This shows you the differences between two versions of the page.
Both sides previous revision Previous revision Next revision | Previous revision | ||
leon:new-phonebook [2022/08/29 16:09] marek |
leon:new-phonebook [2024/03/22 21:58] (current) rafal [BASIC] |
||
---|---|---|---|
Line 1: | Line 1: | ||
====== PHONEBOOK ====== | ====== PHONEBOOK ====== | ||
- | [{{ : | + | [{{ : |
To make flight preparations quick and easy you can use this section and add contact data to Leon. | To make flight preparations quick and easy you can use this section and add contact data to Leon. | ||
Line 18: | Line 18: | ||
* {{: | * {{: | ||
* {{: | * {{: | ||
- | * **Client** - indicates whether the contact is or isn't a Client. | + | * **Category** - indicates whether the contact is or isn't a Crew, Client, or PAX. Client |
* **Country** - a country where the contact is based | * **Country** - a country where the contact is based | ||
+ | * **Action**: | ||
+ | * {{: | ||
+ | * {{: | ||
+ | ------------------ | ||
===== Filters ===== | ===== Filters ===== | ||
Line 28: | Line 32: | ||
* {{: | * {{: | ||
- | * {{: | + | * {{: |
+ | * **Show** | ||
+ | * **Labels** - allows filtering by labels assigned to the contacts. It is possible to filter by multiple labels (filtering based on 'or' method) | ||
+ | * **Category** - filtering by the category of the contact: Client, Crew, PAX and User | ||
+ | * **Type** - filtering by the type of the contact: Company, Person, Animal | ||
* {{: | * {{: | ||
- | * {{: | + | * {{: |
Resetting the filters can be done by deleting already selected options. | Resetting the filters can be done by deleting already selected options. | ||
Line 44: | Line 52: | ||
===== New Contact ===== | ===== New Contact ===== | ||
- | [{{ : | + | [{{ : |
- | [{{ : | + | [{{ : |
In order to add a new contact press {{: | In order to add a new contact press {{: | ||
Line 54: | Line 62: | ||
* **Person** | * **Person** | ||
- | Depending on the selection, the details | + | Depending on the selection, |
- | Some of the **important fields** are: | + | In order to **edit** the existing contact, simply click on the contact and the editing pop-up window will display. |
- | * **Language** - an indication of the language that the contact | + | The contact |
- | * **Salutation** - salutation selected here can be used in email and documents templates by default | + | |
- | * **Operator base** - more information below | + | |
- | * **Client** - checkbox indicating | + | |
- | * **Preferred handling agent** - more information below | + | |
- | * **Exclusion zones** - more information below | + | |
- | In order to **edit** the existing contact, simply click on the contact and the editing pop-up window will display. | + | The formats for inserting dates recognized by Leon are dd.mm.yyyy, dd-mm-yyyy, dd/mm/yyyy |
- | The contact details in the editing window are the same as in the 'New contact' | ||
------------------------------------- | ------------------------------------- | ||
==== Operator base ==== | ==== Operator base ==== | ||
Line 150: | Line 152: | ||
------------------- | ------------------- | ||
+ | ===== Possibility to delete multiple contacts ===== | ||
+ | It will be possible to delete multiple contacts at once in the Phonebook. | ||
+ | [{{ : | ||
+ | [{{ : | ||
+ | In order to **delete multiple contacts** the following steps need to be performed: | ||
+ | |||
+ | - Click on the **DELETE CONTACTS** button located at the bottom panel of the Phonebook | ||
+ | - The ' | ||
+ | * **Available** - all the contacts available in the Phonebook. Contacts can be searched for by inserting the name in the ' | ||
+ | * **Selected** - contacts selected for the removal | ||
+ | - In the ' | ||
+ | - Once the contacts are selected, press **REMOVE CONTACTS** button | ||
+ | - **Remove contacts confirmation** pop-up will appear where one of the two options can be selected: | ||
+ | * **Deactivate** - this option deactivates contacts | ||
+ | * **Permanently delete & anonymize data?** - this option removes the contacts permanently from the Phonebook and Leon database. Once the contact is permanently removed it cannot be reinstated | ||
