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+ | ====== Crew Certificates ====== | ||
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+ | <box tutorial> | ||
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+ | [{{ : | ||
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+ | Leon allows adding multi-crew certificates as a means of risk mitigation. Their use enables pilots to continue flying and air traffic control staff to continue duty despite the presence of medically-significant conditions which would otherwise pose an unacceptable risk to the safety of air navigation. | ||
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+ | Tracking crew **Certificates** in Leon is a very helpful function. You can **store** scanned documents: licences, medicals, visas, etc. You can also specify which documents are required to be valid for dispatch (if invalid, Leon will show a warning when saving a new flight). | ||
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+ | You can designate a person/ | ||
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+ | Email notifications can be defined for different types of certificates, | ||
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+ | ===== Certificates List ===== | ||
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+ | In this section you can create a **certificates list** - add name, type, decide what aircraft type it should apply to, and more. | ||
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+ | [{{ : | ||
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+ | The first step is adding a **new certificate**. Click on the 'New certificate' | ||
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+ | [{{ : | ||
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+ | * **Certificate** - its name, i.e.: USA Visa, Medical, OPC, etc. | ||
+ | * **Certificate type** - choose ' | ||
+ | * **Warn if expired when adding a flight** - tick the checkbox so that if the certificate is invalid Leon will show a warning, i.e.: < | ||
+ | <span style=" | ||
+ | </ | ||
+ | <span style=" | ||
+ | </ | ||
+ | * **Order** - click {{: | ||
+ | * **Trip type** - selection between Commercial, Private, and All. Works based on the Commercial checkbox in the tab TRIP in the OPS section. If the trip is Commercial, the certificates marked as ' | ||
+ | * **Required Licence Type** - possibility to select the following: ' | ||
+ | * **English Level** - possibility to select ' | ||
+ | * **Aircraft selection type** - selection of whether the certificate should apply per type or per registration | ||
+ | * **Group Name** - possibility to name a group of certificates and use this name for other certificates definitions of the same type. Once the 'Group Name' is assigned, it will also be possible to filter by this name in the Crew > ' | ||
+ | * **Certificates for** - Cockpit, Cabin, Ground, or Maintenance - select to which position/ | ||
+ | * **Aircraft type** - select on which aircraft the new certificate is required. | ||
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+ | < | ||
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+ | ' | ||
+ | __flexibility__ will allow you to manage certificates quickly and easily. | ||
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+ | If you want a pilot' | ||
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+ | {{: | ||
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+ | < | ||
+ | <span style=" | ||
+ | </ | ||
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+ | < | ||
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+ | < | ||
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+ | **REVALIDATION RULES** - this function is for suggesting the next expiry date based on the certificates' | ||
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+ | * **Validity time** - holds information regarding how many months from the certificate' | ||
+ | * **Revalidation window** - holds information for how many days before the certificate' | ||
+ | * **Round to the end of the month if outside the revalidation window** - if checked and before the revalidation window, your validity will be rounded to the end of the month. | ||
+ | * **Action required when expiring** - it is a box where you can input a short description of an action that a crew member has to perform in order to revalidate this certificate. This description will be sent along with an email reminder to the crew member. | ||
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+ | < | ||
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+ | ---- | ||
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+ | ===== Certificates per AOC ===== | ||
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+ | [{{ : | ||
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+ | When defining crew certificates, | ||
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+ | When adding a new certificate, | ||
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+ | {{: | ||
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+ | When assigning crew to a trip which has a particular AOC selected in a tab FLIGHT, Leon will show a warning **only** for the expired certificates assigned to this AOC. | ||
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+ | {{: | ||
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+ | If the crew has been assigned with such expired certificates (despite the warning), Leon will highlight the crew code in red (as long as the 'Crew certificate expired' | ||
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+ | {{: | ||
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+ | ----- | ||
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+ | ===== Certificates per a tail ===== | ||
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+ | It is possible to set up crew certificates **per a tail**. | ||
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+ | When defining a new certificate (section Settings > Crew Certificates), | ||
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+ | {{: | ||
+ | [{{ : | ||
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+ | By selecting 'per a tail' Leon will show all active tails. | ||
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+ | {{: | ||
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+ | Once a new certificate' | ||
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+ | {{: | ||
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+ | Leon will show certificates defined per a tail only for flights assigned on tails to which such certificates have been linked. | ||
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+ | The example below shows a flight with the aircraft H-ELMT, which was not assigned to the certificates OPC - Leon does not show it on the list of the required certificates. | ||
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+ | {{: | ||
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+ | ----- | ||
+ | ===== Certificates for Ground staff ===== | ||
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+ | If you need to add certificates for your GROUND staff (office, maintenance, | ||
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+ | - Adding an aircraft GROUND should be done in the same way as with all other tails - you just need to insert **GND** in a field ' | ||
+ | - Add [[leon: | ||
+ | - Crew with ratings on GND will appear in a section Crew > Certificates page (select Ground ' | ||
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+ | ---- | ||
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+ | ===== Mailing Rules ===== | ||
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+ | Leon sends email notifications about certificates' | ||
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+ | [{{ : | ||
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+ | In this section, you can define rules for receiving notifications from Leon about the **expiration of the crew certificates**. | ||
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+ | You can set as many rules as you need. You can add **different recipients** (i.e. people who manage certificates or particular groups of certificates). | ||
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+ | It is also possible to make Leon send notifications to the certificate' | ||
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+ | --------------- | ||
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+ | ==== Defining rules ==== | ||
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+ | [{{ : | ||
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+ | [{{ : | ||
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+ | To define rules for sending email notifications regarding the expiration of certificates you need to follow these steps: | ||
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+ | * In the section **Settings** open **Certificate notification rules** drop-down box, click **//Add new rule//** and name the rule in the column **Basic settings > Rule name**. | ||
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+ | * Set intervals (how many days before the expiry date of the selected certificates emails should be sent) for this particular rule. | ||
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+ | * Add recipient and select a person/ | ||
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+ | * Mark **Functional groups** for this particular rule - cabin, cockpit, ground, or maintenance (don't leave groups unmarked, as Leon will not send a notification not knowing whom it should concern). | ||
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+ | * Select appropriate certificates which should be included in the email notification. | ||
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+ | * Select appropriate the aircraft type | ||
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+ | Once all is set & defined, Leon will be sending notifications emails to your inbox with the header **Notification of expiring certificates**. Inside the email, you will find information about the expiry date of certificates. | ||
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+ | **Visa Documents** will send the notification about the expiry of the Visas that are connected to the User Passport in a User profile. | ||
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+ | Separately you can define Leon sending email notifications about the expiry of **Practical Training** & **Online Training** by marking those 2 checkboxes and inserting intervals. | ||
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