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leon:table [2019/09/30 07:54]
bartek [Sending documents to CrewBriefing in PPS] 		leon:table [2021/01/15 13:06]
rafal [Flight documents]
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 If the flight is added as **Ambulance, Cargo, Simulator or Training** type, these types will display in the **PAX column**. In addition, **Ambulance** type flights will display the number of PAX in brackets if passengers are added, i.e Ambulance(2) for Ambulance type flights with 2 PAX.  If the flight is added as **Ambulance, Cargo, Simulator or Training** type, these types will display in the **PAX column**. In addition, **Ambulance** type flights will display the number of PAX in brackets if passengers are added, i.e Ambulance(2) for Ambulance type flights with 2 PAX. 
 +
 +----
 +
 +**FLIGHT ORDER printing/sending**.
 +
 +Leon informs if the Flight Order document was not printed/sent again by **highlighting** the checkbox placed on the left side of the Table screen (right next to the column 'FW & JL').
 +
 +{{:leon:schedule:green checkbox.png|}} - new flight added: Flight Order not printed. No flight number, schedule, aircraft or crew change has been made.
 +
 +{{:leon:schedule:white checkbox.png|}} - Flight Order printed.
 +
 +{{:leon:schedule:orange checkbox.png|}} - a change has been made (flight number, schedule, aircraft or crew) - Flight Order should be printed/sent again.
  
  
-**Tip**: when you set the filter to show desired type of information, you can hide it by unpinning it. By doing the same with the right panel, you can use entire screen space for the activities preview. Click once on any activity to select, click twice to open the right panel for editing. 
  
 ---- ----
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 An additional option in Editing Trip panel is possibility of entering **Cargo** value. Switch to Cargo or PAX & Cargo in Settings > Flight Editing section in **Trip edit scheme** drop-down. An additional option in Editing Trip panel is possibility of entering **Cargo** value. Switch to Cargo or PAX & Cargo in Settings > Flight Editing section in **Trip edit scheme** drop-down.
 +
 +Leon will mark a cargo flight as 'Ferry' **only** if both 'PAX' and 'Cargo' are set to '0' in trip edition panel.
  
 ==== Positionings ==== ==== Positionings ====
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 ---- ----
  
 +==== Simulators ====
 +
 +[{{ :leon:schedule:SIM2.png?200|Add Simulator window}}]
 +
 +To add a new **Simulator** as the plan, click on {{:leon:schedule:New Simulator.png?nolink|}} button. Once a pop-up window shows, fill it in with details such as Aircraft type, Date, ADEP, ADES, BLOFF, BLON. 
 +
 +**Initially, it is possible to add a SIM session without having to insert the crew as long as no Journey Log fields are filled in.** Once the JL field is filled in, at least one crew has to be assigned.
 +
 +Crew positions which can be added to SIM duty are CPT, FO, LTC, TRI, TRE, FE, FE2.
 +
 +'Night T/O', 'Night LDG', 'Approach' and 'Approach type' fields will show only if these fields are activated in 'Flight editing' > 'Journey Log Items' section. When editing an existing Simulator session, these fields will show only if they were previously applied.
 +
 +{{:leon:schedule:sim plan.png?nolink|}}
 +
 +Once the SIM duty is done you can add details: T/O, LDG, Landings, Pilot Flying, Approach and Notes and Leon will show SIM duty in OPS with the grey colour indication and green dot. 
 +
 +
 +{{:leon:schedule:Simulator1.png?nolink|}}
 +
 +
 +In order to **edit** the Simulator, you need to click on it and the pop-up 'Edit Simulator' window will appear. There, you can update the relevant details and save the changes.
 +
 +
 +
 +<box> **Crew currency feature will work properly only when the field 'Pilot Flying' has been filled in with pilot/pilots codes. In a case where FO did take off and CPT did landing (or vice versa), you should add crew codes in a field 'Pilot Flying' as FO/CPT or CPT/FO** </box>
 +<box> **It is possible to add SIM session on a virtual aircraft. This could be useful when the crew have to be trained on an aircraft that is not yet a part of the fleet (purchase in progress).** </box> 
 +-----
  
 ===== Adding a New Trip ===== ===== Adding a New Trip =====
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 ---------- ----------
  
