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Duties Setup

Defining a new duty in a section Duties Setup

By going to a section Settings > Duties Setup (tab Definition), you will find a New definition link where you can enter a new duty. For a proper display it should be one-letter code, for example: D for duty, T for training or V for vacation.

Right below there is a drop-down box wher you need to select a Type of a duty: Duty, Off or Training. If the duty should be included in FTL calculations mark a checkbox AOC.

Default times field allows you to define times that should be automatically chosen when you add a particular duty.

A drop-down box Aircraft can be used to assign your defined duty on a particular tail. In other words you can select aircraft registration, so that each aircraft will have a separate duty-colour.

Option Include in planning means that the crew that the duty is assigned to will be automatically added to a flight on the day on this particular aircraft.

A field Legend is where you should add a full duty name. You can also select a colour for the new duty to appear in the duty roster.

Standby types

Some OM-A-7 regulations define different FDP and Duty period calculations when it comes to different types of Standby duties.

When you define Standby duty you need to select type 'Duty' and mark a checbox 'AOC', then select a standby type:

  • Home Standby
  • Airport Standby
  • Hotel Standby
  • Other Standby
If your OM-A-7 has regulations regarding different standby duties, which determine the allowable FDP and Duty - those regulations will be set up in Leon by our IT dept. That means, each time you assign a different STB type, Leon will calculate it according to the FTL regulations.

Crew currency

Crew currency -

Leon allows you to monitor crew currency:

  • 90 days cockpit currency - 3 take-offs and landings.
  • 60 days single-pilot currency - 5 take-offs and landings.
  • 90 days single-pilot currency - 5 IFR sectors.
  • 90 days single-pilot night currency - 3 take-offs and landings.
  • 30 days currency - one flight as CPT or FO).
  • 180 days cabin currency
  • 180 days instrument currency - 3 instrument approaches.
  • 180 days ILS cat II currency - 3 instrument approaches

You can check the amount of currency days left to expire by simply hovering the mouse over the status-dot right next to the crew name in section Crew Duties.

To turn the feature on go to Settings > Duties Setup, and mark appropriate checkboxes and appropriate positions.

Then go to Crew Duties and in the filter mark a checkbox Show dot - Leon will show the number of days left to expire a particular currency if you hove the mouse over the status-dot next to the crew name.

90 days currency (cockpit)

Cockpit crew currency - adding crew flying legs to journey log

According to OPS 1.970 a pilot should carry out 3 take-offs and 3 landings in the previous 90 days as pilot flying in an aeroplane, or in a flight simulator of the same type/class.

To make this module work you need to add who has flown each leg to journey log. If it was the same pilot, insert his code in the field Flown by. If the take off and the landing was done by two different pilots, insert both codes divided by a slash (see a screenshot on the right).

IMPORTANT INFORMATION !

'90 days currency' feature will work only when 'Journey Log' has been added to Leon and the field 'Flown by' has been filled in
90 days cockpit crew currency - example 1

Examples below will explain how this feature works:

  • Example 1 - Flights (without simulators)

Crew TAR has carried 3 take-offs and 3 landings in previous 90 days on 2 types of aircraft.


Crew currency status-dot

Go to Crew > Duties section - right next to pilot's code there is a status-dot. Hover the mouse over the dot to get the information displayed in the pop-up window. In case of crew TAR it shows that 51 days left to expire '90 days currency' for aircraft G450 and 81 days for aircraft H750 - here is how it was calculated:

G450

  • the latest take-off/landing was on 01-09
  • 90 days expiration period will be on 29-11
  • the date of checking is 10-10
  • between 10-10 and 29-11 there is 51 days (including the 10th of October and the 29th of November).

H750

  • the latest take-off/landing was on 01-10
  • 90 days expiration period will be on 29-12
  • the date of checking is 10-10
  • between 10-10 and 29-12 there is 81 days (including the 10th of October and the 29th of December).

90 days cockpit crew currency - example 2
  • Example 2 - Flights including simulators

In this case, crew TAR has done 2 flights on type G450 and 1 simulator flight on the same type. Leon will include SIM flight into overall number of days left to expire '90 days currency' for aircraft G450 (see screenshot on the right)

Because the 1st flight was done on the 1st of November, it gives crew TAR 64 days left to expire '90 days currency' for aircraft G450

IMPORTANT INFORMATION !

SIM flights will be included into overall number of days left to expire '90 days currency' only when the flight type is set as 'Simulator' in 'Edit Flight' screen OR when a duty with the type Training has been added in 'Crew Duties' table

If SIM flight is assigned with icon - you can add Journey Log, but it's not necessary to get that flight calculated for '90 days currency' feature.

