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FEES
Panel Fees allows defining Airport Fees and Aircraft Fees. It is possible to add multiple fees for both: airport & aircraft. You can also copy Airport & Aircraft fees by clicking the icon and when a pop-up window appears name new fees and save.
Aircraft Fees
Defining aircraft fees
To define fees to a particular aircraft click New Aircraft Fees icon and in the new page you will see on the left-hand side available items which can be selected and added into the Aircraft fees list. The order of selected fees can be changed by drag & dropping them and the same order will be used in the quote's edition page, where the list of aircraft fees appear.
With regards to the item 'Discount', the value inserted is as an amount in currency and has to be less than zero, e.g. -€15 for the discount of €15.
Once items are selected you can insert Price to each one of them. Choose the currency and name the pricing (it can be i.e. aircraft registration or client).
Once Airport Fees have been defined, you will be able to switch between them in the Quote edition panel by using the button Recalculate.
The explanation for some of the fees is below:
2nd pilot fee - number of units applied manually in the quote edit
Additional Fee - additional percentage fee applied to the total amount before discount
Aircraft Parking Fee - calculated based on the number of total overnights within the trip
Aircraft Parking Full Day Fee - based on the number of full days outside the aircraft Home Base
Catering - fee applies to all PAX on the flight excluding fuel stops.
Crew Block Hour Cost Fee - fee calculated on a total block time of the trip including both Ferry and PAX flights
Crew Costs Fee - fee for the crew personal costs total for the whole crew. E.g: a trip for 01.01 – 03.01.01 = 3 days which have to be paid. A unit is a number of days within one trip calculated as a difference between the day of the end and the start of the trip
Crew Layover - fee for a day when the crew have to stay outside the HB during one trip. As an example: flight on 26-01 and return on 28-01. This fee would apply for the 27-01. The unit would be a number of days without a flight within the request
Dangerous Goods Fee - fixed amount but can be amended manually within the quotation
Day Room Fee - fee calculated on the total ground time outside ICAO Home Base of the aircraft. Apply after hh:mmh allows indicating the number of hours after which the calculations should apply
Discount Ferry Flight - discount calculated on ferry flight time (Ferry flight time x discount price = discount amount)
Eurocontrol - fee calculation per flight hour
Expenses Block Hour Fee - fee calculated on a total block time of the trip including both Ferry and PAX flights
Extra PAX fee - based on departing PAX applied over the number of PAX indicated in the 'Apply above' field
Flight Hour Fee - fee for an hour of flight
Flying Days Fee - fee for the number of days within the trip, e.g. if the trip is spread across 7 days, but there are only 3 days of flying, this fee applies to those 3 days
Fuel Surcharge Fee - fixed amount but with '0' as a default number of items within the quotation. The number of items within the quotation has to be amended manually
Handling ADEP and Handling ADES - fees calculated based on the number of departures to (ADEP) and arrivals from an airport (ADES);
Medical Staff Fee - fixed amount but can be amended manually within the quotation. The number of items within the quotation has to be amended manually
'Minimum day charge fee' - set fee for each day with less than a certain amount of block hours of flying selected in the threshold
Navigational Block Hour Fee - fee calculated on a total block time of the trip including both Ferry and PAX flights
Owner Block Hour Fee - fee calculated on a total block time of the trip including both Ferry and PAX flights
Owner Fee - fee for an hour of flight with an owner. This fee applies to the trips requested by the owner of the aircraft on which the request is being made. E.g. Requester is an owner of SP-LEON aircraft and makes a request to fly on SP-LEON
Owner Flight Hour Fee - fee calculated on the total flight time of the trip including both Ferry and PAX flights
PAX Fee - fee based on the sum of PAX on all the flights within the quote, e.g. if there are 2 flights with 3 PAX on each flight, the fee is calculated based on 6 PAX. This is not a fee based on unique PAX (i.e. PAX 'A' flying on 2 legs and calculated as 1) but a fee based on the total number of PAX
Permits fee - calculated as a fixed amount of 1 x price indicated
ProParts fee/ h - calculated base on the number of flight hours
'Short sector fee' - fee charged per sector shorter than the distance selected in the threshold
Take off extras aeroportuaires - number of units inserted manually in the quote edit
Take off extras agent - number of units inserted manually in the quote edit
Take off extras pilot - number of units inserted manually in the quote edit
Trip Startup fee - unit always set to 1 as it applies to single-quoted trip
Urgent Fee - applied manually per units
Urgent Fee 24h - fee applies when the requested trip begins within 24h since generating the quote
Catering
Additional elements within Catering fee are:
Min. block time - minimum block time to apply catering
'Apply after [hh:mm] h' - this option allows selecting the number of ground time hours after which the catering fee should apply. If the time between the flights is less than this value, the flights are considered as one for the Catering purposes. If it is more, the Catering fee is calculated based on the number of PAX on each flight.
