Leon allows adding multi-crew certificates as a means of risk mitigation. Their use enables pilots to continue flying and air traffic control staff to continue duty despite the presence of medically-significant conditions which would otherwise pose an unacceptable risk to the safety of air navigation.
Tracking crew Certificates in Leon is a very helpful function. You can store scanned documents: licences, medicals, visas, etc. You can also specify which documents are required to be valid for dispatch (if invalid, Leon will show a warning when saving a new flight).
You can designate a person/persons responsible for managing certificates - they will be notified about upcoming certificates expiration. Your crew can be notified about it as well.
Email notifications can be defined for different types of certificates, for different aircraft types or crew, and with different intervals.
In this section you can create a certificates list - add name, type, decide what aircraft type it should apply to, and more.
The first step is adding a new certificate. Click on the 'New certificate' icon in the top-left corner to get a new window that needs to be filled-in.
'Certificates for' and 'Aircraft type' can be set up for all cockpit crew members and all the airplanes, such as license, medical, or security, or for a single crew member only. Very wide range of possible settings and system's flexibility will allow you to manage certificates quickly and easily.
If you want a pilot's licence number to be displayed on the 'Flight Order' (see below), simply make sure that it is set in the 'Certificates List' screen, when edited, as type 'License'.
REVALIDATION RULES - this function is for suggesting the next expiry date based on the certificates' issue date. If you leave both 'validity time' and 'revalidation' windows set to 0, the function is disabled.
When defining crew certificates, it is possible to assign them to a particular AOC. When AOC is selected on the trip, Leon will show a warning only for certificates previously assigned to that AOC.
When adding a new certificate, or editing an existing one, you can assign it to one of the pre-defined AOCs (all pre-defined AOCs can be checked in Settings > FTL Settings).
When assigning crew to a trip which has a particular AOC selected in a tab FLIGHT, Leon will show a warning only for the expired certificates assigned to this AOC.
If the crew has been assigned with such expired certificates (despite the warning), Leon will highlight the crew code in red (as long as the 'Crew certificate expired' checkbox is marked in the 3-dot filter) and if you hover the mouse over the code, Leon will show a pop-up window with expired certificates information.
It is possible to set up crew certificates per a tail.
When defining a new certificate (section Settings > Crew Certificates), click 'Aircraft selection type' to choose between: per a type or per a tail.
By selecting 'per a tail' Leon will show all active tails.
Once a new certificate's details are added, mark the appropriate tail/tails and save the changes. On the main list of crew certificates, Leon will show marked tails.
Leon will show certificates defined per a tail only for flights assigned on tails to which such certificates have been linked.
The example below shows a flight with the aircraft H-ELMT, which was not assigned to the certificates OPC - Leon does not show it on the list of the required certificates.
If you need to add certificates for your GROUND staff (office, maintenance, sales, etc…) you can do that by adding an aircraft GROUND to your fleet (one ground aircraft is free of charge). In order to do that, follow below steps:
Leon sends email notifications about certificates' expiry dates to selected people (Managers or OPS) as well as to certificate owner (a particular crew member) according to defined time intervals.
In this section, you can define rules for receiving notifications from Leon about the expiration of the crew certificates.
You can set as many rules as you need. You can add different recipients (i.e. people who manage certificates or particular groups of certificates).
It is also possible to make Leon send notifications to the certificate's owner (crew member). In this case, you can set different intervals and a notification email will be sent to the owner regarding all his certificates.
To define rules for sending email notifications regarding the expiration of certificates you need to follow these steps:
Once all is set & defined, Leon will be sending notifications emails to your inbox with the header Notification of expiring certificates. Inside the email, you will find information about the expiry date of certificates.
Visa Documents will send the notification about the expiry of the Visas that are connected to the User Passport in a User profile.
Separately you can define Leon sending email notifications about the expiry of Practical Training & Online Training by marking those 2 checkboxes and inserting intervals.