Sometimes 2 types of aircraft have THE SAME ratings, i.e. JS31 and JS32 or B757 and B767 - in such cases the information about '90 days currency: days left to expire' will be displayed as JS31/JS32 - the same for both types. Please contact support@leonsoftware.com to notify us about different types of aircraft that has one rating.

If a pilot has not carried 3 take-offs and landings within 90 days, when hovering the mouse over the status-dot, the information will be displayed as '0' days left. If the number between the latest take-off/landing and the current date (date of checking) is lower than 30 - the dot will become orange.


60 days currency (cockpit)

60 days crew currency

Some countries require Airlines to monitor number of flights within last 60 days.

60 days currency feature requires cockpit crew to make at least 5 take-offs and 5 landings within last 60 days.

Leon will update 60 days currency if 1 of below requirements are fulfilled:

  • a crew member has been added to a flight (New Flight section, type 'Commercial') - 'Journey Log' required.
  • a crew member has been added to a flight (New Flight section, type 'Simulator') - no 'Journey Log' required.
  • a duty type 'training' has been assigned (Crew Duties section) i.e. 'Simulator' or 'Training'.

To check if a crew member has met the requirements, please tick the 60 days currency checkbox in the filter in Crew > Duties and hover the mouse over a dot by Crew Members name.


90 days currency (single pilot)

This feature works similarly to 90 days multi-pilot currency. The difference is that for single-pilot Leon calculates 5 take-offs & landings in 90 days according to ORO.FC.202 ©(2)(i) regulation.

To enable it go to Settings > Duties Setup and in tab General mark a '90 days currency (single pilot)' checbox.

In a section Crew Duties hover the mouse over the status-dot to check how many days left the currency to be expired.


90 days night currency (single-pilot)

This currency monitors if there was at least 3 single-pilot take-offs and landings at night in 90 days according to regulation ORO.FC.202(d)(2)(i)).

The time considered for this currency calculation should be LT at aerodrome of take-off or landing (if it's at least 1 minute after the sunset).

Mark a checkbox 90 days night currency in section Settings > Duties Setup to enable this feature.


30 days currency (cockpit)

This is a simple option to monitor whether a pilot has flown as CPT or FO within the last 30 days.

However, it is possible to change the number of days from 30 to i.e. 45 by inserting 45 into the field In crew currency threshold. This can be done in section Settings > General Settings.


180 days currency( cabin)

INTRODUCTION

According to EU OPS 1.1020, points (a) & (b) - an operator shall ensure that each cabin crew member who has been absent from all flying duties for more than 6 months and still remains within the period of the previous check required by OPS 1.1025(b)3 completes refresher training specified in the Operations Manual as prescribed in Appendix 1 to OPS 1.1020.

Also, an operator shall ensure that when a cabin crew member has not been absent from all flying duties, but has not, during the preceding six months, undertaken duties on a type of aeroplane as a cabin crew member required by OPS 1.990 (b), before undertaking such duties on that type, the cabin crew member either:

  1. Completes refresher training on the type.
  2. Operates two re-familiarisation sectors during commercial trips on the type.

To make this feature work properly, first activate it in the filter of the section Crew > Duties by marking a checkbox 180 days currency (cabin)

If there is at least 1 flight added to Leon (for a particular acft type) with a cabin crew member assigned (Journey Log is mandatory) - the system will update the status of 180 days currency, so when you hover the mouse over the status-dot, the information appears in the pop-up window.

The dot-colour changes according to the number of days left to expire.

Leon will also update the status, if a cabin crew member has a duty assigned on the aircraft in the section Crew > Duties:

  • Simulator - set in CDR Definition screen as 'on acft'.
  • Training - set in CDR Definition screen as 'on acft'.

ILS cat II currency

In section Settings > Flight Editing you can add a field Approach to your Journey Log, then in a Journey Log you can select an appropriate approach. One of them is ILS cat II.

In Leon you can monitor if a pilot has done at least 3 'ILS cat II' approaches within the last 6 months.

To enable it go to Settings > Duties Setup mark a checkbox 'ILS cat II currency'.


Ratings

Introduction

Adding ratings to crew means making them avaiable on the list to choose from when adding a new flight. If you give a rating CPT to a pilot, then when you click on CPT field in Edit Flight screen you will be able to select him for that position.

Crew ratings page

In Crew Ratings screen you can see all crew members with previously added ratings sorted alphabetically. In the filter you can select aircraft type, function type or a person (to see only his ratings).