- 
----- 
  
 ==== View Settings ==== ==== View Settings ====
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 {{:leon:schedule:CAM details.jpg|}} {{:leon:schedule:CAM details.jpg|}}
  
-----+----------
  
 <box>**All default Leon documents can be re-arranged and adjusted by using a panel 'Documents Manager' and also a brand new document can be created by using that functionality.**</box> <box>**All default Leon documents can be re-arranged and adjusted by using a panel 'Documents Manager' and also a brand new document can be created by using that functionality.**</box>
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 If you select only one leg of a multiple-legged trip and right-click with the mouse, you will see 2 available buttons on top: TRIP and LEG. Select LEG to print documents for just that marked leg.  If you select only one leg of a multiple-legged trip and right-click with the mouse, you will see 2 available buttons on top: TRIP and LEG. Select LEG to print documents for just that marked leg. 
 +
 +[{{ :leon:flights-documents-for-flights:Send Documents.png?200|Send documents window}}]
 +To send the documents to the crew assigned to a flight you simply click on the envelope icon next to the document you wish to send.
 +
 +A pop-up window will open as per screenshot.
 +
 +If you created the email template in the [[leon:email-templates|EMAIL TEMPLATES]] section, the CC, BCC emails, as well as the text, will be pre-populated. If there is more than one template created in the 'Email Templates' section, you can select the relevant one from the 'Templates' dropdown.
 +
 +You can additionally include **ADEP/ADES Handler** when sending the OPS/Sales/Custom documents. Handling agent has to be selected in the OPS checklist. If the Handling agent is not selected, the checkbox at the corresponding handler will be inactive. Additionally, the checkbox will be inactive if the selection includes positioning. The checkbox status is remembered by Leon.
  
 It is also possible to send the documents to CrewBriefing. More information can be found [[leon:trip|here]]. It is also possible to send the documents to CrewBriefing. More information can be found [[leon:trip|here]].
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 === Flight Order === === Flight Order ===
  
-[{{ :leon:flights-documents-for-flights:flight-order.png?200|Example of Flight Order document}}] 
  
-**Flight Order** is an internal document generated for each trip required by CAA. In Leon, the format of this document can be customised. The Flight Order number looks like a date format, however, its number is a consecutive 'Flight Order' number issued in a particular month, i.e. **6-07-2013** means, that it is the 6th consecutive 'Flight Order' issued in July. 
  
 +**Flight Order** is an internal document generated for each trip required by CAA. In Leon, the format of this document can be customised. The Flight Order number looks like a date format, however, its number is a consecutive 'Flight Order' number issued in a particular month, i.e. **6-07-2013** means, that it is the 6th consecutive 'Flight Order' issued in July.
  
-Flight Order pattern available in Leon is filled in by the data entered while adding a new flight: 
  
-  * Aircraft type & registration +Flight Order patterns are available in **Documents Manager** panel - click {{:leon:documents-manager:icon 1.jpg|}} select 'Flight Order' and view 1 of the 3 available templates. If you are happy with a particular one, insert the version and save. To publish it click the white dot.
-  * Type of flight +
-  * Crew details +
-  * Supplementary information +
-  * Schedule details +
-  * After-flight report (data imported from 'Journey Log') +
- +
-The other columns/fields need to be filled in manually: +
- +
-  * Crew duties/rest details +
-  * Flight order attachments (tick appropriate boxes) +
-  * Remarks +
-  * COM signature+
  
 ---- ----
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 [{{ :leon:flights-documents-for-flights:gendec full.jpg?200|General Declaration document}}] [{{ :leon:flights-documents-for-flights:gendec full.jpg?200|General Declaration document}}]
  
-This document lists __inbound and outbound flight details__ and crew names. It is being requested by the __immigration authorities__ at some airports of arrival.  +This document lists __inbound and outbound flight details__ and crew names. It is being requested by the __immigration authorities__ at some airports of arrival. The pattern of 'General Declaration' also includes 'Declaration of Health' with the space for notes and signatures along with the general declaration signature signed by PIC. The text can be modified upon request.
- +
- +
-The pattern of 'General Declaration' also includes 'Declaration of Health' with the space for notes and signatures along with the general declaration signature signed by PIC. The text can be modified upon request.+
  
-<box>**It is possible to have a General Declaration document including passengers details - please contact [[http://support@leonsoftware.com|Leon Support]] team to have it implemented**</box>+It is possible to have a General Declaration document including **passengers details** - go to a section Settings > Documents Manager, click 'New Template' and select one of the **5** available templates, including GenDec UK or GenDec US.
  