+ | - Once confirmed, the proper action based on the selection is performed | ||
+ | |||
+ | The following types of contacts **cannot be removed** in the Phonebook: | ||
+ | |||
+ | * Leon Users | ||
+ | * Clients assigned to the requests in the ' | ||
+ | * Leon Support/ | ||
+ | |||
+ | ----------- | ||
===== Edit Contact ===== | ===== Edit Contact ===== | ||
Line 157: | Line 183: | ||
Depending on the type of contact, a different set of details will be available. | Depending on the type of contact, a different set of details will be available. | ||
- | When it comes to the **Company** type client, | + | When it comes to the **Company** type client, |
- | * **Basic*** | ||
- | * **Persons** | ||
- | Some of the elements are explained in the 'New Contact' | + | When it comes to the **Person** type client, the following sections are available: **Basic**, **Details**, **Characteristics**, **Sharing**, **Persons**, **Misc**, **Files**, **Flights** |
- | + | ||
- | When it comes to the **Person** type client, the following sections are available: | + | |
- | + | ||
- | * **Basic** | + | |
- | | + | |
- | | + | |
- | | + | |
- | | + | |
The sections are explained below. | The sections are explained below. | ||
------------------------- | ------------------------- | ||
+ | ===== History of contact changes ===== | ||
+ | [{{ : | ||
+ | The history of contact changes can be accessed by clicking on {{: | ||
- | ==== BASIC ==== | ||
- | [{{ :leon:new-phonebook:np_-_basic_tab.png? | + | In the case of **Person** type contacts, the history pop-up window is divided into two tabs, as per the screenshot on the right: |
- | **Basic** | + | * **Basic** |
+ | * **Documents** - changes to Contact documents | ||
- | Some of the more important details are: | + | In case of **Company** type contacts, there is only one **Basic** tab, containing basic company information. |
- | * * **Language** - an indication of the language that the contact speaks. This could be important when contacting | + | The Changes history window displays |
- | * **Salutation** - salutation selected here can be used in email and documents templates by default | + | |
- | * **Operator base** - more information in the 'New Contact' | + | |
- | * **Client** - checkbox indicating in the contact is a Client or not | + | |
- | * **Preferred handling agent** - more information in the 'New Contact' | + | |
- | * **Exclusion zones** - more information in the 'New Contact' | + | |
- | Additionally, | + | The changes are represented by colours: |
- | --------------------------- | + | * {{:leon:new-phonebook: |
+ | * {{:leon:new-phonebook: | ||
+ | * {{:leon:new-phonebook: | ||
+ | * {{:leon:new-phonebook: | ||
- | ==== DOCUMENTS ==== | ||
- | [{{ : | ||
- | In the documents section the following details can be inserted: | ||
+ | |||
+ | --------------- | ||
+ | ===== TABS ===== | ||
+ | ==== BASIC ==== | ||
+ | |||
+ | [{{ : | ||
+ | [{{ : | ||
+ | **Basic** tab contains some basic information as well as the documents and, VISA and Vaccinations details. | ||
+ | |||
+ | As for the generic information, | ||
+ | |||
+ | * **Name and Surname** | ||
+ | * **Gender** | ||
+ | * **Place and date of birth** | ||
+ | * **Account** - Client name to which contact is assigned | ||
+ | * **Email addresses: | ||
+ | * Invoices and credit notes are sent to the billing e-mail if provided, otherwise to the default e-mail for invoices in operator settings. | ||
+ | * Flight notifications are sent to addresses with a ' | ||
+ | * All other system e-mails are sent to the work e-mails. | ||
+ | |||
+ | |||
+ | It is very similar when it comes to the **Basic** tab in the **Company** contact, apart from the **documents, | ||
+ | |||
+ | In the **documents subsection** the following details can be inserted: | ||
+ | [{{ : | ||
* **PASSPORTS** - clicking on the 'NEW PASSPORT' | * **PASSPORTS** - clicking on the 'NEW PASSPORT' | ||
* **VISAS** - clicking on the 'NEW VISA' button will allow adding new visa details and connecting it to the specific passport | * **VISAS** - clicking on the 'NEW VISA' button will allow adding new visa details and connecting it to the specific passport | ||
