This is a quick guide for Leon administrators (users with Admin group assigned). Below you can find described most important functions in Leon.
To log into Leon, type web-address as: operator ID.leon.aero (i.e. if your operator 3-letter code is 'ABC' type abc.leon.aero). We suggest using Chrome browser as it is mostly being used during the development process. Internet Explorer is supported, but not recommended due to compatibility issues.
If you have issues with logging in it can be either a wrong password or your browser's cache needs to be cleared.
If you have forgotten your password you can get it by following these steps:
The additional option is creating a ticket via Atlassian.net page, which will be sent to Leon Support Team.
On the left side of the logging in page you can also see current Leon releases (being displayed every 2 weeks), where you can find information and links to the latest Leon features & functionalities. All scheduled system maintenances and other important new can be found here as well.
To access your own profile you need to click on your name in top-right corner of the screen.
Once you have logged in for the first time it is highly recommended to change your password by pasting it to the 'old password' field and choosing a new one (and confirming it).
After clicking Update Leon will send you an email to the email address inserted into the field Work email in your profile. The email address will also be used by Leon to send email notifications regarding flight & crew changes, roster changes or crew endorsements expiration.
You can also define your own settings in a tab User settings such as: airport codes, UTC or LT, preferred flights view or home page.
This section allows you to configure options and settings that are global for all users. Here you can set up general appearance of the system in a way that some information is displayed as well as default content of some documents, etc… The whole section contains 5 tabs separated by the nature of their contents.
In this section you can define general settings such as: default fuel & weight units, default airport category, default currencies, Pax list type, bases and more.
Here you can define items such as: disabling permanent deleting of sectors in Flights List, alternate airports, using Empty Legs, default flight & trip type, crew list suggestion when ading a new trip, Journey Log items, OPS & Sales checklist items or custom delay codes.
In this page you can insert a default 'Cc' email address as well as a default email content for sending GAR email & pdf file. Here you can also choose the format of the file itself. Attached file can be sent either as PDF or XLS. The format can be switched to a different one before sending GAR in GAR window.
If you use quotes you can define here sending fully detailed quotes to Avinode (once you are integrated), simple quotes or not sending at all. You can also define here default email 'From', 'Cc' and 'Bcc', email subject & content for sales documents, such as: Flight Brief & Charter Contract. The same can be done in the panel EMAIL TEMPLATES.
In this section you can define Notify Crew functionality default email details (to use this option, go to OPS, right-click with the mouse over the flight, select TRIP or LEG and by clicking 'Notify Crew' link Leon will show a pop-up window for sending flight documents to crew). Below you can find some additional settings, i.e. defining default fuel cards to show on Crew Trip Sheet document.
The main FLEET page shows is split in 2 panels: FLEET - showing real tails, and VIRTUAL FLEET - showing virtual tails. You can filter the page by an aircraft type, aircraft status (all, active, not active, deleted) and whether you want to view ACMI or non-ACMI tails.
The aircraft edition section is divided into 4 tabs:
Right below mentioned 4 tabs Leon shows the status of the aircraft:
Before you add a new flight you need to define crew positions for a particular aircraft type.
Go to Settings > Aircraft Crew Positions, select an aircraft type in the filter and mark checkboxes (positions) you need for cockpit, cabin, maintenance or ground staff. Positions such as PSN or PAD are available in a tab Positonings.
If you mark a function in a column Use only - it will not be visible as default when adding a new flight. It will be available under a button + ADD POSITION in a tab FLIGHT (right-hand filter of the section OPS).
If you mark a function in a column Use and column Default - it will be visible straight away in a tab FLIGHT, when adding a new flight.
It is also possible to define aircraft crew positions in the aircraft profile. Check THIS LINK for more details.
Adding a new user to Leon can be done in 2 ways:
By clicking Open full edit link Leon shows a full user's profile. Here you can add additional details, such as: Place of birth, phone, or change permission group.
In a tab 'Personal Endorsements' you can edit crew Personal Endorsements (described in THIS LINK).
OPS is divided into 3 sections: TABLE, CALENDAR and TIMELINE. Each of them shows flights in a different way to meet your needs. In OPS you can add a new trip regardless section you work with.
Click button NEW TRIP to add 1 or more legs. Select an aircraft, flight number, date, STD, ADEP/ADES, STA. You can also add PAX number or leave trip as ferry. In a section CALENDAR you can also add a new trip by right-clicking the mouse over the square.
Buttons UTC, LT & Base Time allow to switch between times while adding a new trip.
