This is an old revision of the document!
On the main page of the Requests/Quotes panel you can see the list of Quotes downloaded from Avinode as well as those created in Leon.
Quotes unread/unedited are displayed in bold to all users until it is read/edited by the particular user of the operator.
When a new quote is added, Leon shows a message - click it and the new quote will appear on the screen.
The main page displays a several columns:
In the top-right corner there is a icon including filtering options:
Use 2 available fields on top of the page to filter the list of quotes:
By clicking any part of the quote Leon gets displayed the quote edition page.
The main page of the RFQ - Request For Quote page is divided into 2 sections, which show all details in a transparent way:
Top-left part of the page shows details, such as:
In this section, you can find available options for the quote status change. Changing statuses are correlated with actions, among which are: sending emails, documents, etc…
Independent from the status change actions you can always print sales document or send it via email using options:
Right below request details & quoting options you can find Trip details: Aircraft registration, Price, ADEP, ADES, TBA checkbox, Departure time LT, Arrival time LT, Block Time, Flight Time, PAX number and Ferry flight indication.
By clicking the + icon you can add a new leg into the existing trip - you can do it also in-between existing flights.
It is possible to change the Currency and Leon will recalculate the price in the new currency. The new currency will also apply to the quote's fees (catering, hotel, flight plan, etc…).
It is also possible to schedule a Fuel Stop. More information in the subsection below.
In the top-right corner of the itinerary there is a icon where you can:
You can also remove the leg from the itinerary by clicking on icon. Leon will display the validator where you can perform the relevant action.
By clicking on the TBA checkbox Leon will allow you to save the quote/trip without specifying Arrival and Departure times. Such a trip will be displayed in the 'CALENDAR' tab as an “All day” operation (just underneath the date).
Below trip details you can find 3 options to:
If there are any issues with the quotation itinerary, Leon will display a warning icon in the last column of the itinerary - .
If you click on this icon Leon will display Feasibility check information window which provides specific warning details as presented in the screenshot - all warnings, cautions and notices enabled in Leon, plus the information if on the day of the quote (departure day) no minimum crew (defined in the aircraft profile for cockpit & cabin) have been assigned with the Duty on the aircraft (registration or type - depending on Duties Setup configuration). Also, a caution FTL close to limit for Cockpit/Cabin crew member: warning FDP length exceeded will show up if defined in FTL Settings (by Leon Support Team) FDP threshold has been exceeded.
It is possible to add a Fuel stop to a flight in the itinerary section by clicking on a 'Fuel stop' icon.
Fuel stop is indicated by the following icons:
To add a Fuel stop you have to:
Before using this option you need to set up in Documents Manager a new template QUOTE INVOICE - you can set up multiple different templates and re-arrange them the way you want (using HTML & CSS). You can also use Leon default template pdf.
You can also configure EMAIL TEMPLATES for the Invoice in a section Settings > Email Templates - click ADD TEMPLATE, select Quote Invoice and set it up. You can define as many email templates for as necessary.
Once it's all set up, edit the Quote that has already been BOOKED, click button INVOICE and Leon will show a pop-up window where you can select an appropriate Email and Invoice template. Then Invoice details & items should be defined with their Net price and VAT. Below the items list Leon will show Total price.
Click DOWNLOAD icon to preview the template before sending it out.
If the quote is created for more than one aircraft, Invoice pop-up will allow to switch between tails and define Invoice items accordingly.
In case you wish to upload your own template and send it to the client without creating it in Documents Manager, you can use 'Upload files' button in a tab 'EMAIL' of the Invoice pop-up window.
TAX
When generating an invoice for the quote where tax (UK, German or Italian) was included into overall invoice amount, Leon will show the 'Flight fee' excluded tax and when adding VAT, it will apply to the flight fee only.
There are 2 ways of creating price valuation: manual entering price for an entire quote and using a detailed price list for an aircraft and airports.
You can manually enter the Price in the field next to Aircraft. This field is only editable when the detailed price list is not added.
Be advised that when the quote is imported from Avinode and an aircraft is configured in a section FEES, detailed price list shows automatically and an original Avinode price is always displayed next to it and can not be changed.
Once you have added Request & Itinerary details and selected the aircraft, click button and Leon will show a new section Quote below with Aircraft Fees & Airport Fees (previously defined in the section Fees).
In this section you can manage the price list:
Each item is editable, which means you can change its name (for edited flight only - default name remains the same) and/or its price.