Catering fee calculation
The example presented in the screenshot shows that if the 'Catering' minimum block time is set to 1h (as per above) and required ground time is more than 2h, Leon will calculate this as follows:
the ground time between leg 2 (WAW-AMS) and leg 3 (AMS-RKE) is less than 2h, therefore, these 2 legs are calculated as 1 for catering purposes. Additionally, block time on leg 2 and 3 are over the minimum required (1h). This is giving 3 PAX in total (€300)
leg 4 is calculated as a separate leg. Block time on this flight is over 1h, therefore, another 3 PAX are calculated for the catering purposes (€300) giving the total of 6 in the whole trip (€600)
If there was only 1 leg with PAX within one request, Catering would be calculated based on the number of PAX on this leg.
Adding an extra leg with 2 PAX to our example with the ground time of more than 2h would add extra 2 PAX towards Catering fee calculation. The same would happen if the timeframe between each leg in our example was more than 2h. In this case, the Catering would be calculated based on 9PAX rather than 6.
'Minimum day charge fee' and 'Short sector fee'
EXAMPLES
EXAMPLE 1
Both fees are set up as per below:
The setup means that:
Calculations - Example 1
As you can see in the example in the screenshot, the 'Minimum day charge fee' equals €0 and 'Short sector fee' equals €600
The calculations are as follow:
'Minimum day charge fee'
The trip happens over 3 days.
3 days multiplied by 1h minimum block time gives us 3h.
The actual block time over 3 days is 11:20.
Because actual block time is longer than minimum block time, the Client is not being charged.
'Short sector fee'
Each of the flights within the trip is of a shorter distance than 800NM.
Since there are 6 sectors in total that meet the criteria, the Client is charged €600, as per below:
6 sectors x €100 cost = €600
EXAMPLE 2
Both fees are set up as per below:
The setup means that:
Calculations - Example 2
As you can see in the example in the screenshot, the 'Minimum day charge fee' equals €0 and 'Short sector fee' equals €600
The calculations are as follow:
'Minimum day charge fee'
The trip happens over 3 days.
3 days multiplied by 4h minimum block time gives us 12h.
The actual block time over 3 days is 11:20.
Because actual block time is shorter than the minimum block time calculated, the Client is charged €66.67 for the difference, as per below:
12:00 - 11:20 = 00:40
00:40 x €100 = €66.67
'Short sector fee'
Only 3 flights within the trip are of a shorter distance than 600NM.
Since there are 3 sectors in total that meet the criteria, the Client is charged €300, as per below:
3 sectors x €100 cost = €300
Automatic rounding of quotes prices can be set up if you click 3-dot filter (top-right corner of the page) and enter a value to which Leon should round up all quotes prices.
The Cost
It is important to see the Margin between trip-related revenues and the cost - this way the operator knows whether to increase fees, or cut cut the cost.
When creating an aircraft pricing in Leon, it is now possible to define the Cost for each fee of the aircraft.
In a section Sales > Fees, when creating aircraft fees (or editing existing fees), Leon shows a separate column Cost. Here you can insert a value of the cost. The currency of the cost is the same as the price's currency. Items with no cost added will show as
The margin of the quote in Leon sales panel
Once the cost values have been added, in the quote's edition page Leon will show a new column Margin with percenage values.
If the cost is lower than the price, Leon will show the margin value in green. If the cost is higher than the price, Leon will show it in red. Hover the mouse over the margin's value to view details. At the bottom of the page Leon will show a total margin value.