Leon suggests STA if a particular aircraft speed details are added in fleet edition section, using GCD and/or average winds. STA suggestion can also be based on minimum 5 same historical routes.
You can also add a new positioning, new office or new reservation by clicking appropriate buttons placed next to NEW TRIP.
Sales can add a new trip from a Calendar section in 2 ways:
If the user hovers the mouse over CREW assigned crew will show up information such as:
In a tab TRIP sales can add a quotation number and its price, then print sales documents by right-clicking with the mouse on the selected flight.
SCHED is the functionality allowing you to build and manage the schedules. Functionality is designed with Airlines in mind. However, it still can be used by business and charter operators to build schedules if need be. Currently, the schedules can be created on the Virtual Aircraft only. The aircraft can be switched after the schedule is published.
In order to build a new schedule you need to perform the following steps:
Once the schedule is saved, the flights are displayed as blue squares - .
You can click on the flight and perform further actions, such as modifying the schedule or deleting it. You can select more than one flight by holding Shift/Ctrl buttons on the keyboard and clicking on the flights or by using option.
Clicking on will display the flight details in the bottom 'Status Bar'.
Option is there to publish the selected flights of the schedule.
It is possible to modify selected flights or a number of flights or modify pairings.
For more information regardint this feature, please check THIS link.
On the main page of the Requests/Quotes panel you can see the list of Quotes downloaded from Avinode as well as those created in Leon.
The main page of the RFQ - Request For Quote page is divided into 2 sections, which show all details in a transparent way:
Right below request details & quoting options you can find Trip details: Aircraft registration, Price, ADEP, ADES, TBA checkbox, Departure time LT, Arrival time LT, Block Time, Flight Time, PAX number and Ferry flight indication.
By clicking the + icon you can add a new leg into the existing trip - you can do it also in-between existing flights.
It is possible to change the Currency and Leon will recalculate the price in the new currency. The new currency will also apply to the quote's fees (catering, hotel, flight plan, etc…).
It is also possible to schedule a Fuel Stop.
You can also set up sending an Invoice from Leon's panel 'Requests/Quotes'. Before using this option you need to set up in Documents Manager a new template QUOTE INVOICE - you can set up multiple different templates and re-arrange them the way you want (using HTML & CSS). You can also use Leon default template pdf.
For more information about 'Requests/Quotes' panel please check THIS link.
Bookings is the Calendar-like section where it is possible to see all the aircraft tasks in one view. 'Bookings' allows viewing all the gaps (availability) in the aircraft schedule and helps the Sales Teams selling the flights.
It is possible to expand the height of the columns if need be. In the aircraft registration column hover the mouse over the line separating 2 differen aircraft. If you see icon, hold it and expand.
The 'Bookings' view is divided to filter section at the top and the calendar with the aircraft operations below the filter.
The top filter contains such elements as:
The indication of the operations within the 'Bookings' view is as follow:
It is possible to add the Reservation from this screen. To do so, click on 'ADD RESERVATION' button, fill in the data in the pop-up window and save the changes.
You can also edit the Flight/Option/Quotation as long as it was added from the 'Request/Quotes' section.
It is also possible to edit Maintenance/AOG Maintenance and Reservations. Clicking on Maintenance/AOG Maintenance will edit the particular Maintenance in MX > Scheduled Maintenance section. Clicking on 'Reservation' will edit this 'Reservation' in a pop-up window in the 'Bookings' screen.
In an User Edit screen you need to insert a few mandatory details, such as: Name, Surname, Code, Permission group, Login and Sex. All other details are optional.
You can also add passport details from this screen (1 or more) and attach a pdf scan.
Section Ratings allows to add appropriate aircraft positions to each new crew.
If you want to add a new passenger to database just click and a new pop-up window will show up where you should input details. Passenger's characteristic (his favourite dishes, drinks or dislikes) will appear on Trip Sheet document.
To add a new passport click a green icon and fill in fields with details. You can also add a scan of a passport and mark which one should be a Default passport.
If a new passenger should be assigned to a certain Company you can do it by typing a 1st letter of a company name.
If a passenger is under 2 years old he/she will appear in the tab PAX as (I). If between 2 and 12 years old - as (C). If you hover the mouse over PAX number in either OPS or Calendar section that information also appears.
If you need to add some extra information to an existing passenger that is already assigned to a flight you can do it by clicking on 'Edit in phonebook' link. This will redirect you to the Phonebook where the data can be filled in.
If you want to remove a passenger from the list just click X on the right.
If you wish to add a new person/company to the list, use one of the links: New person and New company. Both screens look very alike. There is a small difference in general information data (i.e. you can add SITA or AFTN address to company). All mandatory fields marked with the red asterisk need to be filled in. The other details are optional.