When you click on the arrow next to the price, Leon will show both airports. The default fee will show for ADEP only but you can still add fees to ADES manually. Another option is adding new fee available in the drop-down box below the items. When changing fees manually, Leon shows Total price simultaneously changed at the same time. Hover the mouse over the Total price amount to see the price per hour of the flight.
If it comes to Aircraft Fees displayed below Airport Fees, you can also change their names and overwrite values.
Use the button to switch between previously defined Aircraft Fees.
Once you reviewed the RFQ you can:
If you have created a quote for 2 different aircraft, or downloaded a quote like that from Avinode, after clicking QUOTE Leon shows a pop-up window with 2 quotes - mark a checkbox which quotes you choose to be sent.
It is also possible to send the email with the details for more than one quotation by ticking more than one checkbox.
Leon will then generate the documents that include these 2 quotations based on the Sales Documents templates.
By clicking SKIP SENDING QUOTE you decide not to send an email, but still the status of the quote changes to 'Quoted' in the main quotes list.
Similarly works sending CONTRACT or a BRIEF - Leon shows a pop-up window where you can send an email with the Charter Agreement, or you can click SKIP SENDING EMAIL - that will change quote's status to 'Contract sent'.
If you tick the checkbox and press any of the buttons in the 'Send email' window, Leon will revert to the list of Quotes. This setting will be saved so next time when you open an email window this checkbox will be already ticked.
More and more clients travelling by airplanes want to know how much CO2 will be emitted during the flight they have bought. Meeting this request we have added an option to show CO2 emission on sales documents: Flight Quotation and Flight Brief.
In order to have CO2 on sales documents, follow below steps.
This is an additional item available only in the Requests/Quotes section.
'Italian Luxury Tax' is only calculated for the flights from and to Italian airports and depending on the number of PAX on each flight and the distance. The distance is calculated using Great Circle Distance + 95km.
The values are as per below:
Example
Trip consists of 3 flights to and from Italy.
Each flight has 3PAX added.
The distance between the airports on 2 of the flights is greater than 1500km and on the 3rd flight - 800km
In such case the calculation is as follow:
(6PAX x €200) + (3PAX x €100) = €1500
UK Air Passenger Duty Tax (UK APD) applies to trips departing from the UK or Northern Ireland and is based on below criteria:
All the rates and allowances of the UK APD can be found here.
The calculations are performed for the whole trip.
1. Destination bands
The rates vary depending on whether the trip starts in the UK or Northern Ireland and the airport of destination.
The trips starting in the Scottish Highlands and Island are excluded from UK APD.
There are 2 destination bands:
Additionally, the calculation of UK APD for the trips starting at Northern Ireland take into consideration whether the flight is 'direct' or 'indirect'.
The countries falling into each 'Destination band' are listed here
2. Rate types
There are 3 rates of duty for each destination band depending on the class of travel:
The rate type can be assigned to the aircraft in the Settings > Fleet > Sales tab of the aircraft edit.
3. Number of PAX
Duty is charged on each passenger at the rate for the place where their journey ends (their final destination).
There are 2 stages od UKAPD tax calculations.
The first stage is based on a simplified calculation and only takes into consideration the number of PAX leaving UK and the airport of destination. Based on this data the simplified tax amount is calculated.
Once the PAX names are added, Leon moves on to the second stage of UKAPD tax calculation. Based on the PAX names on each flight, Leon compares the names and calculates the tax based on the actual PAX and their final destination.
The recalculation is required. In order to perform the recalculation, you need to:
If the journey is made of one flight the final destination is where that flight ends. If the journey includes more than one flight, and the flights are connected, the final destination is where the last flight ends and is not followed by a connected flight.
Example 1 - UK
Calculations based on PAX number
Please see screenshot on the right.
The trip consists of 3 flights starts in EGGW and finishes in KJFK.
The aircraft is of higher rate type.
In the simplified version of the calculations, we only consider the flights starting in the UK and looking at the destination band and the number of PAX flying. No actual PAX are assigned.
The calculation is as follow:
3 x GBP78 = GBP234
Explanation:
Calculation based on actual PAX
Please see screenshot on the right.
The trip consists of 3 flights starts in EGGW and finishes in KJFK.
The trip starts with 3PAX and finishes with 2 of the initial PAX on the last flight. 1PAX finishes at EPWA.
The aircraft is of higher rate type.
In such case the calculation is as follow:
2 x GBP515 + 1 x GBP78 = GBP1108
Explanation:
Example 2 - Northern Ireland
Calculations based on PAX number
Please see screenshot on the right.
The trip consists of 3 flights starts in EGAA and finishes in KJFK.
The aircraft is of higher rate type.