Airport Fees
Sales > Fees - the main view
Defining airport fees
Click button New Airport Fees and insert an airport ICAO code or airports group (i.e. EG* for England or EH* for Holland).
On the left-hand side choose which columns should appear for the particular airport: Airport PAX Fee, Catering Fee, Crew Hotel Fee, De-icing, Handling Basic Fee, Holiday, Night Landing, Parking/hourly, Saturday Landing, Sunday Landing, Total Landings.
Hover the mouse over the column's name to see the meaning.
You can either click on the particular item or drag & drop it inside the section 'Columns'above available items. Here you can always click X to remove the item from the airport fees list.
Once columns have been added you can define currency and fees per each column. Click + in the top-right corner to add fees for another airport.
Saved Airport pricing is displayed on the main screen - click it to amend it.
'Airport Fees' import
Option to import airport fees
It is possible to import aircraft fees from XLS/CSV file to the airport fees section by following below steps:
Go to Sales > Fees > Airport Fees
Click on
button located in the top-right corner
In the 'Import airport fees' pop-up upload the file
Press 'IMPORT' button
Once the prices have imported, 'SAVE' the new Airport pricelist
IMPORTANT!
Columns Layout comparison
The columns names in the XLS/CSV file have to match the names of the columns in the 'Aircraft fees' section. Otherwise, the prices will not upload.
The selected airport price list will be completely overwritten with the imported data. Previously created data in this price list will not be available after the import.
'Airport Fees' export
It is also possible to export the 'Airpot Fees' to XLS/CSV file.
This option is available in the top-right corner.
Functionality is useful when a set of prices needs to be quickly updated. The export will allow updating it in XLS/CSV and re-importing the prices back to the pricelist
Airport fees calculations
Below you can find the information on calculations of some of the Airport fees:
Airport Extension Fee - applied when operating outside the Airport opening hours. Units are not calculated automatically and need to be inserted manually
Airport PAX Fee - fee for each PAX arriving at an airport calculated as a sum of unique PAX on arrival
Basic Handling - handling fee, not automated. Number of items used needs to be inserted manually within the quote
Night landing fee - based on the number of landings at an airport between 2200 and 0600LT of the relevant airport
Catering Fee - the sum of the total number of PAX departing from each airport
Catering PAX fee - based on PAX departing from an airport. Calculated as the number of PAX departing multiplied by the value
Crew Hotel Fee - number of nights the aircraft spent outside its Home Base. A simplified calculation that assumes that the crew are based at the same home base as an aircraft
De-Icing - fee for De-icing. The default value is set to 0. The sales team insert the value within the quote
Fire/Rescue CAT3 - calculated based on the number of landings
Handling Basic Fee - based on number of landings at airports
Holiday - used for the number of landings during bank holidays. The default value is set to 0 as we're unable to indicate the bank holidays in different countries
Landing permit fee - quantity inserted manually
Minimum PAX fee - minimum fee for the number of PAX landing at a specific airport
Navigational fee - explained below
Saturday - based on the number of landings on Saturday
Schengen fees - explained below
Sunday - based on the number of landings on Sunday
Navigational fee
Example of 'Navigational fee' calculation
'Navigational fee' has been added to 'Airport fees.
It could be used to include the cost of Permits (overflight/landing), Slots etc.
It is calculated based on the number of departures and landings at an airport.
Example
In the screenshot on the right there is the following routing:
LTN-WAW-AMS-RKE-WAW-LTN
Considering that the 'Navigational fee' is set to €200 for each airport, the total will be calculated as per below:
LTN - 2 x €200
WAW - 4 x €200
AMS - 2 x €200
RKE - 2 x €200
New 'Schengen Fees'
The below fees apply to the new Schengen fees:
Departure to Non-Schengen country - for flights departing to Non-Schengen country
Arrival from Non-Schengen country - for flights arriving from Non-Schengen country
Departure to Schengen country - for flights departing to Schengen country
Arrival from Schengen country - for flights arriving from Schengen country
Example
The abovementioned fees are available in the 'Airport fees' and added as additional columns (example below):
Example of calculations
Based on the schedule (below), the fees are calculated as per the screenshot on the right-hand side:
Arrival from Non-Schengen country:
Arrival from Schengen country:
Departure to Non-Schengen country:
Departure to Schengen country: