The new Crew Panel has been implemented for fast, legible and intuitive reading & editing of the roster. It displays all the data you need for the perfect planning of duties for the crew.
To access a new duties roster hover the mouse over a section CREW and click CREW PANEL.
Flights added in a section OPS appear in Crew Panel as a blue belt. The line starts with the reporting time, then there is a belt (which lenght means flight's duration), then the line showing the lenght of the minimum rest.
If you click the blue belt at the bottom belt Leon will show flight's details, such as: schedule, airports codes & names, trip no, crew, quotation, who created the trip and when, tags.
If there is FTL violation Leon shows the line in red - click on the flight to get an information at the bottom with FDP & Duty details.
When the Crew is assigned to the Simulator flight in section OPS, this 'Simulator' will appear in 'Crew' part of the 'Crew Panel'.
The Simulator will display as a purple belt and will indicate the length of the duty as well as the line suggesting the EOBT.
Clicking on the purple belt will display the simulator details in the bottom section.
All positionings added in a section OPS show in a similar way to flights. The belt shows the positioning's duration, then the line shows the lenght of the minimum rest.
Duties pre-defined in a section Duties Setup as Included in FTL calculations show as colour belts, which lenght means the duration of a particular duty time.
All duties pre-defined as Off show as belts throughout the entire day.
If split duty is used to extend the maximum Flight Duty Period (FDP), Leon will indicate such break with a yellow rest bar between the two sectors of the trip.
As you can see in the example below, the break between the two sectors are marked yellow to indicate where it was applied. The split duty margins will remain black/red along with the remaining part of the rest bar after the last sector.
The filter in the 'Crew Panel' section is located in the top bar and it is divided into 3 sections:
On the options-bar, right between 'TO' date-range and 'NOW' button, you can find a drop-down box where you can select preferred timezone (UTC or Base time - the Base defined in General Settings).
It is possible to add new Crewmembers or edit existing Crewmembers directly from the “Crew Panel”.
In order to do that you simply need to:
To assign crew to a flight you need to:
Before you assign Crew, Leon will indicate:
- crew already assigned to this flight
- crew assigned to OFF duty. this crew will show at the end of the list of available crew in 'ASSIGN CREW' window
- crew not available - already assigned to another flight in the same period of time. this crew will show at the end of the list in 'ASSIGN CREW' window
If there is a large number of crew within one tab, Leon will display '…show more' option that allows uploading the remaining crewmembers.
Leon remembers the last tab that was opened upon following reopening it, even on a different flight. If the last tab opened was 'OTHER', Leon will revert to the previous tab, either 'COCKPIT' or 'CABIN', that was used before the tab 'OTHER'
When assigning crew to the flights, Leon recalculates the FTL's.
Leon also will suggest FTL calculations by highlighting the crew tile with the following colours:
Leon displays block times within the crew tile, the top figure being monthly block time and the bottom figure being the yearly block time.
Double-click on a flight will display Crew assigned to this particular sector along with the phone number & email address.
The colour-code in the flights-part of the Crew Panel are as follow:
It is also possible to assign Crew to Option flights. The colour-coding is a per below:
- option fully assigned
- ferry option fully assigned
- option partially assigned
- option without crew assigned
'Discontinuity' and 'Time collision' warnings
Leon will now display 2 types of warnings in the assign crew pop-up window:
You can also change the crew on a flight or a number of flights. To do so, you need to follow the steps from assigning crew section.
Apart from flights, Crew Panel also shows Reservations - this can be activated by going to the SHOW section under the 3-dot icon in the top right corner of the page.
If you wish to assign the same crew to the next sector or series of sectors, it is possible to copy the crew by left clicking on the flight from which the crew should be copied. Then select Copy Crew or use shortcut C and select the next sector/sectors to which the crew should be copied and select Paste Crew or use shortcut V.
In order to copy crew to more than one sector it is necessary to hold Shift or Ctrl key while selecting the sectors to which the crew should be copied.
Once this is done the Assign flight crew pop-up window will appear with the entire crew already selected. At this point it is possible to deselect some of the crew members.
It is possible to delete the crew from the flights section or the crew section of the Crew Panel.
To delete crew you need to:
'Move up' function
This functionality allows you to move a selected Crew member to the top of the Crew List. To use this function you need to click on the crew member and select 'MOVE UP' option, as per screenshot. It is possible to move up a number of crew members, one at a time. The Crew members will then display by the selection order in which they were moved.