In the simplified version of the calculations, we only consider the flights starting in Northern Ireland and looking at the destination band and the number of PAX flying. No actual PAX are assigned.
The calculation is as follow:
2 x GBP78 = GBP156
Explanation:
Calculation based on actual PAX
Please see screenshot on the right.
The trip consists of 3 flights starts in EGAA and finishes in KJFK.
The trip starts with 2PAX and finishes with 3PAX on the last 2 flights.
The aircraft is of higher rate type.
In such case the calculation is as follow:
2 x GBP515 = GBP1030
Explanation:
German Aviation Tax is a departure tax on commercial air transport.
It is levied on the carriage, from an aerodrome situated in Germany, of passengers on board fixed-wing and rotary-wing aircraft.
The amount due per passenger depends on the distance of the biggest commercial airport in the country of destination from Germany's largest airport, Frankfurt am Main.
Destination bands
The destination airports are divided into 3 bands:
Similarly to UK APD TAX, there are 2 stages od GAT calculations.
The first stage is based on a simplified calculation and only takes into consideration the number of PAX leaving Germany and the airport of destination. Based on this data the simplified tax amount is calculated.
Once the PAX names are added, Leon moves on to the second stage of GAT calculation. Based on the PAX names on each flight, Leon compares the names and calculates the tax based on the actual PAX and their final destination.
The recalculation is required. In order to perform the recalculation, you need to:
More information about the 'German Aviation Tax' can be found here
Example 1
Calculations based on PAX number
Please see screenshot on the right.
The trip consists of 3 flights starts in EDDB and finishes in DNMM.
In the simplified version of the calculations, we only consider the flights starting in Germany and looking at the destination band and the number of PAX flying. No actual PAX are assigned.
The calculation is as follow:
3 x €7.38 = €22.14
Explanation:
Calculation based on actual PAX
See screenshot on the right.
The trip starts with 3PAX in EDDB. The same PAX continues from UUWW and the trip finishes with 2of the PAX on the last flight. 1PAX finishes at UUWW.
In such case the calculation is as follow:
2 x €41.49 + 1 x €7.38 = €90.36
Explanation:
Example 2
Calculations based on PAX number
Please see screenshot on the right.
The trip consists of 3 flights starts in EDDB and finishes in EDDB.
In the simplified version of the calculations, we only consider the flights starting in Germany and looking at the destination band and the number of PAX flying. No actual PAX are assigned.
The calculation is as follow:
2 x 3 x €7.38 = €44.28
Explanation:
Calculation based on actual PAX
See screenshot on the right.
The trip starts with 3PAX in EDDB. The same 3PAX continues from EDDW to UUWW. 1PAX leaves in UUWW and 2PAX carry on to EDDB.
In such case the calculation is as follow:
3 x €7.38 = €22.14
Explanation:
Example 3
Please see screenshot on the right.
The trip consists of 2 flights starts in EDDB and finishes in VTBS.
The trip starts with 0PAX and finishes with 2PAX on the last flight.
In this case, calculations based on PAX number and actual PAX will be the same.
The TAX calculated will amount to €0, because there are no PAX departing from the German airport.
Swedish Aviation Tax is levied on commercial flights carrying passengers and departing from a Swedish airport.
The tax rate depends on the passenger’s final destination. Flights to countries listed under Appendix 1 of the Aviation Tax Act pay 61 SEK per passenger (6 € or $ 7.50). Passengers travelling to countries listed under Appendix 2 are charged 255 SEK (25 € or $ 31.50). For destination countries neither listed in Appendix 1 or 2 of the Aviation Tax Act, the tax rate amounts to 408 SEK per chargeable passenger (40 € or $ 50).
More information about the Swedish Aviation Tax including liability, obligations and the list of the countries included in Appendix 1 and Appendix 2 can be found here
Example 1
Calculations based on PAX number
Please see screenshot on the right.
The trip consists of 3 flights starts in EPWA and finishes in HECA.
In the simplified version of the calculations, we only consider the flights starting in Sweden and looking at the destination band and the number of PAX flying. No actual PAX are assigned.
There are 2PAX assigned to the flights from ESGG and 1PAX assigned to a flight from ESSA.
The calculation is as follow:
2 x SEK122 + 1 x SEK255 = SEK377
Explanation:
Calculation based on actual PAX
See screenshot on the right.
The trip starts with 1PAX in EPWA. For the tax calculations, 2PAX are assigned from the Swedish airport (ESGG) but only one of them reaches final destination located in band 2.
