PAX panel is available in the right-hand filter. It shows list of passengers (names or TBA). You can edit PAX profiles by clicking the icon where you can define PAX details, Travel document or preferences. Mark a checkbox FERRY if no PAX should be added to the trip.
Passengers can be added to Leon in 2 ways: selecting names from Leon database or manually by inserting details. You can add pax number while adding a new trip, then in a tab PAX you just input their details.
If you have reduced PAX number by navigating with arrows (which result PAX names disappear from the filter) and you again increased PAX number - Leon will bring the same PAX names to the filter. PAX will not be brought back to the list if you reduced the number and saved changes.
The PAX panel is divided into 2 sections: Database and Text.
If you hover the mouse over the PAX number window, Leon shows a pop-up window with the information of how many males, females, children and infants are on the flight.
In Leon all Pax data can be stored in Phonebook. When you add pax from the database all you need to do is to insert passenger's first 3 letters of either his name or surname, then Leon will open a drop-down box with suggestions.
Apart from inserting different characteristics of the PAX, there is an option to assign default Salutation which will be applied to Sales Documents and Email templates (salutation item in the available data). You can select the salutation from the list of available options where @F will apply the First name and @L will apply the Last name
If a passenger has more than 1 passport (or Travel document) you can select which one should be used as the default (in PAX profile mark a checkbox 'Default').
It is also possible to select a different passport for departure & arrival - when adding PAX, click + icon and select appropriate passport.Or any other Travel document.
This feature is for PAX selected from Leon database and not available when adding PAX from text.
PAX can be added to the flight in the following ways:
Options to add PAX to the flights are explained below.
If the PAX are already in the database (Phonebook), it is sufficient to insert the first letter of PAX name in the PAX name field and Leon will display the list of names.
Simply pick the name from the list and save changes.
If you type a new PAX name/surname (which has not been added yet) into the field 'To be announced', Leon will show a button + ADD PAX.
Click it (or press Enter key) to have a window displayed where you can add all PAX details (apart from name/surname which will already show). Once the details are added and saved, PAX will be added to the flight as well as to the Phonebook
It is now possible to select the PAX on the flights using the PICK FROM LIST option.
This option allows to quickly select and add the PAX to the flight.
Click on the PICK FROM LIST option to open the Select PAX pop-up window.
The Select PAX window is divided into the following sections:
It is also possible to assign PAX to the flight, by scanning the Passport/National ID.
In the tab PAX, click on ADD PAX LIST option > TRAVEL DOCUMENTS and select a scan of the passenger's travel document.
Once the scan has been uploaded, Leon will show a new window with the scan attached as well as the person's details filled in.
To add passenger's details to the database (so that it can be used again when the same passenger travels) click a button and save changes.
Once added to the flight, the person will automatically be added to the Phonebook upon saving changes.
PAX data import from Excel file is possible only if the file is in the same format as the one which is generated in Leon when you export PAX data to Excel (see screenshot below). If you change columns order in the file or add a column, Leon will not import PAX data. Below you can see the format of Leon PAX Excel file.
In order to import PAX from Excel, once the file is filled in with PAX details, in a section OPS open a tab 'PAX' in the right filter, click icon IMPORT PAX and select Import from Excel, then select PAX file (make sure it is saved as .xls) and Leon will automatically import all PAX data (click SAVE to finish the import).
All other PAX details which can not be inserted into to file, such as i.e. place of birth, need to be added manually.
It is possible to import PAX from a leg assigned to the same trip or import PAX from text.
If there are Passengers assigned to the flights within the same trip Leon will display available flight that the PAX can be imported from. In this case simply select a leg of the trip of which pax should get imported from and click 'OK'.
“Pax import from the text is disabled because pax have been written as a note in Text tab. Please clear the note in Text tab to activate pax import from text”.
Import from text option will allow you to add Passenger details from a file.The Passenger details will be added to the flight and Phonebook at the same time. The Passenger details have to be inserted in certain format. There are currently 2 formats available. Both are presented in the Text section of this page.
The process of importing PAX list from text is very simple:
When adding passengers from the Phonebook, Leon shows a link EXPORT PAX.
By clicking it you get an access to an Excel file where assigned PAX details are sent, such as:
If the Travel document is different on arrival and departure, Leon will include both in the Excel file.
Open a tab 'PAX' and click the button - Leon will show a new window, where missing PAX details can be inserted, such as:
PAX name & surname, passport & national ID details can't be added from this window - only from a single PAX profile.
To add a visa to a particular passport, edit PAX profile, click a button and add details:
Adding details of visas to OPS documents (Trip Sheet and Gendec), can be obtained from Documents Manager panel, by using items under visaList.
If you want to add a new passenger to the database just click and a new pop-up window will show up where you should input details. Passenger's characteristic (his favourite dishes, drinks or dislikes) will appear on the Trip Sheet document.
It is possible not to mark a default Travel document at all, but in this case - if such a passenger is added to the flight - Leon will show a caution (PAX number in yellow) and if you hover the mouse over PAX number Leon will show information: 'At least one of PAX passport missing'. Double-click on PAX number to select an appropriate Travel document for the passenger.
If a new passenger should be assigned to a certain Company you can do it by typing the 1st letter of a company name.
If a passenger is under 2 years old he/she will appear in the tab PAX as (I). If between 2 and 12 years old - as (C). If you hover the mouse over PAX number in either OPS or Calendar section that information also appears.
If you need to add some extra information to an existing passenger that is already assigned to a flight you can do it by clicking on 'Edit in phonebook' link. This will redirect you to the Phonebook where the data can be filled in.
If you want to remove a passenger from the list just click X on the right.
Travelling within EU does not require using a passport by EU citizens - passengers can use national ID cards instead.
It is now possible to add ID card's details to PAX profile and use it on the trip. Leon will show ID card's details on documents, such as: Crew Trip Sheet or PAX Trip Sheet as long as it's set up in Documents Manager panel, by using data items: 'arrivalNationalId' & 'departureNationalId'.
Adding ID card
When adding a new passenger's profile (or when editing the profile of already added passenger), click on the button and insert ID card's details.
In the OPS panel (tab PAX) Leon shows expiry date of the ID card.
When adding a new PAX to Leon (or editing already added PAX profile), a new column Type shows in National IDS section. By default it shows 'ID Card' - click it to get the drop-down list open and select appropriate ID type from available list:
Click Text tab if you want to add pax details manually. Pax number in this section needs to be changed manually.
To generate pax data in the document Pax Manifest details need to be inserted in a certain format. There are currently 2 formats available:
1, Mr, Smith John, 06-03-1978, ABC123456, 13-12-2020, UK
2, Ms, Smith Jessica, 03-06-2001
As you can see from the screenshot, depending on the format inserted, PAX Manifest document will be filled in fully or partially.
It is possible to order catering directly from Leon. In order to make this work, a few settings must be defined.
In a section Settings > Email Templates find Catering Requests and click it to set it up. You can change the default one's name or remove it and add a new one (you can add multiple templates).
Edit a template to define its Subject, Body and default Recipients emails: From, Reply to, CC & BCC. Use Available data items to re-arrange the email template.
Once catering email templates have been defined, open OPS checklist item 'Catering', click a button and Leon will show a window for order sending.
A drop-down 'Email templates' will show all previously defined templates. Insert an email address into a field TO to which the catering order should be sent out and click SAVE.