In the filter > field 'Crew member' type crew name/surname or code and select him from the list. You can add more name to the searching list. You can also use quick search option by clicking on a key 'F' on your keyboard, type in the Crew member in the 'Crew member search' pop-up window and press enter. Leon will only display this particular Crew member.
To bring back view for all the crew you need to either remove the Crew from the 'Crewm Member search' in the filter or simply 'Reset' the filter.
It is now possible to see and service 'Virtual Aircraft' in the Crew Panel.
'Virtual Aircraft' will be displayed at the bottom of the list in the 'Flights' section of Crew Panel. It will also be available in the 'AIRCRAFT' filter.
Crewing options available to the 'Virtual Aircraft' are exactly the same as for standard fleet and include assigning crew, deleting crew, copying crew, etc.
Flights assigned to 'Virtual Aircraft' are displayed in light grey (for ferry flights) and in dark grey (for flights with PAX). This is caused by the lack of indication of minimum crew required on such an aircraft.
It is possible to view duty information in 2 ways:
For quick using of some options in Crew Panel you can use particular keys on the keyboard. Select the flight and use keys as follow:
To check FTL Details on a particular flight either double-click on the flight (in the Crew part of the screen), or right-click with the mouse and select FTL Details - Leon will show a pop-up window which is divided into 2 parts:
Click on 'View FTL Sheet' to get FTL Sheet report.
The feature works exactly like in Crew Duties page. Leon shows the dot next to crew code, which can be defined in a section Settings > Crew Currency and can be activated in the filter under the three-dot icon in the top right corner of the page.
The colour of the dot shows the current state of the crew currency by displaying the dot either in green, amber or red colour. If you hover the mouse over the dot a tooltip will appear with detailed information about the status of crew currency (see screenshot on the right).
An option 'ADD DUTY' shows a drop-down box with all duties (pre-defined in a section Settings > Duties Setup), select a needed one and fill a new pop-up window in with details. If the duties are set up Per Acft Type in Settings > Duties Setup the added duty will apply for all tails of that type.
You can also add multiple crew members to the same duty by selecting relevant names in the drop down list in the editing window.
Choice of date frame available in 'ADD DUTY' function:
You can now add duties which cross midnight. Be aware that in the old crew roster Leon will show such duties on the day of the duty start.
Leon shows times in BT - Base Time - base/bases are defined in a section Settings > General Settings. Every crew can be assign to a certain base and that base's timezone shows on top of the page (between date 'TO' and an icon 'NOW').
An option 'QUICK ADD DUTY' is a quicker way of adding duties. Hover the mouse over it and Leon will show all pre-defined duties along with their colours. It is more suitable for 'OFF' types of duties, as Leon does not show a pop-up window where you can add details - Leon adds duties with default times (previously defined in a section Duties Setup).
Click NOW on top of the page to get displayed a green line with the current Base time (base defined in Settings).
It is possible to add duties on a particular aircraft registration or type (depending on settings in Duties Setup panel) and once it's done, Leon will automatically assign crew, when a new trip is added (in a section OPS) - as long as an aircraft, an airport and the date of the flight & duty match.
When defining such a duty, select an aircraft and mark a checkbox Auto roster.
Once a duty on the aircraft is added on a particular date and at the particular airport, Leon will assign crew automatically to the trip added in OPS panel - see an example on the screenshot, on the right, showing 4 steps of how Leon auto-roster crew to flights.
It is possible to copy duties from one user onto the other.
When adding duties for a particular crew member, mark them (you can use Shift or Ctrl keys to mark multiple duties), right-click and select Copy Duties. then right-click on the day from which duties should be added and select Paste Duties.
Then right-click on the day from which duties should be added and select Paste Duties.
If the duty is requested by a Crewmember it will be presented as a duty with the red duty label:
To accept or reject the request Crew Planner has to either add this requested duty or override the duty. Crew members can only request the duties via their mobile applications subject to the privileges provided. The Crewmember can also insert a note along with the duty request. Upon clicking on such request in Crew Panel, the note is then visible for the crew planners in the bottom bar of the interface.
It is possible to accept or reject multiple duty Requests by holding 'Shift' or 'Ctrl'.
Leon allows you to edit existing duties. It is possible to edit the airport, time, and date of the duty. It is also possible to add/delete crew members to the duty. In order to edit a duty you need to:
It is not possible to change the duty type while editing. You need to delete existing duty first and then add a new one.
To add positioning in the Crew Panel - either before the planned sector or as a stand-alone positioning - you need to follow below steps:
Hovering the mouse over '?' icon located by the STD/STA inputs will display a tooltip with time values in UTC/LT/BT.
Once the positioning is added it is also possible to add further positionings, edit existing positioning and deleted the positioning. You simply need to click on the existing positioning and choose the relevant option.
It is also possible to check Changes history by right-clicking on a particular positioning and selecting 'Changes History'.
To add a new Simulator duty from the Crew Panel - once it is already performed - select date range, crew member, right-click the mouse and select 'ADD SIMULATOR' option.
Once a pop-up window shows, you can initially fill it in with the following details: Aircraft type, Date, ADEP, ADES, BLOFF, BLON, Crew (CPT and FO) and optionally the Notes.
After the SIM is performed, you can fill in the rest of the details that applied during the SIM session.
Added SIM duty will appear with the black line of minimum rest required after the duty. It will also appear in OPS panel with already filled in Journey Log.
Added SIM duty can always be edited and its details can be changed. It is also possible to delete a particular crew from SIM and/or delete the SIM duty completely.
A new feature to add hotel reservations for crew members has been implemented. Under the 3-dot icon, it is now possible to switch an option to show Required hotel. Once this option is marked, Leon will show icon after each flight if a crew member ends his flight duty outside of his home base. The red H letter indicates that the hotel has not been reserved. Once you click on the icon a Hotel booking pop-up window will open. In the pop-up window it is possible to select:
Once the reservation details are added the letter H in the hotel icon will change colour to white
If manual publication of drafts is enabled a pink background will appear indicating the change requires publication.
If you right-click on the hotel icon from the context menu you can choose from 3 options:
If the crew, in a given time-range, performs a series of flights ending at the same airport out of the home base, adding one hotel reservation for the selected time-frame will mark all hotel icons as booked. This saves the crew planners from adding a hotel reservation after each flight separately.
In a situation where the destination airport is different from the airport at which the hotel was originally booked (e.g.in a case of flight diversion) the required hotel icon will display in red.
Additionally, a new scope has been added to the Report Wizard section called Hotel Booking where it is possible to generate a report with hotel reservations and filter out hotel bookings by selected Airport and Status (untouched, requested, and confirmed).
Leon allows to delete multiple duties across different dates and different crew members. Just hold Ctrl key select duties to be deleted and right click the mouse and select Delete Duties. You can also use Shift key to delete multiple duties for one crew member.
The process of deleting duties is very similar to editing duties:
Once you have added crew to flights, added all duties, made all changes - Leon will mark it all (duties) with pink background indicating it is not visible to the crew and it needs to be published.
You can also decide whether you would like to publish only the changes made by you ('Only my changes' checkbox) or all the changes.
Selecting 'Only my changes' checkbox will limit the list of the crew to the names for which you made changes.
If the changes were applied to other planner's draft, this crew draft will be included in your publishing schedule in full, regardless of the number of amended duties.
After clicking 'Publish' you will see the progress bar and after a few seconds publication will be completed.
Deleting draft for one user
It is possible to clear draft for one Crewmember.
In order to do it:
IMPORTANT! Selecting 'YES' will remove all the planned duties.
It is also possible to notify the Crew when the roster or the changes to the roster are published.
In order to do that you need to check the SEND NOTIFICATIONS button that is located at the top of the Crew Panel View.
Once it is checked and the duty is added or published if such option is switched on, Leon will send the notification to the Crew 6 minutes after the task is completed.
The email notification will look as presented in the screenshot and will have the 'Work Schedule' pdf attached, but it is possible to set up an email template for roster changes notifications. In order to do that go to Settings > Email Templates, click and select Crew panel roster change then put the name (i.e. Rev1) and save.
Leon will show a new page where you (or your IT dept) can set up email Subject, Body and Recipients - in a similar way as all other templates for sales documents or fuel order.
Leon will now mark the flight block with a red zigzag line if the last airport of landing does not correspond with the next airport of take off. This will indicate that aircraft repositioning needs to be added. Analogical situation will happen with the crew section if the airports between last and next duty do not correspond. This will indicate that crew positioning needs to be planned between the two duties.