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--- leon:fleet-documents-setup [2017/05/11 08:09]
+++ leon:fleet-documents-setup [2022/07/28 21:34] (current)
rafal [E-mail Notifications]
@@ Line 1: / Line 1: @@
+====== Fleet Documents ======
+<box tutorial>[[videos:account-configuration:fleet-documents-setup|Video Tutorial]]</box>
+[{{ :leon:admin-fleet-management:fleet docs general.png?200|Admin > Fleet Documents Settings - the main screen view}}]
+Each aircraft requires specific **documents** to be operated. Most of them are mandatory (Certificate of Registration, Certificate of Airworthiness, Air Operator Certificate), some are supplementary (Certificate of Maintenance Review, Certificate of Fitness of Flight).
+Leon allows you to add and manage all the documents required and also add scans of paper documents.
+If the aircraft document is **expired**, Leon will display a **warning** while adding the flight on the aircraft the document is issued for.
+===== Documents definitions =====
+[{{ :leon:admin-fleet-management:defining new acft docs.jpg?150|Defining new documents for fleet}}]
+Before you add any aircraft document in Leon, you need to customise the list of all fleet documents you want to use.
+Go to Settings > Fleet Documents Setup and under the icon **Documents definitions** you will be able to add document name and document type.
+By clicking on the icon {{:leon:icons:fleet-doc.png?|}} you can add another document. The window also allows you to change positions of documents, depending on their importance, by clicking green upward/downward arrows. Once the making of the list is finished, save changes.
+===== Adding a new document to a particular tail =====
+[{{ :leon:admin-fleet-management:adding new docs to tail.png?300|Adding newly defined document to a particular tail}}]
+Next step is adding documents to a particular aircraft, which can be done when clicking on aircraft registration. When a pop-up window **Edit aircraft Documents Set** shows up tick particular documents in column **Use** and **Req** (see screenshot on the right).
+To make it easier, when it comes to adding the same band of documents to **all aircraft**, you can copy documents from already set up aircraft to the one that needs to have documents added. Go to unassigned aircraft, click **Copy documents**, choose the aircraft from which the import should be done and update.
+It is also possible to add fleet documents to tails marked as **not used** (in aircraft profile) - Leon shows aircraft status in a column **Status**.
+----
+===== E-mail Notifications =====
+[{{ :leon:settings:fleet:fleet_documents_setup_-_reply_to.png?200|'Fleet documents notifications' setup window}}]
+It is a simple feature which allows you to define one or more persons who should be notified when aircraft document is going to be **expired**.
+In a field **Intervals** you can add a number of days before a document's expiry date, when emails should arrive (as many as necessary - after a comma).
+Additionally, it is possible to indicate the **From:** email.
+Emails available in the dropdown are either active e-mails configured in the 'Mailboxes' or 'do-not-reply@leonsoftware.com'.
+----

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