - the notification email about these changes would be sent out at approximately 12:32 (10 minutes after the last change).
 +
 +You can also enable the **Trigger** which delays sending out email notifications by the number of minutes inserted into fields: 
 +
 +  * **Schedule** - applies to schedule changes (ADEP, ADES, STD, STA, PAX, Flight status). For example if you want to set this time for one day (24h), please enter 1440 minutes. All flight details will be sent together with the schedule  but notification will be triggered only for schedule changes, pax number and flight status.
 +  * **Details** - notifications about further changes in flight details (all except flight schedule). The typical value here is something short - e.g. 45 minutes.
 +  * **Reminders** - define time intervals (in minutes) when Leon should send email reminders regarding scheduled flights.
 +
  
 ===== Notification Properties ===== ===== Notification Properties =====
  
-[{{ :leon:admin-notifications:notifications main screen.png?300|Notifications - the main screen}}] 
  
 As you can see in the screenshot there is a number of sections that influence the type of notification and the time when it was sent but also the content of such notification. Main areas of influence are explained below. As you can see in the screenshot there is a number of sections that influence the type of notification and the time when it was sent but also the content of such notification. Main areas of influence are explained below.
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 You can set a notification so that flights added to Leon are grouped. If a flight from the selected group is changed, the notification will include the schedule of all flights from this particular group (including unchanged flights). If more than one flight is changed, one notification will be sent containing information about the changed flights along with other flights from the same group. You can set a notification so that flights added to Leon are grouped. If a flight from the selected group is changed, the notification will include the schedule of all flights from this particular group (including unchanged flights). If more than one flight is changed, one notification will be sent containing information about the changed flights along with other flights from the same group.
 +
 +[{{ :leon:admin-notifications:notifications_-_update_mvt_separated.png?200|Notifications - defining sending emails regarding schedule changes, crew changes and more}}]
  
 There are **4** options in grouping: There are **4** options in grouping:
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 Both are separated trips for different clients. If changes are made to the 1st trip, in the notification email there will be also details of the 2nd trip (as it's on the same aircraft, on the same day). Both are separated trips for different clients. If changes are made to the 1st trip, in the notification email there will be also details of the 2nd trip (as it's on the same aircraft, on the same day).
 +
 +**Show Country Notes** will include country notes inserted in the 'Airport Directory' in the Notification. **Change** of the 'Country Note' in the 'Airport Directory' will not trigger new notification. 'Country Notes' will be presented at the bottom of the notification email and will be grouped by the country.
 +
 +**Only for airports** will send notifications only if the flight is scheduled to and from the airports inserted in this field. The airports need to be separated by commas. To receive notifications for all airports, leave this field blank.
 +
 +**Trip type** will send only for the type selected in the dropdown.
  
 ==== Format ==== ==== Format ====
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 {{:leon:admin-notifications:Change of date.png?nolink|}} {{:leon:admin-notifications:Change of date.png?nolink|}}
  
-==== Roster/Trip/Flight ====+==== Roster/Notes/Trip/Flight ====
  
-You can define what details of the roster, the trip or the flight you want to be included in the notification email. You can add various checkboxes (which represent Leon 3.0 checklist) in sections such as: +[{{ :leon:admin-notifications:notes email.jpg?200|Notes included in Flight Notification sent by Leon}}] 
 + 
 +You can define what details of the roster, the trip or the flight you want to be included in the notification email. You can add various checkboxes in sections such as: 
  
 tab **Roster**: Notify about schedule changes, Crew squad changes: cockpit, cabin, other (positions FM-Flight Mechanic, LC-Line Checker, PSN, PAD). tab **Roster**: Notify about schedule changes, Crew squad changes: cockpit, cabin, other (positions FM-Flight Mechanic, LC-Line Checker, PSN, PAD).
 +
 +tab **Notes**: mark which notes (Ops, Trip or Sales) inserted in Leon should be included in the notification.
  
 tab **Trip**: Contract (Invoice), Notes. tab **Trip**: Contract (Invoice), Notes.
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 tab **Flight**: The checklist items changes: Ops, Handling, Crew, Cargo, Pax, Customs, Notes. tab **Flight**: The checklist items changes: Ops, Handling, Crew, Cargo, Pax, Customs, Notes.
  
-==== Positionings ====+ 
 +<box>**Notifications for the Checklist items will be sent out ONLY for notes added in the item's note field - not the checklist item's STATUS.**</box> 
 +==== Positioning ====
  
 Leon will send a notification email if a positioning duty is added to Leon and the checkbox **Positioning** is ticked in 'Notification' screen (see below): Leon will send a notification email if a positioning duty is added to Leon and the checkbox **Positioning** is ticked in 'Notification' screen (see below):
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 **Schedule** **Schedule**
  
-Specify how many **minutes before scheduled departure time** you want to receive reminder email + notifications about further schedule changes (**ADEP**, **ADES**, **STD**, **STA**, **PAX**, **Flight status** - see screenshot below).+Specify how many **minutes before scheduled departure time** you want to receive notifications about further schedule changes (**ADEP**, **ADES**, **STD**, **STA**, **PAX**, **Flight status** - see screenshot below).
 For example, if you want to set trigger time for one day (24h), please enter 1440 minutes. For example, if you want to set trigger time for one day (24h), please enter 1440 minutes.
  