Line 207: | Line 246: | ||
Access to this section can be allowed in the ' | Access to this section can be allowed in the ' | ||
- | --------- | + | --------------------------- |
+ | ==== DETAILS ==== | ||
+ | [{{ : | ||
+ | |||
+ | The ' | ||
+ | |||
+ | Some of the more important details are: | ||
+ | |||
+ | * * **Language** - an indication of the language that the contact speaks. This could be important when contacting the Client, especially if sales emails and documents are to be sent (can be customized in a specific language in the [[leon: | ||
+ | * **Salutation** - salutation selected here can be used in email and documents templates by default | ||
+ | * **Operator base** - more information in the 'New Contact' | ||
+ | * **Client** - checkbox indicating in the contact is a Client or not | ||
+ | * **Preferred handling agent** - more information in the 'New Contact' | ||
+ | * **Exclusion zones** - more information in the 'New Contact' | ||
+ | * **Avinode ID** - field where the Avinode ID can be inserted and previewed | ||
+ | * **Customer Commission** - this subsection consists of 2 fields: ' | ||
+ | * **Quote recipients** - this list of persons receiving copies of all quotes requested by that contact | ||
+ | * **Is account** - an indication if the contact is also an account. The company is an account by default. A person can be indicated in the DETAILS tab - Is account. Once it is an account, Persons can be assigned to it | ||
+ | * **Is representative** - indication if the person is also a Representative of the Client/ | ||
+ | * **Is provider** - indication if the contact also falls under the category of providers | ||
+ | |||
+ | ---------------- | ||
- | ==== PAX CHARACTERISTICS ==== | + | ==== CHARACTERISTICS ==== |
[{{ : | [{{ : | ||
Line 264: | Line 324: | ||
This tab allows selecting extra settings that apply to the specific client. | This tab allows selecting extra settings that apply to the specific client. | ||
- | Currently, the 'Receive mvt messages' option | + | Currently, the following options are available |
- | + | [{{ : | |
- | This setting allows selecting the client for MVT messages, subject to the ' | + | * **Receive mvt messages** - this setting allows selecting the client for MVT messages, subject to the ' |
+ | * **Newsletter** - possibility to subscribe PAX to the newsletter | ||
+ | * **Never delete automatically** - this functionality is connected to the functionality located in the General Settings > ' | ||
-------- | -------- | ||
Line 295: | Line 357: | ||
+ | ------- | ||
+ | ==== ACCOUNTING ==== | ||
+ | The ' | ||
+ | * **INVOICES** | ||
+ | * **CONTRACTS** | ||
- | ------- | + | ----------- |
+ | [{{ : | ||
+ | === INVOICES === | ||
+ | |||
+ | The ' | ||
+ | |||
+ | The list includes Pro-forma invoice, Invoice, Credit Note, and Recharge invoice. | ||
+ | |||
+ | ---------- | ||
+ | |||
+ | === CONTRACTS === | ||
+ | [{{ : | ||
+ | The ' | ||
+ | |||
+ | The following information can be inserted: | ||
+ | |||
+ | * **Name** - Contract name | ||
+ | * **Number** - Contract number | ||
+ | * **From**/ | ||
+ | * **Block hours** - contracted block hours | ||
+ | * **Active** - checkbox allowing to mark the contract as active | ||
+ | |||
+ | Once the contract is added it will be available in the ' | ||
+ | |||
+ | {{: | ||
+ | |||
+ | Additionally, | ||
+ | |||
+ | -------------- | ||
+ | === SETTINGS === | ||
+ | [{{ : | ||
+ | The ' | ||
+ | |||
+ | * **Cost centre** - manual input of PAX's cost centre | ||
+ | * **Project number** - manual input of PAX's project number | ||
+ | |||
+ | |||
+ | --------------------------- | ||
+ | |||
+ | ==== EXPORT HISTORY ==== | ||
+ | [{{ : | ||
+ | This section contains information about the export of contact data. | ||
+ | |||
+ | Access to this section can be allowed/ | ||
+ | |||
+ | The table contains the following information: | ||
+ | |||
+ | * **User** - Name and Surname of the person that performed the export of Contact data | ||
+ | * **Date** - Date and time in UTC when the export was performed | ||
+ | |||
+ | |||
+ | ------------- |