 ---- ----
  
-=== Trip Sheet ===+=== Crew Trip Sheet ===
  
 [{{ :leon:flights-documents-for-flights:trip sheet.png?200|Trip Sheet - flight & checklist information}}] [{{ :leon:flights-documents-for-flights:trip sheet.png?200|Trip Sheet - flight & checklist information}}]
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 This document includes basic information about the flight, which is important for the crew and must be acknowledged by the crew before the flight. This document includes basic information about the flight, which is important for the crew and must be acknowledged by the crew before the flight.
  
-'Trip Sheet' in Leon is divided into two sections: **Trip Sheet** and **Flight Service Notices** - both can be listed either on the same page or on separate pages (this can be set in [[leon:documents-setup|Documents Setup]] - **Flight editing** tab - 'On Trip Sheet set "Flight Service Notices" as a separate page'. 
  
-  * **Trip Sheet** - information such as: crew names & functions, FDP details, clients, registration marks and call signs of the aircraft, OPS contact data, flight schedule details, handling agents contact details, fuel info and overflight/landing permissions.+  * **Crew Trip Sheet** - information such as: crew names & functions, FDP details, clients, registration marks and call signs of the aircraft, OPS contact data, flight schedule details, handling agents contact details, fuel info and overflight/landing permissions.
   * **Flight Service Notices** - PAX names, passport numbers & expiry dates, nationality details. Information about PAX catering, transport, special requests, crew HOTAC, crew transport and additional info can also be included.   * **Flight Service Notices** - PAX names, passport numbers & expiry dates, nationality details. Information about PAX catering, transport, special requests, crew HOTAC, crew transport and additional info can also be included.
  
 +<box>**You can make adjustements to this document in 'Documents Manager' panel by using HTML & CSS panels and connecting items in 'Available Data' filter.**</box>
 ---- ----
  
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 ---- ----
  
-=== Pax Information ===+=== Pax Trip Sheet ===
  
 [{{ :leon:flights-documents-for-flights:pax information.png?200|Pax Information - flight brief for passengers }}] [{{ :leon:flights-documents-for-flights:pax information.png?200|Pax Information - flight brief for passengers }}]
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   - Once all send, you should be anle to view them in CrewBriefing in PPS. The documents sent form Leon are merged into a file generated for Crew in CrewBriefing page.   - Once all send, you should be anle to view them in CrewBriefing in PPS. The documents sent form Leon are merged into a file generated for Crew in CrewBriefing page.
  
-It also is possible to upload files for **multiple trips**. To do so simply mark the trips you would like to send the documents for, open the documents menu and click on the relevant 'PPS icon'. If some of the documents fail to upload, the window will display message as per below+It also is possible to upload files for **multiple trips**. To do so simply mark the trips you would like to send the documents for, open the documents menu and click on the relevant 'PPS icon'. If some of the documents fail to upload, the window will display the message as per below
  
 {{:leon:schedule:export-to-pps:Multiple trips.png?nolink|}} {{:leon:schedule:export-to-pps:Multiple trips.png?nolink|}}
  
-When sending documents to PPS you have an option between doing it for **First Flight** or **Per Flight**.+When sending documents to PPS you have an option between doing it for **First Flight** or **Per Flight**. 
  
 {{:leon:schedule:first flight.png|}} {{:leon:schedule:first flight.png|}}
 +[{{ :leon:pps:CrewBriefing.png?200|Files uploaded in CrewBriefing}}]
  
-**First Flight** will attach all the documents to the first leg of the trip in the CrewBriefing. **Per Flight** option will match the relevant documents to the responding flights in the CrewBriefing+There are **few scenarios possible** of sending the documents to CrewBriefing:
  
