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updates:important-changes-in-planning-and-publishing-crew-duties [2017/01/17 15:21] bartek |
updates:important-changes-in-planning-and-publishing-crew-duties [2017/01/17 15:38] |
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- | ====== Creating Drafts in Duty Roster ====== | ||
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- | We have changed the way you can **plan duties** for the Crew in a section Crew > Duties. | ||
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- | The most important changes include: | ||
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- | * Replacing **Plan Mode** with a possibility of creating **Drafts**. | ||
- | * Possibility of editing one Draft by different users - something that was not available in the **Plan mode**. | ||
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- | The whole process of creating and editing Drafts is explained below. | ||
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- | ===== Draft ===== | ||
- | [{{ : | ||
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- | In the section Crew > Duties, apart from assigning duties in the live mode, you can now **plan** duties for your crew before publishing it. | ||
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- | In the filter you can find the drop-down selection where you will see following options: | ||
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- | * **Actual** - actual view for duties already published. | ||
- | * **Drafts** - if any drafts have been created, they will show underneath in chronological order. | ||
- | * **New Draft** - Creating New Daft. | ||
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- | To switch between **Actual**, **Draft**, or to create **New Draft** you have to choose relevant option and click **Show** button. | ||
- | Switching between the modes **does not** mean that all duties assigned before will disappear. They will remain untouched. | ||
- | Below you can see examples of using **Drafts** feature. | ||
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- | * **1** - **Creating New Draft** | ||
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- | To create **new planned roster** you need to choose **New Draft** option in the filter and press ' | ||
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- | When adding duties within the Draft on previously unassigned days, everything looks the same as if adding duties in the actual mode. The only difference is that in the top-left corner of the square there is a **green flag**. | ||
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- | If it happens that you have planned a new duty on the day where there was already either flight, positioning or office duty assigned, when you hover the mouse over the square, the pop-up window will appear with the information (see examples below): | ||
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- | * **2** - **Replacing actual duties with the new planned ones** | ||
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- | If you want to **replace** the actual duty with the new one within the Draft, firstly you need to **select a Draft** in the filter and click on ' | ||
- | Then click on the existing square/ | ||
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- | **It is also possible to delete duties from the Draft, which have been added in actual mode** - in the same way as normally (mark duties and click on the bottom duty-type). | ||
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- | [{{ : | ||
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- | * **3** - **Publishing or rejecting changes in crew duties table** | ||
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- | If you have finished planning duties you can save it by clicking the icon ' | ||
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- | If you click OK, then on top of the screen Leon will show the progress bar. The status of the publishing is being refreshed automatically. | ||
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- | {{: | ||
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- | The lenght of the **publishing process** depends on the number of new duties assigned or changes made in the roster. | ||
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- | **When you start publishing duties, this particular Draft becomes un-editable and greyed-out in the filter. You can still switch to a different Draft as well as Actual mode and edit it**. | ||
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- | Once it's done, Leon will switch to the actual mode and the **message will be sent out** - the ' | ||
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- | If you decide to **reject** the publication of planned duties you can click **Reject** button. A pop-up window will display. This is very similar pop-up to the one when you publish duties with ' | ||
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- | * **4** - **Deleting Draft** | ||
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- | You can delete any draft. Simply choose the ' | ||
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- | ==== Draft email notifications ==== | ||
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- | Sending roster changes emails to recipients whilst making changes within a **Draft** works in a slightly different way. **The notification email is being sent out once the plan is published**. In other words - you can make as many changes as you wish and when the publishing of the Draft is finished, then Leon sends out emails with all changes included to particular crew members (see example below). | ||
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- | ==== Copying duties within the ' | ||
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- | Copying duties within the ' | ||
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- | * In the filter switch to the ' | ||
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- | * Pasted duties show as planned, despite the fact some of them are already confirmed (published) for a particular crew member. | ||
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