In such case the calculation is as follow:
1 x SEK255 = SEK255
Explanation:
The right side of the page shows additional panels, which will allow seeing the quote in the Calendar, view the route on the Map, view & manage Sales checklist items and see OPS checklist items, manage PAX, add Notes or Comments.
The quote itinerary/trip is imposed on actual confirmed schedule of the selected aircraft. The information displayed shows departure-arrival times & ADEP-ADES.
The current day is always displayed in light-blue and the thin, green line shows actual UTC time.
The view shows the 7-days period. Click ← or → buttons to move for another 7 days backwards or forward, or click TODAY to get back to the current day view. You can also switch between UTC & LT.
Aircraft selection dropdown allows you to view a different aircraft activity vs the aircraft used in the RFQ. If you choose a different aircraft in the 'CALENDAR' tab, the activity for this aircraft will be displayed in grey and the RFQ will be highlighted green. This is presented in the main screenshot of this section.
Switching the aircraft registration in the 'Itinerary' section will reset the aircraft registration in the 'CALENDAR' tab to the same one.
The Map shows the route of the trip. You can navigate with the map by clicking + or - in the top-left corner.
Selected flight shows the arrow in green. Ferry leg shows the arrow in the light-blue.
Sales checklist on the trips/quotations added in the Requests/Quotes can be managed in the Checklist section of Requests/Quotes only.
It is not possible to service the Sales Checklist from the OPS view if the trip/quotation has been added in the Requests/Quotes.
It is also not possible to service OPS checklist in the Requests/Quotes. This can only be serviced in the OPS view.
Elements of the Sales Checklist can be set by default in the Flight editing section. Any changes to the Sales Checklist items will only apply to the newly added flights. If you wish to add or remove the Sales Checklist item, you can do it in the OPS view by using “+ADD ITEM” button.
In this tab, you can add passengers on a flight.
You can choose either the PAX you already have in your Phonebook and add them in the “DATABASE” section or add Passengers as a free text in the “TEXT” section.
In order to activate the PAX boxes in the “DATABASE' section, you need to insert the number of passengers in the route section of the quotation.
In this section, it is also possible to add new passengers to the Phonebook or edit existing passengers that are already in the database. The process is exactly the same as described here.
If the trip is added in the Requests/Quotes it is possible to add passengers or edit the data in the OPS section, tab PAX.
If a passenger has more than 1 passport you can select which one should be used as default (in PAX profile mark a checkbox 'Default'), but it is also possible to select a different passport for departure & arrival - when adding PAX, click + icon and select appropriate passport. This feature is for PAX selected from Leon database and not available when adding PAX from text.
In this section, you can add OPS and Sales notes.
Once the notes are added, click SAVE button in order to save the changes.
These notes will be available and can be edited both in Requests/Quotes as well as OPS > FLIGHT tab.
In this section, you can add any comments regarding this particular trip/quotation.
In order to add a comment you need to click on button, type the text and press button.
Once the comment is added you will be able to see who added a comment and what day at what time. The times presented in the comments history are in LT.
It is also possible to edit or delete the comment. In order to do that, click on … on the right-hand side of the existing comment box and click on the relevant option.
When you use occasionally subcharter aircraft from another operator, our panel REQUESTS/QUOTES allows supporting quoting for external aircraft types with Subcharter option.
In order to use subcharter option create a quote (or edit existing one) and in the Aircraft drop-down box select 'Subcharter' - insert the price, add schedule details (or mark times as 'TBA'). In a tab 'SUBCHARTER' which appears in the right panel, select an AC type (it is mandatory to save the quote if you don't select the type Leon will show a warning). Other details, such as Registration, CPT and FO are not mandatory.
You can also insert the Subcharter Operator name and the amount you paid for the Subcharter in the Subcharter price input.
Once the subcharter quote is saved you can manage it just like a standard quote. There is one exception - you cannot physically book subcharter quote as option / confirmed flight into OPS module. However, you can still change the status to 'option' and book, but the quote will not be booked.
You can send Flight Quotations containing normal and subcharter quotes. You can send subcharter Contract and Flight Brief for subchaters using documents templates which can be customized from Documents Manager and Email Templates from Email Templates panel. In both of these panels, you have access to fields values provided in 'Subcharter' tab of the right panel.
It is also possible to select Handling agents for Subcharters. Click 'SUBCHARTER' tab and select handlers from the drop down list.
This is not a default tab and needs to be activated in the Add-ons section. More information about the 'Airport Charges' activation process can be found here.
This tab is showing the airport charges downloaded from the Airport Charges per route for specific airports, as displayed in the screenshot.