-<box>**In order to send documents to PPS Crew Briefing, in PPS the flight needs to be dispatched to Crew Briefing and then it will be possible to  upload docs from Leon to Crew Briefing.**</box>+  * **In LEG mode to First Flight** - all the documents attached to first flight and each pdf generated per leg, number of pages within one pdf 
 +  * **In TRIP mode to First Flight** - all the documents attached to first flight and each pdf generated per trip 
 +  * **In LEG mode and Per Flight** - each document attached to the relevant flight and each pdf generated per leg 
 +  * **In TRIP mode and Per Flight** - exactly in the same way as in the LEG mode and Per Flight 
  
-<box>**Re-sending documents from Leon to PPS Crew Briefing will result in updating them also on PPS's side**</box>+After the documents are sent, in CrewBriefing, apart from the document type name, additionally, there is the **routing** indicated in the file name in CrewBriefing. 
 + 
 +. 
 + 
 +<box>**In order to send documents to PPS CrewBriefing, in PPS the flight needs to be dispatched to CrewBriefing and then it will be possible to  upload docs from Leon to CrewBriefing.**</box> 
 + 
 +<box>**Re-sending documents from Leon to PPS Crew Briefing will result in updating them also on CrewBriefing's side. This also applies to the documents that are sent to First Flight and then resent Per Flight - duplicates will be replaced according to the option selected. In CrewBriefing, if a document has not been resent it will not be overwritten, i.e. sending the Flight Order and GenDec initially and then resending the GenDec, CrewBriefing will keep the original Flight Order untouched. Analogically, it works in a similar way with the flights.**</box>
  
 <box>**It is only possible to upload PDF format to CrewBriefing in PPS. The documents are stored in CrewBriefing for 3 days from the date of the flight after which they're removed from the database.**</box> <box>**It is only possible to upload PDF format to CrewBriefing in PPS. The documents are stored in CrewBriefing for 3 days from the date of the flight after which they're removed from the database.**</box>
 +
 +<box>**It is advised to send the documents using either First Flight or Per Flight.**</box>
  
 --------- ---------
 +
 +===== SLOT & ASM messages =====
  
 ==== GCR Messages ==== ==== GCR Messages ====
  
-GCR messages (General Aviation Slot Clearance Request) allow to reserve slots at airports. They use internationally valid format described below. To send a GCR right-click on the flight and select **SHOW SCHEDULE**. In the drop-down box select **GCR**. The content window automatically displays the default information basing on the selected flight. To send the message you need to add the recepient's email address at the bottom of the pop-up window.+GCR messages (General Aviation Slot Clearance Request) allow to reserve slots at airports. They use internationally valid format described below. To send a GCR right-click on the flight and select **SHOW SCHEDULE**. In the drop-down box select **GCR**. The content window automatically displays the default information basing on the selected flight.  
 + 
 +To send the message you need to add the recepient's email address in the **TO** section. In the **FROM** section you need to insert the **LABEL** and in **Reply to** section you insert the email where the replies should be sent to.
  
 <html> <html>
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 **</box>  **</box> 
  
-[{{ :leon:schedule:GCR 3 legs.jpg?200|GCR message example - flights on the same day}}]+[{{ :leon:schedule:GCR v1.png?200|GCR message example - flights on the same day}}]
  
-[{{ :leon:schedule:GCR 2 days.jpg?200|GCR message example - flights on different days}}]+[{{ :leon:schedule:GCR v2.png?200|GCR message example - flights on different days}}]
  
-[{{ :leon:schedule:GCR situation.jpg?200|GCR example - flights on the following days}}]+[{{ :leon:schedule:GCR v3.png?200|GCR example - flights on the following days}}]
  
 __GCR FORMAT:__ __GCR FORMAT:__
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 The default message content can be inserted manually, however, the format still applies. The default message content can be inserted manually, however, the format still applies.
 +
 +
  
 ---- ----
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 ==== SCR Messages ==== ==== SCR Messages ====
  
-[{{ :leon:schedule:show schedule 1.jpg?200|Sending schedule in SCR format}}]+[{{ :leon:schedule:SCRv1.png?200|Sending schedule in SCR format}}]
  
