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In Leon, you can manage Users in many ways. If you are an admin group member you can decide about user's group, endorsements or ratings. However, everything starts with adding a new user to the system.
Go to a section Settings > Users and there is the list of all Users. The list can be filtered by: All (both active & deleted users are displayed), Active (users with access to Leon only) or Deleted (users with no access to Leon).
You can also use order indicators placed next to: User, Code, Login, Email, Status or Last Visit Date to change the order of displaying users.
A field 'Search' allows quick finding of a particular user by either his name, surname or a code.
You can add a new user to Leon in 2 ways: From this section (extended version), or Crew Members section.
In this part we will concentrate on the extended version of adding and managing Users.
To add user simply click on icon and the new pop-up window will open, which contains 3 main sections:
The other section where you can add a passport to a crew member is OPS, tab CREW (in the right-hand filter). Click on the crew code and open a section PASSPORTS, then click an icon and add passport/passports details. You can mark a default passport which should be used automatically, however, you can always select a passport by marking appropriate checkbox in a section 'Passports'.
This functionality is created as part of the process of adhering to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation).
It is now possible to permanently anonimize and delete Users from Leon.
The process is as follow:
Once the User has been deleted the following areas will be affected:
In the bottom-right corner of the user's profile there is a link Open Full Edit which allows to add more details into the user's profile, i.e.: Place of Birth, Hire date, User base or add a photo. You can also click an icon in the users list to open this section.
An additional factor authentification is an option available to each user, which enables functionality that requires a combination of two separate factors of identification in order to log into the system. Besides regular login credentials (operator code, login and password) the user has to obtain 6-digit authentification code to log into Leon. This functionality is a measure of additional security of the user account.
Enabling the two-factor authentication mechanism:
It is possible to mark two-factor authentication for all the users at once. To do that, you need to go to the ' Settings' > 'General Settings' section and mark Force two factor authentication for all users checkbox. The checkbox is unticked by default.
In Groups tab you can assign a proper group/groups to your crew. Each group has certain privileges set, apart from the group 'All users' which is being assigned by default and has no privileges specified (see Privileges for more information). In the same 'Privileges' section you can also create new groups with custom priviliges.
It is not always necessary to add multiple groups to one user as one group might include all the priviliges of the other one. For example if a User does Admin work as well as is a crew member, you do not need to assign both groups - Admin and Crew as Admin gives the highest access.
If an User is not assigned to a group, he/she will NOT see sections in a Menu bar (only Edit User section is available).
This section consists of 3 tabs:
This tab is to choose what ratings are held by a specific person and to assign ratings to your crew. For more information please go to Ratings section of this Manual.
To manage User profile, simply click on his/hers name. First thing you will notice is few extra Tabs:
You will also notice that there are fiew extra fields in Basic information screen.
You can edit each of the existing users in order to:
An Operational Multi-pilot Limitation allows to mark a pilot who does not fully meet the requirements for a Class 1 medical certificate and has been referred to the licensing authority. The Pilot is assessed whether the medical certificate may be issued with an OML ‘valid only as or with qualified co-pilot’. The OML for Class 1 medical certificates may only be imposed and removed by the licensing authority.
When you tick this checkbox, Leon will allow this Pilot to operate an aircraft in multi-pilot operations only, if the fellowing conditions are met:
If one of the conditions is not met, Leon will display a warning:
Crew member (HOT) Mark Hotel on leg no. 1 has OML but does not have a co-pilot fulfilling all the necessary conditions:
Here each user can define preferred settings of system appearance.
What you can define here is: displayed date format, airport codes (IATA or ICAO - the system will still recognise both formats when other than default is entered), displaying of status of leg info on tool-tip, using Local Time as default time instead of UTC and automatically changing “To” date on the flights list when 'From' date is changed.
In other words, if you shift the starting date of selected time period, ending date will be also shifted to maintain the length of this time period.