The new Crew Panel has been implemented for fast, legible and intuitive reading & editing of the roster. It displays all the data you need for the perfect planning of duties for the crew.
To access a new duties roster hover the mouse over a section CREW and click CREW PANEL.
Flights added in a section OPS appear in Crew Panel as a blue belt. The line starts with the reporting time, then there is a belt (which lenght means flight's duration), then the line showing the lenght of the minimum rest.
If you click the blue belt at the bottom belt Leon will show flight's details, such as: schedule, airports codes & names, trip no, crew, quotation, who created the trip and when, tags.
If there is FTL violation Leon shows the line in red - click on the flight to get an information at the bottom with FDP & Duty details.
When the Crew is assigned to the Simulator flight in section OPS, this 'Simulator' will appear in 'Crew' part of the 'Crew Panel'.
The Simulator will display as a purple belt and will indicate the length of the duty as well as the line suggesting the EOBT.
Clicking on the purple belt will display the simulator details in the bottom section.
All positionings added in a section OPS show in a similar way to flights. The belt shows the positioning's duration, then the line shows the lenght of the minimum rest.
Duties pre-defined in a section Duties Setup as Included in FTL calculations show as colour belts, which lenght means the duration of a particular duty time.
All duties pre-defined as Off show as belts throughout the entire day.
The filter in the 'Crew Panel' section is divided into 3 sections:
On the options-bar, right between 'TO' date-range and 'NOW' button, you can find a drop-down box where you can select preferred timezone (UTC or Base time - the Base defined in General Settings).
It is possible to add new Crewmembers or edit existing Crewmembers directly from the “Crew Panel”.
In order to do that you simply need to:
To assign crew to a flight you need to:
Before you assign Crew, Leon will indicate:
- crew already assigned to this flight
- crew assigned to OFF duty. this crew will show at the end of the list of available crew in 'ASSIGN CREW' window
If there is a large number of crew within one tab, Leon will display '…show more' option that allows uploading the remaining crewmembers.
Leon remembers the last tab that was opened upon following reopening it, even on a different flight. If the last tab opened was 'OTHER', Leon will revert to the previous tab, either 'COCKPIT' or 'CABIN', that was used before the tab 'OTHER'
When assigning crew to the flights, Leon recalculates the FTL's.
Leon also will suggest FTL calculations by highlighting the crew tile with the following colours:
Leon displays block times within the crew tile, the top figure being monthly block time and the bottom figure being the yearly block time.
Double-click on a flight will display Crew assigned to this particular sector along with the phone number & email address.
The colour-code in the flights-part of the Crew Panel are as follow:
It is also possible to assign Crew to Option flights. The colour-coding is a per below:
- option fully assigned
- ferry option fully assigned
- option partially assigned
- option without crew assigned
'Discontinuity' and 'Time collision' warnings
Leon will now display 2 types of warnings in the assign crew pop-up window:
You can also change the crew on a flight or a number of flights. To do so, you need to follow the steps from assigning crew section.
If you wish to assign the same crew to the next sector or series of sectors, it is possible to copy the crew by left clicking on the flight from which the crew should be copied. Then select Copy Crew or use shortcut C and select the next sector/sectors to which the crew should be copied and select Paste Crew or use shortcut V.
In order to copy crew to more than one sector it is necessary to hold Shift or Ctrl key while selecting the sectors to which the crew should be copied.
Once this is done the Assign flight crew pop-up window will appear with the entire crew already selected. At this point it is possible to deselect some of the crew members.
It is possible to delete the crew from the flights section or the crew section of the Crew Panel.
To delete crew you need to:
'Move up' function
This functionality allows you to move a selected Crew member to the top of the Crew List. To use this function you need to click on the crew member and select 'MOVE UP' option, as per screenshot. It is possible to move up a number of crew members, one at a time. The Crew members will then display by the selection order in which they were moved.
In the filter > field 'Crew member' type crew name/surname or code and select him from the list. You can add more name to the searching list. You can also use quick search option by clicking on a key 'F' on your keyboard, type in the Crew member in the 'Crew member search' pop-up window and press enter. Leon will only display this particular Crew member.
To bring back view for all the crew you need to either remove the Crew from the 'Crewm Member search' in the filter or simply 'Reset' the filter.
It is now possible to see and service 'Virtual Aircraft' in the Crew Panel.
'Virtual Aircraft' will be displayed at the bottom of the list in the 'Flights' section of Crew Panel. It will also be available in the 'AIRCRAFT' filter.
Crewing options available to the 'Virtual Aircraft' are exactly the same as for standard fleet and include assigning crew, deleting crew, copying crew, etc.
Flights assigned to 'Virtual Aircraft' are displayed in light grey (for ferry flights) and in dark grey (for flights with PAX). This is caused by the lack of indication of minimum crew required on such an aircraft.