 Format **SCR** (Slot Clearance Request/ Response) can be used by right-clicking with the mouse and selecting **SHOW SCHEDULE**. When a pop-up window appears, you can change the format from 'Plain Text' to SCR.  Format **SCR** (Slot Clearance Request/ Response) can be used by right-clicking with the mouse and selecting **SHOW SCHEDULE**. When a pop-up window appears, you can change the format from 'Plain Text' to SCR. 
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 Another drop-down box allows to select between **airports**. Another drop-down box allows to select between **airports**.
 +
 +**IATA schedules seasons** – there are two seasons: Summer(**S**) and Winter (**W**). The season changes when the clocks change in Europe between daylight savings time and standard time.
 +
 +•      **Summer** starts on the last Sunday in March through to the Saturday of the last weekend in October
 +
 +•      **Winter** starts on the last Sunday in October through to the Saturday of the last weekend in March
  
 <box>**It is possible to add more than one email address into the 'TO' field. The email address from the field 'FROM' can be used by the recipient to confirm the slot. Click 'CC' button to add copy email addresses.**</box> <box>**It is possible to add more than one email address into the 'TO' field. The email address from the field 'FROM' can be used by the recipient to confirm the slot. Click 'CC' button to add copy email addresses.**</box>
  
 --------- ---------
 +==== ASM messages ====
 +
 +[{{ :leon:schedule:ASM - show schedule.png?200|ASM message option}}]
 +It is now possible to send **Ad Hoc Schedules Message (ASM)** from 'Show Schedule' section in Leon.
 +
 +In order to send the message, you need to go to 'Show Schedule' option in the Documents Menu in OPS view and switch the option from 'Plain Text' to 'ASM' in the top-left dropdown.
 +
 +'ASM' message email option will populate. Currently, there are **3 options** available:
 +
 +  * **NEW - Insertion of New Flight Information** - used to send the information about the new flights
 +  * **CNL - Cancellation** - used to send the information about cancelled flights
 +  * **RPL - Replacement of Existing Flight Information** - used to send the information about changes on the flights
 +
 +<box>**The layout of the messages is with accordance to IATA's SSIM Manual, Chapter 5.**</box>
 +----------------
 +
 +**DCS** & **PSS** systems.
 +
 +**SSIM** (Standard Schedules Information Manual) panel in Leon (available in Settings), allows to send **ASM** (Adhoc Scheduled Message) messages to **DCS** (Departure Control System) & **PSS** (Passenger Service System) from a section **OPS**.
 +
 +The __1st step__ to make it work is adding default email addresses in Settings > SSIM panel.
 +
 +{{:leon:settings:dcs, pss emails.png?nolink|}}
 +
 +The __2nd step__ is sending ASM message to DCT & PSS systems from the **checklist** section of the panel OPS. 
 +
 +Each operator has 2 checklist items DCS & PSS available in the Settings > Flight Editing > OPS Checklist Items section. The items are not marked, so either need to be marked to appear on each single flight, or added from 'ADD ITEM' panel of the checklist in OPS section. Once added, they will appear with the **SEND** button.
 +
 +{{:leon:settings:dcs pss in checklist.png?nolink|}}
 +
 +==== Sending ASM messages to DCS & PSS ====
 +
 +By clicking SEND button for DCS or PSS item, Leon shows a new pop-up window, which shows pre-defined message. Leon shows **3** types of messages in formats as on screenshots below (formats are the same for DCS & PSS systems). If no default email address has been added in Settings > SSIM, Leon will show a warning information: "DCS/PSS or 'From' email is not set".
 +
 +**1**. **NEW - Insertion of New Flight Information** - displayed when sending ASM message for the new flight.
 +
 +{{:leon:settings:ASM new.png?nolink|}}
 +
 +**2**.  **RPL - Replacement of Exisitng Flight Information** -  displayed when re-sending ASM message to DCS.
 +
 +{{:leon:settings:AMS rpl.png?nolink|}}
 +
 +**3**.  **CNL - Cancellation** - displayed when a flight has been deleted.
 +
 +{{:leon:settings:AMS cnl.png?nolink|}}
 +
 +Once ASM message has been sent out, Leon will change the checklist item's status **automatically** to 'Sent'. If the schedule was changed or a flight has been deleted, the DCS or PSS item's status will turn to '**?**' 
 +
 +----
 +
 +===== Filters =====
 +
 ==== Filter - Tab SCHEDULE ==== ==== Filter - Tab SCHEDULE ====
 This tab is divided into several sections, such as: This tab is divided into several sections, such as:
leon/table.txt · Last modified: 2023/11/14 15:44 by rafal

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