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 **Details** **Details**
  
-Specify how many minutes before scheduled departure time you want to receive reminder email + notifications about further changes in **flight details** (__all except flight schedule__). The typical value here is something short - e.g. 45 minutes (see example below).+Specify how many minutes before scheduled departure time you want to receive notifications about further changes in **flight details** (__all except flight schedule__). The typical value here is something short - e.g. 45 minutes (see example below).
  
 {{:leon:admin-notifications:Details change.png?nolink|}} {{:leon:admin-notifications:Details change.png?nolink|}}
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 ==== Include/Exclude Recipients ==== ==== Include/Exclude Recipients ====
  
-In the new version you can **include** and/or **exclude** recipients of the partucilar notification.+You can **include** and/or **exclude** recipients of the particular notification.
  
 Click on the <html> Click on the <html>
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 </html> icon and select a person from the list of Leon users at your company. Choose the icon <html> </html> icon and select a person from the list of Leon users at your company. Choose the icon <html>
 <span style="color:blue;font-size:100%;">exclude</span> <span style="color:blue;font-size:100%;">exclude</span>
-</html> if someone should not get notification emails.+</html> if this person should NOT receive notification emails.
  
-Once it's saved, you can see in the field 'People' names __included__ i.e.: {{:leon:admin-notifications:people included.png?nolink&100|}} or __excluded__: {{:leon:admin-notifications:people excluded..png?nolink&85|}}+Once it's saved, you can see in the field 'People' names __included__ i.e.: {{:leon:admin-notifications:people included.png?|}} or __excluded__: {{:leon:admin-notifications:people excluded..png?|}}
  
-Click {{:leon:admin-notifications:delete.png?nolink&22|}}  to remove names from this section.+Click {{:leon:admin-notifications:delete.png?|}}  to remove names from this section.
  
 ===== Managing notifications ===== ===== Managing notifications =====
  
 Every time you create a new notification, you can **set it up** in a different way. You can include __options__, __positionings__ or __office__ duties. You can include scheduled __maintenance__ and aircraft __movements__. You can select __crew__: cabin, cockpit or maintenance. You can add appropriate checkboxes related to '**Legs Info**' checklist. Every time you create a new notification, you can **set it up** in a different way. You can include __options__, __positionings__ or __office__ duties. You can include scheduled __maintenance__ and aircraft __movements__. You can select __crew__: cabin, cockpit or maintenance. You can add appropriate checkboxes related to '**Legs Info**' checklist.
 +
 +You can decide if you want the notification to show times in UTC, in LT or in both UTC & LT by using **Display times in** drop-down box.
  
 You can also select a '**Client**' and save a particular notification only for this particular client. You still need to add his email address in the field '**E-mail addresses**', if you want him to receive notification emails. You can also select a '**Client**' and save a particular notification only for this particular client. You still need to add his email address in the field '**E-mail addresses**', if you want him to receive notification emails.
  
-Each notification can be deactivated (simply click {{:leon:admin-notifications:deactivate.png?nolink&70|}} and save). You will be able to activate it back in the future, if necessary (click {{:leon:admin-notifications:activate.png?nolink&60|}} and save). Of course, you can completely {{:leon:admin-notifications:delete 2.png?nolink&60|}} any notification as well. +Each notification can be deactivated (simply click {{:leon:admin-notifications:deactivate.png?|}} and save). You will be able to activate it back in the future, if necessary (click {{:leon:admin-notifications:activate.png?|}} and save). Of course, you can completely {{:leon:admin-notifications:delete 2.png?|}} any notification as well. 
  
 Below you can find various **examples** of notifications, which can be sent out by Leon. Below you can find various **examples** of notifications, which can be sent out by Leon.
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 {{:leon:admin-notifications:example 3 option.png?nolink|}} {{:leon:admin-notifications:example 3 option.png?nolink|}}
  
-  * **Office duty** - either the flight status in 'Edit Flight' is set as 'Office' or a duty added in 'Crew Duties' table has a type defined as 'Office'.+  * **Office duty** - duty added in 'Crew Duties' table has a type defined as 'Office'.
  
 {{:leon:admin-notifications:example 6 office.png?nolink|}} {{:leon:admin-notifications:example 6 office.png?nolink|}}
leon/flight-notifications.1473067213.txt.gz · Last modified: 2016/09/05 09:20 by ksenia