Both: a new person and a new company can be marked as client. Clients can be assigned to a particular trip when adding a new flight from a section OPS > CALENDAR. The same can be done when adding a new trip from SALES > Calendar (the old sales version).
When adding a New Company you can add the company contact / representative at the same time.
In the Phonebook you need to edit previously added Company (or add a new one). At the bottom click Show company contacts and add details: name, surname, email address & phone number.
In a section OPS > CALENDAR edit a trip and in the tab TRIP (right-hand filter) type first letter/letters of the client (company), select it from the drop-down box and then a new field Representative will show up. Click on this new field and Leon will show available names of people marked in the Phonebook as 'Representative' - select the name and Leon will show it on sales documents (Flight Brief and Charter Contract).
To delete a person/company from the phonebook, you need to go to Tab “Phonebook” and edit a name you wish to remove. At the bottom of edit profile screen you will see “Delete” button - press it and confirm to complete the process.
Sales can also add a new trip/quote from a section Sales > Calendar. This page allows quick identification where the fleet is on a particular day or within selected period of time.
To add a new trip either click on the blank field with airport code or click '' and choose one of two options: add trip or aircraft reservation. In this section there is no option to add crew, so Leon does not show FDP warning as long as the crew is added to the trip by OPS.
Apart from adding trip details you can also set up here sales checklist, takeoff & landing emails (for reports sent by Leon) and notes. You can also select handling agents, pax and add catering information.
Tab Quotation can be used if you work with quotes. More information regarding this topic can be found under THIS LINK.
Section 'Calendar' also shows scheduled maintenance (brown colour for MX, red for AOG) added by 'Ground' staff.
Go to a section Settings > Add-Ons to configure Leon integrations with the softwares as below (the list is not full):
Timeline view allows OPS department to quickly answer the question “what is happening with the fleet right now?”. It is particularly useful for flight-watching. If you either add Flight Watch times to Leon manually or use MVT emails import option - in Timeline you can check your fleet movement.
There are number of time-filtering options, such as: Calendar where you can choose the date, set to current date by default, TODAY button with which you can change the date forward (right arrow) or backward (left arrow), a checkbox 'Refresh automatically' - if this checkbox is ticked, the green line will refresh automatically. If it is unticked, manual refresh is needed, 'Time-range' view - here you can choose i.e.“6h” to see 6h worth of activities on one screen.
It is possible to add a long-term flight schedule to the system. It can be a week-long, month-long or even a few-months-long schedule. This is when you can use section Sales > Commercial Orders.
Before adding a new Commercial Order you will need to enter a Season to specify period of time within which the schedule should take place. Go to Sales > Seasons and click on Add new season icon. Enter the name of the new season (i.e. Summer 13, Winter 13, etc.) and define a period of time (how long should the season last).
By clicking New schedule icon, a new pop-up window will show up. A period of time for the new order will be copied from 'Season' definition but it can be changed. Select aircraft and the days of flights (i.e. 1, 3, 5 for Monday, Wednesday and Friday). After adding flight number you can optionally select 'Day SHT' (Day shift), which means shifting your order for selected number of days forward.
I.e. if you select +1 and the order is supposed to start from Monday (a box '1' is ticked), then the order will start from Tuesday. Selected STD/STA times and ADES/ADEP details will get automatically exported to the 'Flights List' page.
Manual changes in schedule to a sector initially generated through commercial order, breaks its link to that commercial order schedule. In other words - once you change anything in the schedule and then delete the commercial order - that flight will not get deleted along with all the other flights from that commercial oder.
The new Crew Panel has been implemented for fast, legible and intuitive reading & editing of the roster. It displays all the data you need for the perfect planning of duties for the crew. To add a duty mark a day, right-click with the mouse and select either ADD DUTY or QUICK ADD DUTY.
It is possible to add new Crew members or edit existing Crew members directly from the “Crew Panel”. It is also possible to assign crew to flights from this panel.
Leon also will suggest FTL calculations by highlighting the crew tile with the following colours:
Leon displays block times within the crew tile, the top figure being monthly block time and the bottom figure being the yearly block time.
Double-click on a flight will display Crew assigned to this particular sector along with the phone number & email address.
The colour-code in the flights-part of the Crew Panel are as follow:
It is also possible to assign Crew to Option flights. The colour-coding is a per below:
- option fully assigned
- ferry option fully assigned
- option partially assigned
- option without crew assigned
If you wish to assign the same crew to the next sector or series of sectors, it is possible to copy the crew by left clicking on the flight from which the crew should be copied. Then select Copy Crew or use shortcut C and select the next sector/sectors to which the crew should be copied and select Paste Crew or use shortcut V.