It is possible to view duty information in 2 ways:
For quick using of some options in Crew Panel you can use particular keys on the keyboard. Select the flight and use keys as follow:
To check FTL Details on a particular flight either double-click on the flight (in the Crew part of the screen), or right-click with the mouse and select FTL Details - Leon will show a pop-up window which is divided into 2 parts:
Click on 'View FTL Sheet' to get FTL Sheet report.
An option 'ADD DUTY' shows a drop-down box with all duties (pre-defined in a section Settings > Duties Setup), select a needed one and fill a new pop-up window in with details. If the duties are set up Per Acft Type in Settings > Duties Setup the added duty will apply for all tails of that type.
You can also add multiple crew members to the same duty by selecting relevant names in the drop down list in the editing window.
Choice of date frame available in 'ADD DUTY' function:
You can now add duties which cross midnight. Be aware that in the old crew roster Leon will show such duties on the day of the duty start.
Leon shows times in BT - Base Time - base/bases are defined in a section Settings > General Settings. Every crew can be assign to a certain base and that base's timezone shows on top of the page (between date 'TO' and an icon 'NOW').
An option 'QUICK ADD DUTY' is a quicker way of adding duties. Hover the mouse over it and Leon will show all pre-defined duties along with their colours. It is more suitable for 'OFF' types of duties, as Leon does not show a pop-up window where you can add details - Leon adds duties with default times (previously defined in a section Duties Setup).
Click NOW on top of the page to get displayed a green line with the current Base time (base defined in Settings).
If the duty is requested by a Crewmember it will be presented as a duty with the red duty label:
To accept or reject the request Crew Planner has to either add this requested duty or override the duty.
Crewmembers can only request the duties via their mobile applications subject to the privileges provided.
Leon allows you to edit existing duties. It is possible to edit the airport, time, and date of the duty. It is also possible to add/delete crew members to the duty. In order to edit a duty you need to:
It is not possible to change the duty type while editing. You need to delete existing duty first and then add a new one.
To add a new Simulator duty from the Crew Panel - once it is already performed - select date range, crew member, right-click the mouse and select 'ADD SIMULATOR' option.
Once a pop-up window shows, fill it in with details such as: Aircraft type, Date, ADEP, ADES, BLOFF, T/O, LDG, BLON, Landings, Crew (CPT and FO), Pilot flying, Approach and Notes. All these details (apart from Notes) must be filled in in order to add SIM duty.
Added SIM duty will appear with the black line of minimum rest required after the duty. It will also appear in OPS panel with already filled in Journey Log.
Added SIM duty can always be edited and its details can be changed. It is also possible to delete a particular crew from SIM and/or delete the SIM duty completely.
Leon allows to delete multiple duties across different dates and different crew members. Just hold Ctrl key select duties to be deleted and right click the mouse and select Delete Duties. You can also use Shift key to delete multiple duties for one crew member.
The process of deleting duties is very similar to editing duties:
Once you have added crew to flights, added all duties, made all changes - Leon will mark it all (duties) with pink background indicating it is not visible to the crew and it needs to be published.
To be able to publish added duties you need to set up a drop-down 'Crew Panel' to Manual Publish, in General Settings section of Leon. Setting it up to Auto publish will make all added duties will be published to crew automatically.
After clicking 'Publish' you will see the progress bar and after a few seconds publication will be completed.
Deleting draft for one user
It is possible to clear draft for one Crewmember.
In order to do it:
IMPORTANT! Selecting 'YES' will remove all the planned duties.
It is also possible to notify the Crew when the roster or the changes to the roster are published.
In order to do that you need to check the SEND NOTIFICATIONS button that is located at the top of the Crew Panel View.
Once it is checked and the duty is added or published if such option is switched on, Leon will send the notification to the Crew 6 minutes after the task is completed.
The email notification will look as presented in the screenshot and will have the 'Work Schedule' pdf attached, but it is possible to set up an email template for roster changes notifications. In order to do that go to Settings > Email Templates, click and select Crew panel roster change then put the name (i.e. Rev1) and save.
Leon will show a new page where you (or your IT dept) can set up email Subject, Body and Recipients - in a similar way as all other templates for sales documents or fuel order.
Leon will now mark the flight block with a red zigzag line if the last airport of landing does not correspond with the next airport of take off. This will indicate that aircraft repositioning needs to be added. Analogical situation will happen with the crew section if the airports between last and next duty do not correspond. This will indicate that crew positioning needs to be planned between the two duties.
To add positioning in the Crew Panel - either before the planned sector or as a stand-alone positioning - you need to follow below steps:
Once the positioning is added it is also possible to add further positionings, edit existing positioning and deleted the positioning. You simply need to click on the existing positioning and choose the relevant option.