In order to assign a crew member to a flight you need to specify what his position is on a particular aircraft type (CPT, FO, FA, etc.). It is very important, because when adding crew to the flight, a crew member without ratings assigned will not appear in the crew suggestion drop-down list in the edit flight screen.

Adding ratings

Adding ratings to crew

Go to Crew > Ratings, select the name from the list of cre members or find the person in the filter and click their name (in blue). Select the aircraft type and tick ratings from the list, then click 'Update'.

If you want to add a function that is not on the list, go to Admin > Functions and follow steps described in the chapter Functions.

Once ratings have been added, you can specify if a particular crew member is experienced on the assigned position or not by ticking the box Experienced. It is up to the Operator what criteria are applied to mark the crew member as experienced.

Leon will highlight crew in red in Flights List section if two unexperienced pilots are assigned on the same flight. When clicking on the highlighted crew you will find warning:

Both CPT & FO are not experienced on G450. You can change their experience in Crew > Ratings page.


Duties Definitions

In this section you input all the necessary details (amounts, currency, mode) so that the panel works properly and the wages match performed flights by your crew members.

There are 2 modes available:

  • Normal
  • Workflow

Normal mode

Per Diems - mode 'Normal'

In this mode you can see columns such as:

  • Airport - if the day rate is the same for all airports, it should remain set as 'Default'. That means, all flights away from home base will be calculated at the same rate. If there are exceptions, you should add the airport code and define the rest of columns accordingly.
  • Month - you can select for what month per diems should be counted - for a specific airport.
  • Currency - choose the currency in which per diems should be counted.
  • Currency day rate - the amount of money for a single per diem - it can differ for different airports.
  • Currency/… rate - you can define default per diems currency in Admin > Operator Settings > General

IMPORTANT!

The column 'Currency/… rate' should be set as '1' if airport currency should be counted vs default currency on a one-for-one basis. However, if you have defined a different currency for some airports and you want the system to convert it to default currency - the column 'Currency/… rate' should be set as '0'

Example:

Default currency is set as EUR. There are 2 airports for which per diems should be calculated in a different currency: STN - currency GBP, SSH - currency USD. When the column 'Currency/EUR rate' for these 2 airport is set as '0' - both currencies will be converted to EUR , which will be displayed in the Per Diems report.

All rates are converted according to National Bank of Poland exchange rates updated every 24 hours - go to section Sales > Currency Exchange Rates to view the rates

Workflow mode

Per Diems - mode 'Workflow'

In this mode you can define the workflow of calculating, checking and approving per diems. You can select people who will be responsible for approving it as well as person who can do payments. Pilots can also check their per diems and either approve them or reject.

For the exact mechanism of how the diets are calculated in Workflow mode go to Per Diems section of this manual


Diets Definitions

In this section you input all the necessary details (amounts, currency, mode) so that the panel works properly and the wages match performed flights by your crew members.

There are 2 modes available:

  • Normal
  • Workflow

Normal mode

Per Diems - mode 'Normal'

In this mode you can see columns such as:

  • Airport - if the day rate is the same for all airports, it should remain set as 'Default'. That means, all flights away from home base will be calculated at the same rate. If there are exceptions, you should add the airport code and define the rest of columns accordingly.
  • Month - you can select for what month per diems should be counted - for a specific airport.
  • Currency - choose the currency in which per diems should be counted.
  • Currency day rate - the amount of money for a single per diem - it can differ for different airports.
  • Currency/… rate - you can define default per diems currency in Admin > Operator Settings > General

IMPORTANT!

The column 'Currency/… rate' should be set as '1' if airport currency should be counted vs default currency on a one-for-one basis. However, if you have defined a different currency for some airports and you want the system to convert it to default currency - the column 'Currency/… rate' should be set as '0'

Example:

Default currency is set as EUR. There are 2 airports for which per diems should be calculated in a different currency: STN - currency GBP, SSH - currency USD. When the column 'Currency/EUR rate' for these 2 airport is set as '0' - both currencies will be converted to EUR , which will be displayed in the Per Diems report.

All rates are converted according to National Bank of Poland exchange rates updated every 24 hours - go to section Sales > Currency Exchange Rates to view the rates

Workflow mode

Per Diems - mode 'Workflow'

In this mode you can define the workflow of calculating, checking and approving per diems. You can select people who will be responsible for approving it as well as person who can do payments. Pilots can also check their per diems and either approve them or reject.

For the exact mechanism of how the diets are calculated in Workflow mode go to Per Diems section of this manual

leon/settings-crew.1472562417.txt.gz · Last modified: 2016/12/28 11:18 (external edit)