In order to copy crew to more than one sector it is necessary to hold Shift or Ctrl key while selecting the sectors to which the crew should be copied.
If the duty is requested by a Crewmember it will be presented as a duty with the red duty label:
To accept or reject the request Crew Planner has to either add this requested duty or override the duty. Crew members can only request the duties via their mobile applications - subject to the privileges provided.
To add a new Simulator duty from the Crew Panel - once it is already performed - select date range, crew member, right-click the mouse and select 'ADD SIMULATOR' option.
Once you have added crew to flights, added all duties, made all changes - Leon will mark it all (duties) with pink background indicating it is not visible to the crew and it needs to be published.
To be able to publish added duties you need to set up a drop-down 'Crew Panel' to Manual Publish, in General Settings section of Leon. Setting it up to Auto publish will make all added duties will be published to crew automatically.
After clicking 'Publish' you will see the progress bar and after a few seconds publication will be completed.
You can also use the old version of Leon crew duties panel.
Leon allows you to plan crew duties according to your own created duty-types. By going to a section Settings > Duties Setup (tab Definition) you can define duty types, name them, select a colour to appear in the roster and assign them to your crew.
Tab Functions should contain all aircraft on which duties are being performed. By clicking 'Add/Edit' duty function you can specify which crew ratings should appear in the crew-duties table.
Duties roster can be planned in 2 available modes:
In both modes you can copy already added duties to other crew members. You can view days off assignement violation (once it's turned on in the filter).
In this section you can also monitor crew currency(read more about this topic HERE).
A section where you can also add crew duties (the same defined in Definition) is Crew Activities.
Tracking crew Endorsements in Leon is a very helpful function. You can store scanned documents: licences, medicals, visas, etc. You can also specify which documents are required to be valid for dispatch (if invalid, Leon will show a warning when saving a new flight). You can designate a person/persons responsible for managing endorsements - they will be notified about upcoming endorsements expiration. Your crew can be notified about it as well.
First step is defining an Endorsements List (section Settings > Crew Endorsements), where you add name, type, decide what aircraft type it should apply to , what crew positions it applies and validity date. A tab Mailing Rules allows sending automatic email notifications about endorsements expiry date to selected people (Managers or OPS) as well as to endorsements owner (a particular crew member) according to defined time intervals.
You can also add Endorsements for Airpots (section Crew > Endorsements for airports): airport brief, practical training & online training.
Section MX > Scheduled Maintenance can help you schedule aircraft maintenance, which will be visible to OPS department in Calendar screen. It is also possible to set CAM limits so that Sales department can view available number of flight hours before scheduled maintenance.
If you want to add a new maintenance, click on the icon 'Add new scheduled maintenance' to get a new window which needs to be filled in with mandatory details: aircraft type, registration number, airport (where the maintenance will take place), start date & time, end date & time.
Added scheduled maintenance dates are visible in the 'Calendar' screen (not visible in 'Flights List') as brown squares. If maintenance is not confirmed (option) squares are stripy-brown. Maintenance defined as AOG appears in red colour.
You can also add HIL (Hold Items List) to Leon - this topic is described in more details HERE.
Report Wizard has been created to replace in the future Custom Flights List report. The main aim was to allow quick & easy creating & storing various type of reports in one page (crew flight times, aircraft block hours, fuel usage, PAX data, etc….).
Each created and saved report can be edited and re-arranged in many ways. Leon users can decide what columns should get displayed in the report and in what order, they can choose period of time for each report and name each report the way they want.
Each Leon user who has the access to the Wizard Report is now able to create and save a report to which no other user will have access.
Selection of different Scopes when creating a new report allows generating reports showing all kinds of data: Flights, Positionings, Flights Aggregated Statistics, Trips, FTLs, Invoices or Quotes.
It is possible to generate a long-period reports in Wizard, for more than 90 days. When generating a new report or editing already saved report in Wizard for a period of more than 90 days, Leon will show Time range too long warning, however, you will still be able to generate the report.
In the top-right corner of the report screen, under the sharing icon: a URL link can be generated. By Clicking and entering the short name of the report, Leon will generate a link, which when inserted into the web address belt of the browser, will download the csv file with the content of the report.
The functionality is mainly aimed at Customers who wish to export data from Leon to various BI systems including Google Data Studio and Qlik.
In Leon there are tens of reports which can be obtained in a section Reports. The section is divided into a few sub-sections. The most useful reports are: